ADMINISTRATION EXECUTIVE (OPERATION)
Office Management (Administration & Office Support)
Full time
Responsibilities and Duties:
Facilities Management
- General administration of all CAFÉ management.
- Coordinate activities concerned with operation, repair, maintenance and construction of facilities, equipment to minimise interruption and improve efficiency.
- Check for compliance of all safety equipment, work methods and procedures.
- Control and supervise all works carried out by staff and service contractors including the conduct of spot checks/roll calls.
- Oversea outsource maintenance team performance in accordance with contractual work scope and timeline completion.
- Monitor of KPIs to ensure compliance with performance frameworks for all staff and related vendors etc.
- Ensure effective communication within team and internal /external stakeholders’ users to achieve their assigned KPIs.
- Conduct regular inspections on facilities and equipment to determine the need for repairs or renovation, and to audit vendor performance;
- Conduct regular inspections on cleanliness and delivery of services to ensure timely, accurate and quality service
Vendor Management Role
- Manage security service
- Manage and evaluate the performance for third party service providers in delivering their contracted services
- Develop service requirement and standards for tendering or procuring of Facilities Management Services
- Work closely with service providers to implement and monitor strategies to overcome audit findings and service gaps
- Review reports and billing documents
Project Management Role
- Plan, execute and coordinate projects
- Prepare and manage project schedule to ensure project completion within scope and on time
Job Requirements:
· Degree with minimum 1-2 years’ experience in project management/ operations support, preferably from F&B industry
· Proficient in workplace safety and health, and fire safety
· Good communication and interpersonal skills
· Good analysis and problem-solving skills
· Proficient with Microsoft Office applications
· A team player with initiative and excellent service attitude
· Ability to multi-task and work independently in a fast-paced environment
