Job Responsibilities
- Handle HR tasks relating to HR policies, Unit4 Prosoft HRMS, talent acquisition, on/off boarding, compensation and benefits, learning and development, etc.
- Support the management in overseeing the administrative and operational aspects of the work environment
- Prepare employment contracts, acknowledgement of resignation letters, staff confirmation letters, promotion letters and other HR-related letters
- Manage recruitment/hiring processes including interview, reference checks, execute employee onboarding, new hire orientation, etc
- Identify and share the manpower hiring issues with viable proposals on recruitment plans and initiatives to meet the outcomes of manpower hiring
- Conduct exit interviews to gather feedback for better employee retention and manage employee’s exit clearance process
- Regularly update and ensure accurate maintenance of employee database, P-files and all HR related information
- Monitor and administer work pass applications/ renewals/ cancellations via EPOL and WPOL, including purchasing security bond and managing foreign worker quota
- Handle the processing of insurance claims for Group Hospital & Surgical, Group Personal Accident, Work Injury, etc
- Process CPF, IR8A, IR21, NSman make-up pay claim, government-paid leave schemes, government grants and submissions such as MOM surveys, wage surveys, etc
- Assist in compensation and benefits review, salary survey and benchmarking and employee engagement survey analysis
- Handle end-to-end processing of monthly payroll computation and ad-hoc processing of commission payment and referral fees for employees, ensuring accuracy, completeness and timeliness in the payment of salaries in compliance with company policies and statutory requirements
- Maintain up-to-date forms/records on training and to administer training for employees
- Plan, coordinate and organize, which are inclusive but not limited to meetings, events, etc
- Procure office stationery, business cards, company stamps, uniforms, etc and issue to employees
- Manage the maintenance and housekeeping of office premises and equipment such as copiers, air-conditioners, water dispensers, etc
- Assist with general administration and other ad-hoc tasks as required
Job Requirement
- Minimum Diploma in Human Resources Management
- Minimum 3 year’ HR-related experience
- Proficient in Microsoft Excel, Word, Outlook and PowerPoint
- Knowledge of Unit4 Prosoft HRMS is an added advantage
- Good knowledge of local labour legislation
- Independent, self-confident and self-motivated
- Able to work under pressure and with a sense of urgency to meet tight deadlines
- Service-oriented with excellent interpersonal and communication skills in dealing with different levels of employees
- Resourceful with an analytical mind and a problem-solving aptitude
- Excellent verbal and written communication skills
- Bilingual in English and Mandarin (to communicate with Chinese speaking colleagues)
