Job Description: We are looking for a dedicated and detail-oriented Admin Executive to join our team. The successful candidate will provide comprehensive administrative support to ensure smooth operations within the Sales & Project team and other departments.
Key Responsibilities:
● Provide administrative support to the Sales & Project team.
● Prepare and manage purchase orders, delivery orders, sales orders, tax invoices, and other necessary documents.
● Handle internal and external coordination of purchase orders.
● Assist in purchasing activities and liaise with suppliers and customers regarding delivery schedules.
● Collate and organize documents for project handovers.
● Maintain an updated database and records for team sharing.
● Assist with general administrative duties to support the smooth operation of the office.
● Manage calendar, schedules, and provide administrative support for appointments, meetings, travel arrangements, and visa applications.
● Process expense reimbursements and ensure timely and accurate preparation of reimbursement requests and claims.
● Provide secretarial support for management meetings, coordinating meeting dates, taking meeting notes, and following up on action items.
● Organize team bonding activities for the division.
● Perform any other ad-hoc duties as assigned.
Requirements:
● Minimum ITE/Diploma in Business Administration, or any other relevant field of study.
● Minimum 1 year of relevant working experience in office administration.
● Proficient in MS Office (Word, Excel, PowerPoint).
● Able to communicate proficiently in English and Mandarin to liaise with both English and Mandarin-speaking clients.
● Strong interpersonal skills and ability to engage with individuals at all levels professionally.
● Meticulous, detail-oriented, and possess strong organizational abilities.
● Ability to work independently and as a team player.
● Good working attitude and ability to communicate well.
