Administrative and Secretarial Support
- Provide comprehensive administrative and secretarial support to the hospital planning team.
- Responsibilities include scheduling, preparing reports, drafting correspondence, organizing records and files, answering queries, booking meetings, and supporting department projects.
Administrative Tasks
- Complete a variety of administrative tasks to assist the Project and Operations Lead.
- Tasks include:Assisting with special projects.
Designing and producing documents, reports, and presentations.
Collecting and preparing information for meetings with staff and outside parties.
Composing and preparing correspondence.
Staff Onboarding and Offboarding
- Welcome new employees to the department.
- Schedule and conduct onboarding sessions to review company policies, benefits, and systems training.
- Set up workspaces and ensure new hires complete necessary paperwork and have access to required tools and accounts.
- Develop staff welfare programs to engage the project team and build a sense of belonging.
Asset Management
- Maintain inventory of department assets including office supplies, electronics, furniture, and equipment.
- Process orders, track shipments, and coordinate installation and maintenance.
- Manage check-in/check-out procedures.
Budgeting
- Assist with annual budget preparation by compiling expense reports and forecasts.
- Track department expenditures, process invoices, and reconcile budget utilization.
Reporting
- Prepare reports, presentations, and dashboards for senior management and external stakeholders.
Calendar Management
- Maintain personal and program calendars, schedules, and shared resources.
- Schedule conference rooms, catering, AV equipment, and relevant resources as needed.
Meeting and Event Coordination
- Organize and coordinate meetings, workshops, and events related to hospital planning with internal and external stakeholders.
- Prepare and distribute meeting agendas, minutes, and follow-up action items.
Study Visits Coordination
- Organize and coordinate local and overseas study visits for the hospital planning team.
- Responsibilities include making travel arrangements, budgeting, and preparing pre and post-trip reports.
Project Coordination
- Assist in the coordination of project timelines to ensure deadlines are met.
- Develop project plans, timelines, and budgets
Requirement :
- Bachelor or Diploma in any discipline
Interested applicants, kindly furnish us with your detailed resume in MS Words format and click "Apply Now" button
** We regret to inform only shortlisted candidates will be notified. Applicants who do not possess necessary experience or qualification will still be considered on individual merits and may be contacted for other opportunities.**
JOBSTUDIO PTE LTD
EA License No: 10C4754
EA Personnel: Hoh Mei Ling
EA Personnel Reg No: R21103150
