COMPANY DESCRIPTION
Singapore Art Museum opened in 1996 as the first art museum in Singapore. Also known as SAM, we present contemporary art from a Southeast Asian perspective for artists, art lovers and the art curious in multiple venues across the island, including a new venue in the historic port area of Tanjong Pagar.
SAM is building one of the world's most important public collections of Southeast Asian contemporary art, with the aim of connecting the art and the artists to the public and future generations through exhibitions and programmes. SAM is working towards a humane and sustainable future by committing to responsible practices within its processes.
For more information, visit www.singaporeartmuseum.sg.
RESPONSIBILITIES
Account Payable
- Journal posting such as reclassification and accrued expenses
- Update cash book
- SAP asset label setup & fixed asset tagging
- Assist Internal, External, and other ad-hoc audits
- Process vendor invoices (check for compliance to approval matrix)
- Process staff claims (check for compliance to approval matrix)
- Key in vendor invoices to accounting system
- Approve staff claim in eHR claim system
- Process vendor payment for invoices received up to 10th of the month
- Process staff payment for claims receive up to 10th of the month
- Extract payment to bank through accounting system, saved in Finance folder Filing and archive
- Perform reconciliations including:
- supplier statement reconciliations,
- corporate credit card reconciliations,
- Corporate Grab statement reconciliations.
- Follow up with card holder to provide receipts of the card
- Fixed asset
- Assist staff on Staff claims queries
- Assist staff and vendor on vendor payment matters
- Assist staff on withholding tax matters, check withholding tax form submitted and filing with IRAS
- Update and maintain vendor database for changes in vendor's particulars
- Assist the supervisor in:
- Audit matters
- Any financial or procurement projects/activities as delegated
- Liaising with and advising staff on other relevant matters
- ad-hoc projects as assigned
Procurement
- Processing purchase orders and documents
- Provide guidance, assistance and training to users on procurement matters.
- Collate feedback from various stakeholders.
Audit
- Facilitates internal and external audits.
- Coordinate with auditors to ensure the smooth conducting of audit fieldwork.
- Assist in reviewing audit reports and tracking the implementation of audit recommendations.
- Involved in the negotiation of audit issues with auditors.
Other projects
- Other ad-hoc projects as assigned such as system implementation
- Minimum Diploma in Accountancy or Finance, with at least 2 years of relevant work experience
- Grant and project reconciliation experience preferred
- SAP knowledge is preferred.
- Well versed in MS Office, especially in MS Excel.
- A self-starter who is able to plan, organise and take initiative to meet job objectives and deadlines independently
- Can-do attitude, driven and passionate about work.
- Able to work independently and as a team.
- Able to start work immediate or on short notice.
