You assist the management of Sikh Welfare Council (including the Treasurer & the Office Manager) in the areas of finance management, grant management and governance, vendor management, and data security.
Your role is shared and overlaps in the area of donations and event management of key SIWEC programmes and outreach with the Admin Support & Programmes Executive.
1. Finance Management
- Liaise with accounting vendor for preparation of monthly financial statement.
- Manage manual accounts - Petty Cash
- Accounts Listing
- Perform daily banking & updating
- Upload DBS Ideal for approval of payments by Management.
- Generate monthly reports from DBS Ideal for all transactions.
- Monitor Fixed Deposit status for renewals as and when required.
- Returns for MC Monthly Meeting – Prepare Monthly Accounts Slide
- Maintain and update SIWEC’s Finance Manual
- Manage the Annual External Audit -liaise and prepare auditors’ schedules
- Submission to IRAS (January)
- Maintain records of all income and funds disbursed/ payments:
a) Accounts Receivable
- GIRO Bulk Collections
- Walk-In Donations
- Issuance of Tax-Deductible Receipt
- Online Donation (PayPal, Giving.sg, Give.asia, Benevity Portal, Salesforce, SGQR Code, etc)
b) Accounts Payments
- Invoices / Bills
- Salary/ CPF
- Client
2. Human Resource (HR) Management
- Maintain and update Smart HRMS
- Prepare and submit IR8A to IRAS annually (Jan)
- Monitor annual Insurance renewal ( including incident report) when required
- Update SIWEC Organisation Chart for MC & Secretariat on website & internal documents
- Maintain and Update HR Manual (with guidance from Management)
- HR - Admin
- Assist Office Manager with recruitment postings and interviews
- Monitor Career Portals for job postings
- Maintain Staff Leave Records
- Maintain Training records for staff
3. Grant Management
- Prepare & submit grant submissions (with inputs from Programme Leads/ Manager/ Treasurer).
- Report upon completion
- Source Monitoring of all other grants (NCSS, VCF, AIC, HPB, Presidents’ Challenge)
- NCSS Singtel Sponsorship
4. Fundraising Administration
- Finance Support
- Receipt Register maintenance
- Manage & Monitor online donation channels
- Submit Periodic Reports to Management
5. Payment for Bereavement
- Top Up Credits for SMS - for Obituary Communications System – check monthly
6. Meetings - Admin
- Consolidate and Prepare Agenda for MC Meeting & Minutes
- Consolidate and Prepare Agenda for Council Review Meeting & Minutes
- Assist to prepare the Annual Report
- Work with Comms Exec to prepare final slides for management meetings
