Company Description
Crane Today (Asia) is a leading supplier of new and used marine & offshore cranes, lifting & handling equipment, lifesaving appliances & davits, deck & access equipment, and propulsion systems & thrusters. We serve the marine & offshore industry by providing a wide range of equipment and solutions. Additionally, we cater to the needs of ports, shipyards, marinas, construction, and industrial sectors for various applications. For more information, visit our website at www.cranetoday.com.
Administrative Manager
Roles and Responsibilities
Executive Support:
- Provide administrative and secretarial assistance to the Managing Director, including scheduling and coordinating meetings, managing travel and accomodation arrangements, preparing meeting minutes, among other tasks.
- Support the sales executives by scheduling and coordinating introductory and sales meetings, preparing meeting minutes, among other tasks.
- Assist the sales team with various administrative tasks as needed.
Finance and Accounting:
- Financial Reporting: Prepare and maintain accurate financial statements, reports, and records.
- General Ledger: Manage and oversee the daily operations of the accounting, including accounts payable/receivable, general ledger, and payroll.
- Tax Compliance: Ensure timely and accurate filing of all tax returns and compliance with relevant tax regulations.
- Process payments for overseas and local suppliers or partners (visiting bank to process invoices, internet banking, etc).
Office Management:
- Handle day-to-day office management tasks to ensure smooth running of the office.
- Liaise with external vendors including technology/software support, cleaning services, office building management, and courier services.
- Manage office supplies, stationery, and pantry, ensuring timely refills and inventory checks.
- Act as the primary point of contact for all executives regarding office-related matters, such as using office equipment (e.g., printers), addressing issues, and providing status updates on various office functionalities.
Database Management:
- Manage and update the internal database with new contact and customer details, project details, etc.
Human Resources:
- Assist with onboarding new staff, arranging employment contracts, processing salaries and CPF payments to ensure timely staff compensation, etc.
Required Qualifications:
- Relevant or similar experience in an administrative and accounting role.
- Excellent verbal and written communication skills in English.
- Ability to multitask and prioritise work effectively.
- Exceptional organisational and time management skills.
- Proficiency in using office software and equipment.
- Diploma or degree in business management or related/relevant fields.
- Right to work in Singapore without requiring sponsorship of employment passes.
Good-to-have qualifications/experience:
- Experience in the marine and offshore, shipping, heavy equipment, or related industries
What we offer:
- A competitive salary range of $3,000 - $4,000, with additional bonuses
- Well-equipped and modern office space designed for productivity and comfort, located in Tradehub 21.
- Career progression paths and opportunities to advance within the company.
- A supportive and inclusive work environment that values teamwork and collaboration.
