Job Summary
We are seeking a detail-oriented and highly organized Admin Executive to support our company's operations across multiple functions. This role will be responsible for a wide range of administrative tasks, including HR support, sales commission management, office administration, and contract handling. The ideal candidate will be a proactive problem-solver with excellent multitasking abilities and strong communication skills.
Key Responsibilities
- Human Resources Support
- Manage the leave application process for employees
- Maintain employee records and update HR databases
- Assist with onboarding procedures for new hires
- Coordinate with the HR department on various administrative tasks
- Sales Commission Management
- Calculate and process sales team commissions
- Maintain accurate records of sales performance and commission payouts
- Liaise with the sales and finance departments to ensure timely and accurate commission payments
- Prepare commission reports for management review
- Office Administration
- Oversee day-to-day office operations and maintenance
- Manage utility payments, including electricity, water, and internet services
- Coordinate with vendors and service providers for office supplies and equipment
- Handle petty cash and expense reimbursements
- Organize and maintain filing systems, both physical and digital
- Contract Administration
- Assist in the preparation and review of contracts
- Manage the contract signature process, including dispatching documents for signatures
- Maintain a database of all contracts and ensure proper filing and organization
- Follow up on contract renewals and expirations
- General Administrative Support
- Schedule meetings and manage calendars for executives when needed
- Prepare and distribute meeting agendas and minutes
- Handle incoming and outgoing mail and correspondence
- Provide administrative support to various departments as required
- Qualifications and Skills
- Bachelor's degree or Diploma in Business Administration, Human Resources, Accountancy, or related field
- Proficiency in Microsoft Office Suite, especially Excel for commission calculations
- Strong organizational and time management skills
- Excellent attention to detail and accuracy
- Effective written and verbal communication skills
- Ability to handle confidential information with discretion
- Problem-solving skills and ability to work independently
- Personal Qualities Proactive and self-motivated
- Adaptable and able to manage multiple priorities
- Team player with a positive attitude
- Professional demeanor and strong work ethic
- Customer service-oriented
Should you interested in applying for this position, please complete this form <https://docs.google.com/forms/d/e/1FAIpQLSdmtjZSpDVymIVPOKwkptSr5Yoen0jWi8mtyopLq8BfewXk9w/viewform>.
Only shortlisted candidates will be informed for the interview,
