Documentation and Filing: Take charge of organizing both physical and electronic records, ensuring accuracy and accessibility. This includes reports, invoices, and other essential documents.
Staff Records Management: Assist in updating, maintaining employee records, facilitate onboarding process for new employees & handle offboarding procedures by processing relevant paperwork.
Communication: Be the initial point of contact by handling incoming calls, emails, and correspondence in a timely and professional manner.
Financial Administration: Support financial tasks such as processing invoices, tracking expenses, and managing petty cash.
Office Cleanliness & Supplies: Maintain a tidy and welcoming workspace by overseeing office cleanliness and supplies. Monitor inventory levels and initiate reorder requests when needed.
Event Coordination: Play a key role in office event coordination, from ordering suitable refreshments to welcoming and guiding guests.
Ad Hoc Tasks: Embrace a flexible approach by taking on miscellaneous tasks as needed to support the varied demands of the office.
Requirements:
- Good communication skills
- Proficient in using Microsoft Office (Word, Powerpoint, Excel)
- Meticulous attention to detail
- Initiative & Systematic
