Job Objectives
The main responsibility is to manage general and financial administration and ensuring that all data are treated with confidentiality
Responsibilities:
Diligently managing administrative work which includes:
• Receive, record and process incoming and outgoing mails and faxes
• Create and update proper filing system
• Assists in all logistic preparation of school events, meetings and functions
• Liaise with vendors with regards to orders and delivery
• Compilation of data for reporting purpose
• Arrange appointments for interview
Monitor the financial accounting and budgetary control of a centre’s funds and the management in adherence to the financial guidelines, which includes:
• Processing and banking in of all forms of receipts
• Processing of subsidy claims
• Prepare the bank in summary, deposit all monies collected
• Processing of payments to suppliers
Attending to and managing registration of new children to the maximum capacity possible for the centre which includes:
• Track leads for childcare services
• Monitor enrolment & withdrawal for childcare services and optional programs
• Assist to compile Customer survey results, anticipates customer issues and employs effective solutions
• Develops and maintains strong working relationships with parents, ECDA officers, Community contacts and Head Office personnel
• Responds quickly and satisfactorily to parents, ECDA officers, Community contacts and Head Office personnel request for information/assistance, feedback and complaints
Job Requirements:
• Certificate or Diploma in Business Administration or Accountancy
• Minimum 1 year of working experience
• Has experience working in Pre-school setting would be an advantage
• Proficient in Microsoft Office
• Has experience handling netsuite would be an advantage
• Good verbal and written communication skills and able to communicate effectively in English and one other language
