The Accounting and administrative assistant performs a variety of general accounting and admin support tasks in an accounting department including:
Provide administrative support to the accounting department.
Check the accuracy of invoices and other accounting documents or records.
Update and maintain accounting journals, ledgers and other records detailing financial business transactions (e.g., disbursements, expense vouchers, receipts, accounts payable). Enters data into computer system using defined computer programs (TALLY)
Compile data and prepare reports.
Recommends actions to resolve discrepancies.
Investigates questionable data.
Accounts and admin assistant Responsibilities:
Performing basic office tasks, responding to emails, processing mail, filing, etc.
Provide administrative support to the accounting department.
Maintaining a database, ensuring that records are complete and current.
Recording information, processing, and filing forms.
Assisting the Accountant in preparing checks, deposits, budgets, and financial reports.
Updating ledgers and resolving discrepancies.
Assisting the Accountant in maintaining bank deposits and check payment records.
Assisting the Accountant in reconciling bank records with bank statements.
Abiding by all company procedures and accounting principles.
Responding appropriately to vendor, client, and internal requests.
Qualifications/Requirements:
- Certificate in Nitec/Diploma in Accounting or other relevant certificate
- Minimum 2 years of relevant experience
- Meticulous, Independent & organised
- Proficient in Microsoft Office
- Highly self-motivated, good working attitude with a high level of professionalism and integrity
- Good team player and adaptable to a dynamic environment
- Good communications & interpersonal skills
- Ability to work independently and as part of a team
- Able to start work within a short notice preferred
- Manage / Assist daily administration and operational duties
- Handling office tasks such as filing, data entry, document scanning, printing, and compiling
- Generate monthly reports detailing accounts receivable status and end of period account closing activities, sending bill reminders & contacting customers on due invoices if any
- Ensure that accounting reports and supporting documents follow regulations, standards and practices
- Other Ad-hoc tasks and duties as assigned by the HOD.
