The Pharmaceutical Society of Singapore (PSS) is a non-profit professional organisation representing pharmacists in Singapore. Our members comprise pharmacists practicing in the community, hospital, marketing/sales/ distribution and academic sectors. Our mission is to maximise the contribution of pharmacists to the healthcare of Singaporeans through upgrading pharmacists professionally and reaching out to the public through health education programmes.
We are looking for a Project and People Assistant Manager / Manager with strong interpersonal, organizational and communication skills, with a keen attention for detail. If you secure this position, you will support the PSS Council and chapters in operationalising, expanding and diversifying programs and workshops, manage the books and secretariat staff management in their day-to-day operations.
Key Responsibilities
1. Provide oversight and leadership to a team of secretariat staff, financial transactions in the form of fees from courses and revenue from donors or sponsors;
a. Ensure smooth processes for membership databasing and applications.
b. Guide and oversee book-keeping, billing and revenue processes.
c. Review and manage secretariat staff work performance.
d. Lead in work and process improvement.
2. Provide administrative guidance and support for the Council, chapters and committees of PSS;
a. Organise Council-related multi-party meetings and follows through with the agenda and minutes.
b. Writes, maintains and curate minutes for Council meetings.
c. Draft and/or improve policies and procedures to ensure operational efficiency.
d. Participates in drafting and sending paperwork like appointment letters, applications and quotations.
3. Provide staffing and resources for PSS-organised events, including but not limited to: Monthly Council Meetings, the Singapore Pharmacy Congress and Pharmacy Week.
Experience and Requirements
- Diploma or tertiary qualification in administration or other relevant fields and/or demonstrated experience in school or centre administration.
- Minimum 5 years of work experience, and past experience in leading teams will be advantageous.
- Work experience in the healthcare education, training or sectors will be advantageous.
- Candidates skilled in Microsoft office preferred. Ability to design simple collateral and artwork will be advantageous.
What we offer
- Progressive annual leave from 14 to 28 days
- Annual Wage Supplement Corporate and individual performance bonuses Medical insurance
- Opportunities for meeting new collaborators and personal growth and development in Project Management
Please email your resume to [email protected]
We regret to inform that only shortlisted candidates will be contacted.
