- Develop, review, and enhance administrative systems, policies, and procedures.
- Oversee and manage daily operations, including reception, mailroom functions, and general office management.
- Track and manage costs and expenses related to office operations, including supplies and equipment, and prepare the budget for the office management area.
- Collaborate closely with internal stakeholders on office management issues.
- Coordinate with the landlord and Building Managing Agent (MA) on office management matters.
- Lead the digitization of documents and the management of records.
- Supervise office renovation projects.
- Workplace Safety and Health (WSH) Committee:Create, implement, and maintain WSH plans to ensure ongoing improvement in WSH performance and compliance.
- Ensure adherence to the WSH Act, relevant regulations, and contractual WSH obligations to safeguard all personnel.
- Conduct regular safety inspections to confirm that work activities comply with WSH standards.
- Identify unsafe work practices or conditions and suggest appropriate corrective measures.
- Communicate and coordinate with contractors on WSH issues to ensure effective and clear communication.
Follow up on outstanding safety-related issues to ensure prompt resolution. - Fire Warden:Check with the landlord/MA when the fire alarm is activated.
- Participate in tabletop exercises conducted by the landlord.
- Prepare attendance lists for fire drill exercises.
- Oversee the evacuation of staff during fire drills.
- Review and update the evacuation plan as necessary.
- Support human resource operations as part of future career development.
- Perform any other ad-hoc tasks as assigned.
Requirements:
- With Diploma or Higher in related field.
- At least 3+ years of relevant work experience in office management, facilities management, project management
- Proficiency in Excel, Words and Powerpoint
Interested applicants for the above advertised position(s), please kindly email an updated copy of your resume to: [email protected];
EA License No.: 13C6305
Registration No.: R23117856
For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.
