Operations

Job Purpose

• Reporting to the CEO, the incumbent is required to perform end to end Operations function within Private Wealth Management, Asset Management and broker firm and to include future business initiatives to include Corporate Finance, Private Equity, amongst others

Responsibilities

• Conduct joint call with Wealth Management Department RM and clients for 3rd party fund movement, provide instruction to HK Ops team on product subscription/redemption using discretionary account and liaise with HK Ops team to correct statement error
• Work with HK Ops team to perform trade settlement processing for Equities, Fixed income, Asset Management and Structured note transactions. Ensure all trades are booked on time and correctly in domestic Singapore and Hong Kong office system. Ensure all local regulations including specific arrangements that CMBISG may have are adhered to
• Work closely with business departments to monitor post trades status, include reconciliation of custodian report and Bloomberg portfolio management system, daily adjustments to the system and provide update and accurate information to business and clients
• Provide post trades support including corporate action processing, trade, position, cash reconciliation, cash projection including foreign currency monitoring (and conversion when necessary).

1. For unquoted securities, to make sure end-to-end operation including managing subscription of funds, disbursement of funds, custodies of legal documents etc.
2. Maintain proper portfolio data to provide accurate performance number for management reporting and client reporting.
3. Other operational reports as required.

• Account lifecycle inquiries for local and overseas sales team
• Coordination and liaison for all Audit (internal and external) and internal business matters to include the relevant internal Committees
• Vendor management such as broker relationships, custodian bank, coordination with Corporate Secretary and operations system. Review of vendors to comply with MAS outsourcing notice and guidelines. Liaison with custodians on account opening matters.
• Ensure front-to-end process controls are in place, compliance related requirements are incorporated and the accounting guidelines are adhered to in the specification and post implementation
• Prepare and draft responses to MAS reporting or relevant any other regulators ad-hoc queries
• Work with HK COB on all client onboarding matters related to CMBISG.
• Support and participate in departmental /cross-functional/ad-hoc projects to achieve system automation and quality improvement, includes user acceptance test and conversion, documentation of new procedures, e.g. Securities Services transformation initiatives, update of Standard Operating Procedures (SOPs) etc.

Requirements

• 3 to 5 years of business in Operations and familiar with processes involving Static Data Management, Trade Execution and Settlement.
• Understanding of project life cycles, project planning and project management methodologies
• Experience with Financial applications such as Swifts and Bloomberg will be an added advantage
• Good interpersonal and communication skills, able to interact effectively with various stakeholders
• Strong problem-solving skills for complex matters and eye for detail and accuracy
• Strategic thinker and proactive, able to foresee issues ahead and take proactive steps to prevent them
• Analytical and process minded, understand processes and workflows from start to finish
• Able to multitask and excellent organizational skills to meet deadlines