- Assists in foreign worker management pertaining to payroll administration, work permit renewal and cancellation, workers’ home leave administration and other areas of support.
- Accurate processing of payroll for foreign workers.
- Timely renewal and cancellation of work permits for foreign workers.
- Effective support in foreign worker management.
- Carries out work permit applications, renewals and cancellations of foreign workers in a timely manner;
- Follows up with purchase or cancellation of workers’ bond guarantees;
- Co-ordinates with site staff on workers’ work permit matters;
- Follows through on home leave application of foreign workers and seeks the necessary approvals; Purchases air tickets for workers;
- Maintains and updates workers records in HRMS, HR folder and personal files;
- Handles on-boarding of foreign workers including offer letter preparation and conduct of orientation training;
- Carries out prompt update of staff and worker daily movement report;
- Performs monthly payroll computation of foreign workers including normal pay, allowances, overtime pay, salary advances and deductions for workers; inputs data entry into payroll system and other records;
- Checks through and reconciles errors to ensure the accuracy of working hours, etc, before payroll processing;
- Prepares payroll and costing reports; disseminates cost charging information to respective projects; keys in cost allocation in payroll system;
- Handles back-charging of costs between entities;
- Administers MYE application and related matters;
- Assists in workers’ sick leave and medical claims matters including verification of bills, follow up with hospitals on charges, etc;
- Follows up promptly on government application of foreign worker levy waiver;
- Carries out periodic checking of workers’ passport expiry dates;
- Follows up on foreign worker performance appraisals and updates accordingly;
- Handles worker dormitory matters;
- Follows up on manpower request from project sites through paperwork follow up (manpower requisition form);
- Handles subcontractor billing and back-charging of costs such as workers’ uniforms;
- Handles foreign worker and sub-contractor queries in a timely and effective manner;
- Other duties such as reconciliation of credit card bills by matching the invoices with the receipts before forwarding to Accounts Department;
- Performs any other duties as assigned.
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