Job Description
Executive Support:
- Maintain and manage the executive’s schedule, including meetings, travel, and appointments.
- Coordinate and prioritize meetings, ensuring optimal time management.
- Act as the primary point of contact between the executive and internal/external stakeholders.
- Handle correspondence, including emails, phone calls, and letters, ensuring timely responses.
- Organize and manage travel plans, including flights, accommodations, transportation, and itineraries.
- Prepare travel expense reports and ensure timely reimbursements.
- Arrange and coordinate meetings, including preparing agendas, and materials, and taking minutes.
- Ensure meeting rooms are prepared and equipped as required.
Office Administration:
- Handle ad-hoc administrative tasks
Document Management:
- Prepare, edit, and format documents, presentations, and reports.
- Maintain accurate and organized documentation and records.
Project Support:
- Assist in the planning and execution of special projects and events.
- Conduct research and gather information as needed.
- Provide support to various departments as required.
Communication:
- Facilitate internal communication and dissemination of information within the organization.
- Able to speak Chinese fluently
Guest Entertainment and Hospitality:
- Plan and organize events, dinners, and activities for guests and VIP visitors.
- Arrange accommodations, transportation, and itineraries for visiting guests.
- Ensure guests are welcomed and provided with excellent hospitality.
Qualifications:
Experience:
- Minimum of 1-2 years of experience as a PA, executive assistant, or in a similar administrative role.
Skills:
- Strong organizational and time-management skills.
- Excellent communication and interpersonal abilities.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to work independently and as part of a team.
- High level of discretion and confidentiality.
- Strong problem-solving skills and attention to detail.
- Experience in event planning and hospitality management.