Property Executive (5.5 days)
Work Dynamics - Integrated Facilities Management (Singapore, APAC)
Location: East
RESPONSIBILITIES
- Manage and oversee the preventive and corrective maintenance works in association with soft and hard FM services where applicable. These shall include but not limited to cleaning, pest control, security, fire protection system, security system, lifts system, ACMV, plumbing & sanitary system, building works, etc.
- Attend to all complaints/feedback, incidents and crisis situations and submit incident report.
- Liaise and coordinate with Contractors to ensure timely maintenance works are done.
- Supervise and ensure that all types of routines and ad-hoc repair works undertaken by the term contractors are carried out according to the Contract.
- Compile service reports and send them to Client.
- Plan and implement improvement work for the buildings under his/her care.
- Inspect building common areas and tenanted spaces, reporting all defects and non-compliances to Facilities Manager (FM) or Cluster Leads.
- Attend tenancy fit-out meetings.
- Source for quotations for ad-hoc repair works, parts replacement, and other work.
- Prepare cost estimates for ad-hoc maintenance, reinstatement and improvement works and work completion form/job sheet once work is completed for billing purpose.
- Establish communication with tenants on any disruptions, feedbacks, fitting-out and maintenance works conducted on site.
- Use of Computerized Maintenance Management System (CMMS) to record defects and update the status of the feedback till closure.
- Manage PTW application by the Contractors or Tenants.
- Order and keep track of spares, inventories, and tools for maintenance works.
- Ensure all statutory licenses and permits are renewed timely (e.g. fire cert, petroleum & flammable materials storage licence, building signage, annual water tank cleaning, periodic structural inspection, periodic façade inspection, etc.)
- Render assistance for VIP Visits and Events.
- Assist the FM or Cluster Leads in preparing the monthly KPI presentation slides and management report.
- To undertake other work assignments which the Management may assign.
REQUIREMENTS
- Diploma or Degree holder in Building or Facilities related disciplines with min. 3 years of related working experience.
- Fire Safety Manager Certification an added advantage.
- Good understanding and knowledge of facilities operations / tenant management.
- Proficient in MS Office, PowerPoint, Excel, and ability to analyse data.
- Team Player and willing to learn.
- Independent, self-motivated, flexible, responsible, and able to work under pressure.
- Pleasant personality, strong customer service, interpersonal skills, and problem-solving ability.
