Job Purpose
General administrative supports for GM and members in the department
Support in preparing reports to the relevant departments about the department activities and the administrative matters.
Support for compliance report matter with main PIC
Job Responsibilities
- To provide administrative support to the GM including but not limited to the organisation of meetings / conference calls, recording and circulation of meeting minutes, business travel arrangements
- To support the departments expense disbursement process as well as claims for such expense by staffs
- To support administrative work related to new joiner/leavers (e.g. ID requisition/deletion, organizational chart/mobilization chart update, etc.)
- To support the department on business trip arrangement process (e.g. obtaining the air ticket, booking hotels, arrange appointments, etc.)
- To control the inventory of office stationery, etc. (paper, toner, business cards, etc.)/printer supplies
- To manage the scheduling of department meetings (e.g. weekly pipeline meeting) as well as designated reports including business, activity reports, monthly expense reports, annual budgeting
- To Support with the department’s compliance matter with main department PIC
- To assist and support the team on any ad-hoc tasks required from time to time
- To Support with the department’s compliance matter with main department PIC
Job Requirements
- Minimum “A” level / Diploma or equivalent
- At least 3 years’ experience in team and administration and support
- Meticulous with an eye for details
- Able to multi-task and able to work under pressure
- Strong communication skills (verbal & written)
- Proficient in MS Office (Word, Excel and Powerpoint)
- Strong team player, able to work independently
- Proficiency in Japanese is advantageous as this role requires communicating with Head Office colleagues in Tokyo whose main language is Japanese. This role also needs to prepare and present reports in Japanese.
