ROLE, OBJECTIVES & DELIVERABLES.
ROLE OVERVIEW
The Finance Executive and Administration, at Mandala Club is responsible for managing finance and administrative tasks. This role reports directly to a Finance Manager.
KEY OBJECTIVES & DELIVERABLES.
Financial & Accounting
- Perform month-end closing activities including management reports, operational report
- Liaise with respective stakeholders for timely and accurate data submission.
- Assist in the day-to-day accounting operations, including invoicing, payment approvals, and month-end closing processes;
- Ensure proper documentation and record-keeping;
- Work with F&B Operational team to clear unbilled.
- Investigate and resolve customers’ inquiries, including resolving collection and payment discrepancies.
- Review financial data on the accounting system to ensure accuracy and completeness
- Daily extraction of bank statements
- Weekly review of employees claims, send chaser when necessary
- Raise payment request in bank portal
- Responsible for intercompany reconciliation and reporting
Administration
- On-boarding of new suppliers and clients
- Document Preparation: Prepare and edit correspondence, reports, presentations and other documents as needed.
- Archiving, filing, scanning and printing documents
- To support ad-hoc duties and projects as assigned
OTHER INFORMATION.
THE RIGHT PERSON
- Minimum 1 year of relevant work experience
- External audit experience preferred
- Good foundation in double entry accounting
- Experience in using Xero
- Bachelor of Accountancy Degree or equivalent
- Strong in numbers and intermediate in Microsoft Excel (such as pivot table and v-lookup)
- Good verbal and written communication skills
- Well-organised with excellent time management skills
- Good team player and able to work in a fast-paced dynamic environment
- Committed, highly self-motivated individual who can work independently
- Meticulous with an eye for details
- Analytical and possess good problem-solving skills
