Administrative Assistant

Responsibilities:

• Answer and direct phone calls.
• Organize and schedule appointments.
• Plan meetings and take detailed minutes.
• Write and distribute email, correspondence memos, letters, faxes and forms.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Update and maintain office policies and procedures.
• Order office supplies and research new deals and suppliers.
• Maintain contact lists.
• Book travel arrangements.
• Submit and reconcile expense reports.
• Provide general support to visitors.
• Act as the point of contact for internal and external clients.
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.
• Organize and maintain proper office filling and record system and projects correspondence / documents and records keeping
• Assist in ISO 9001 documentations (training will be provided).
• Provides administrative support for both office and field operations.
• Organize and maintain proper project filling and record system for documents, drawings & etc.
• Replenish office stationary and manage order.
• Interact with project team on project activities / status
• Organize and maintain proper office filling and record system and projects correspondence / documents and records keeping.
• Assist in ISO 9001 documentations (training will be provided).
• Provides administrative support for both office and field operations.
• Organize and maintain proper project filling and record system for documents, drawings & etc.
• Replenish office stationary and manage order.
• Interact with project team on project activities / status
• Any ad-hoc task assigned and directed from time to time

Requirements:

• Proven experience as an administrative assistant, virtual assistant or office admin assistant.
• Knowledge of office management systems and procedures.
• Working knowledge of office equipment, like printers and fax machines.
• Excel in MS Office (MS Excel and MS PowerPoint, in particular).
• Good time management skills and the ability to prioritize work.
• Attention to detail and problem solving skills.
• Strong written and verbal communication skills.
• Possess at least Diploma in Business Administration or relevant field; additional qualification as an Administrative assistant or Secretary will be a plus.

Perks & Benefits

• Commission and bonus
• Casual dress code
• Company trips