We are seeking a highly organized and detail-oriented HR & Payroll Administrator to join our team. The successful candidate will play a key role in ensuring accurate and timely processing of payroll, managing EORs, maintaining compliance with relevant regulations and providing the admin support. This position requires a strong understanding of payroll processes, benefits administration, and a commitment to maintaining confidentiality. This individual will play a crucial role in ensuring accurate and timely payroll processing for our diverse workforce across different regions.
Responsibilities :
Payroll Processing:
-Manage end-to-end payroll processing, including gathering and verifying timekeeping information, calculating wages, and ensuring accurate and timely payments.
- Ensure accurate and timely payment of salaries, commissions, and other payroll-related payments.
-Stay up-to-date with relevant payroll tax laws and regulations to ensure compliance with EORs.
-Perform other supporting payroll admin roles as required including expense reimbursements.
-Resolve payroll discrepancies and answer employee inquiries regarding pay
-Provide assistance and guidance to employees regarding payroll, benefits, and related matters.
- Manage all contractor pay on a monthly basis.
HR Benefits Administration:
-Work with the HR Manager to administer employee benefits programs, including health insurance, retirement plans, and other additional benefits.
- Assist employees with benefit enrollment, changes, and inquiries during the onboarding/ offboarding process.
-Collaborate with benefit providers to ensure smooth administration and resolve issues.
-Create and prepare required reports, including census, enrollment summaries, and audit files.
- Assist in managing daily HR operations.
- Support HR projects and initiatives as needed.
Recordkeeping And Compliance:
-Maintain, process, and documentations of Payrolls and ensure the accuracy of payroll earnings, deductions, and tax withholding.
-Update Forecast Breakdown on a monthly basis (for all employees) as and when there are changes/ new hire/ termination.
-Ensure compliance with global regulations related to payroll and benefits.
-Assist with internal and external reporting needs as it relates to payroll.
-Assist with day-to-day administrative office operations, and perform other duties as assigned.
Office Administration support:
-Work closely with the HR colleagues and provide the administration support for employee onboarding and offboarding.
- Provide administrative support including but not limited to office supplies purchase, flight/hotel booking, handle office access card, laptop courier arrangement etc
Systems And Technology:
-Purchase or coordinate to send company equipment to new hires.
-Liaise with IT security contractors to ensure compliance with IT security policies and procedures.
- Manage technical aspects of employee onboarding, including account creation, access provisioning, and device setup.
- Oversee the process of employee offboarding, ensuring secure account deactivation and device retrieval.
Qualifications:
-Diploma/Bachelor's degree in Human Resources , Business Administration or a related field is preferred
-2 to 4 years of experience in payroll and benefits administration is preferred
-Collaborative approach to working with cross-functional teams
-Effective time management to meet payroll deadlines
-Focus on providing excellent service to employees regarding payroll and benefits inquiries
-Proven experience in payroll processing and benefits administration
-Experience in working with a global or international setting preferred
-Strong planning, priority setting, multi-tasking, follow-through, and organizational skills with the ability to pay close attention to detail and accuracy
• Effective communication skills, both verbal and written.
• Ability to work independently and collaboratively in a fast-paced environment.
