1. Financial Responsibilities for Client Accounts:
- Maintain accurate financial records, including accounts payable, accounts receivable, and general ledger entries.
- Invoicing and Billing: Prepare invoices, track payments, and ensure timely billing and collections.Exp
- Monitor and control expenses, review expense reports, and reconcile company credit card statements.
- Banking and Reconciliation: Handle bank transactions, reconcile bank statements, and manage cash flow.
- Address any issues or disputes that may arise with clients, working to find solutions that benefit both the client and the company.
- Act as a point of contact between clients and the company, addressing inquiries, resolving issues, and providing updates.
- Offer assistance and support to clients, addressing any concerns or problems they may have with the company's services.
2. Administrative Responsibilities:
- Oversee day-to-day office operations, including managing office supplies, equipment, and facilities.
- Maintain and organize important corporate documents, contracts, and records.
- Arrange travel plans, accommodations, and logistics for employees and coordinate corporate events or meetings.
- Assist with HR-related tasks, such as employee onboarding, record-keeping, and benefits administration.
- Record Keeping: Maintain accurate and organized records, both digital and physical, for easy retrieval.
- Proficiency in accounting software such as QuickBooks, SAP, or other relevant accounting tools.
- Proficiency in Microsoft Office suite (Word, Excel, PowerPoint) and other relevant administrative software.
- Prioritize tasks to meet deadlines and handle urgent matters promptly.
- Adhere to ethical standards and maintain confidentiality regarding sensitive financial and administrative information.
