About us:
Greybox is an award wining premium coffee brand, founded in 2016. We source beans from the best growers in the world, which scored over 80 points by Specialty Coffee Association. We roast the beans in small batches, aiming to bring the best in the cup. To stay ahead of the coffee trends, we work with champion baristas for training, and do our best to serve to coffee lovers.
Job Summary:
The Finance & HR Manager will be responsible for overseeing the financial operations and human resources activities of the company. This dual-role position requires a professional with expertise in financial management, human resources, and business administration. The ideal candidate will ensure financial health, compliance with laws and regulations, and effective management of HR functions, including recruitment, employee relations, performance management, and development.
Key Responsibilities:
Job Title: HR and Admin Manager
Job Summary:
The HR and Admin Manager is responsible for overseeing all aspects of human resources practices and processes. This role involves managing recruitment, employee relations, performance management, training and development, and administrative tasks. The HR and Admin Manager ensures the smooth running of the HR department and contributes to its growth and effectiveness in supporting the overall business strategy.
Key Responsibilities:
Human Resources Management:
Recruitment and Staffing:
- Develop and implement recruitment strategies to attract qualified candidates.
- Oversee the recruitment process, including job postings, resume screening, interviewing, and selection.
- Manage onboarding and orientation processes for new hires.
Employee Relations:
- Foster a positive work environment through effective employee relations programs.
- Address and resolve employee concerns, grievances, and disciplinary issues in a fair and timely manner.
- Conduct investigations and provide recommendations for resolution.
Performance Management:
- Develop and implement performance appraisal systems and processes.
- Provide guidance and support to managers on performance management and improvement plans.
- Ensure timely and constructive feedback to employees.
Training and Development:
- Identify training needs and develop training programs to enhance employee skills and performance.
- Coordinate and deliver training sessions, workshops, and development initiatives.
- Monitor and evaluate the effectiveness of training programs.
Compensation and Benefits:
- Administer and manage employee compensation and benefits programs.
- Ensure compliance with legal requirements and company policies.
- Conduct market research to maintain competitive compensation packages.
HR Policies and Compliance:
- Develop, implement, and maintain HR policies and procedures.
- Ensure compliance with labor laws, regulations, and company policies.
- Stay updated on HR trends and best practices.
Administrative Management:
Office Administration:
- Oversee the daily operations of the office, including facilities management and supplies.
- Ensure a safe, clean, and efficient working environment.
- Manage vendor relationships and service contracts.
Records and Documentation:
- Maintain accurate and up-to-date employee records and HR documentation.
- Ensure confidentiality and security of employee information.
- Prepare and submit required reports and documentation to regulatory authorities.
Event Planning:
- Organize and coordinate company events, meetings, and functions.
- Manage logistics, budgets, and vendor relationships for events.
Qualifications:
- Education: Degree or Diploma in Business Administration, or a related field.
- Experience: Minimum of 3 years of experience in HR and administrative roles.
- Skills:
- Strong knowledge of HR practices, labor laws, and regulations.
- Excellent communication, interpersonal, and negotiation skills.
- Strong organizational and time management skills.
- Ability to handle confidential information with discretion.
- Problem-solving and decision-making abilities.
Key Competencies:
- Leadership and team management.
- Strategic thinking and planning.
- Conflict resolution and mediation.
- Adaptability and flexibility.
- Attention to detail and accuracy.
