Operations Assistant, Global Hospitality Services
- Contract until 17 Mar 2025
- Office location: Downtown
The Client
- MNC Bank
The Opportunity
- Operational, administrative, and analytical support to the Singapore & Asia Clusters GHS Team
- Support daily operational requirements when designated on the listed scope above
- Clusters management & statistical reporting support, including data management, governance controls and metrics reporting ensuring integrity of systems and managing any subsequent administration and minimizing risk
- Consolidate and update ad hoc / scheduled reports, metric, organization chart and system / intranet update etc.
- Produce and distribute correspondence memos, letters, and forms etc. to enhance & streamline productivity & communication within the group
- Gather and prepare required information for PO creation, including tracking and follow up on invoices submission to CRU team
- Research and creates presentations
- Organize and schedule meetings and appointments, provide real-time scheduling support by booking appointments and preventing conflicts
- Carry out administrative duties such as filing (both computer and manual), typing, copying, binding, scanning etc.
- Handle sensitive information in a confidential manner
- Book travel arrangements, submit and reconcile expense reports
- Track, review and process periodic e-mailers for wider colleagues communications
- Execute monthly KPI inspection with detailed reporting and its necessary performance updating and archiving
- Support non-employees onboarding including collating necessary documents for background checks and adhering to staffing office guidelines
Your Background
- Degee in Hospitality or related
4years of related working experience in Operations, administration or assistant experience in related or similar areas (i.e. executive, hospitality and food & beverage services).- Proficient in MS Office
- Experience of client liaison or relationship management or teamwork
- Fundamental understanding of controls and associate processes.
- Good interpersonal skills, confidence and judgement
- Good verbal and written communication abilities
- Flexible and responsive manner and ability to prioritize
EA Reg no: R1762272
EA Licence Number: 08C5248
