Candidate Profile
An experienced Accounts Assistant with commitment, determination and proven records of working in a busy Finance department providing essential support to the Finance Team. Possessing excellent numerical & data entry skills along with a comprehensive understanding of commercial, administrative and accounting procedures. Having a proven ability to ensure that day to day work is carried out in line the agreed policies and procedures and quality standards.
Job Purpose
The Accounts Assistant is responsible in maintaining updated cash book and unpaid Trade Contractor Certificate of Payment Response (TCCP) / invoice log, update invoice receipt into SUN system and all accounts payable functions. The role works closely with other members of the Finance Team, as well as external liaison with Suppliers and Subcontractors.
Key Responsibilities
· Check, verify, and record TCCP into unpaid TCCP log and ensuring they are charged correctly into Projects. Subsequently matching TCCP with invoices received from external suppliers/trade contractors
· Maintain and manage all cash and banking records, logs, spreadsheets, and registers
· Ensure the coordination of the statutory audit of cash, year in year out, and resolve all possible queries
· Preparation and issuance of all payments, cheques, bank transfer, etc.
· Check and verify cash transactions, maintain allowable and reasonable cash float within office
· Post purchase and payment transactions into SUN System
· Reconcile accounts payable balances and resolve invoice discrepancies and issues
· Monthly bank reconciliation and investigate discrepancies
· Monitor unpaid TCCP log and account payable accounts to ensure payments are up to date
· Maintain subcontractor and vendor files in the SUN system, request bank account information and update bank payee master file
· Correspond with vendors and respond to inquiries including payment status
· Update commercial department on TCCP payment status for CVR update
· Prepare trade payable confirmation and reconcile differences for audit
· Assist with month end closing
· Provide supporting documentation for audits
· Accomplishes accounting and organization mission by completing related results as needed
