Responsibilities:
- Enhance and optimize administrative systems, policies, and procedures through ongoing development and review.
- Oversee and manage daily office functions, including reception services, mailroom operations, and overall office administration.
- Track and control office-related costs, including supplies and equipment, and prepare the budget for the office management department.
- Collaborate with internal teams on office management issues to ensure smooth operations.
- Coordinate with landlords and Building Managing Agents (BMAs) on office-related matters.
- Lead the initiative for digitizing documents and improving records management.
- Supervise and manage office renovation projects.
Workplace Safety and Health (WSH) Committee:
- Create, implement, and maintain WSH plans to drive continuous improvement in safety performance and compliance.
- Ensure adherence to the WSH Act, relevant regulations, and contractual safety requirements for the protection of all personnel.
- Conduct regular safety inspections to ensure compliance with WSH standards.
- Identify and address unsafe work practices or conditions, recommending appropriate control measures.
- Maintain clear and effective communication with contractors regarding WSH issues and ensure timely resolution of safety-related concerns.
Fire Warden Responsibilities:
- Coordinate with the landlord/BMA when fire alarms are triggered.
- Participate in fire drill exercises organized by the landlord.
- Manage attendance for fire drills and oversee staff evacuation during these exercises.
- Regularly review and update evacuation plans as needed.
- Provide future support for human resource operations as part of career development.
- Perform any additional duties as assigned.
Requirements:
- Degree in Business Administration or a related field.
- At least 3 years of relevant experience in office management, facilities management, or project management.
- Strong ability to engage and communicate with various stakeholders.
- Proficiency in Excel, Word, and PowerPoint.
- Capable of working independently and as part of a team in a dynamic environment.
Interested candidates who wish to apply for the advertised position, please click on the apply button
EA License No: 96C4864
Reg. No.: R2094940
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