Key Responsibility Areas
1. Handle accounts and budget
- Responsible for full set of accounts, daily accounting data entry and book keeping
- Timely preparation of invoices, payments, processing of payment documents including receipts
- Perform bank and other accounting related reconciliations
- Documentation and maintaining financial records
- Verification of all supplier's and vendor's invoices and payment instructions with appropriate documents
- Process payments for expenses in accordance with approved budget
- Audit of fixed assets and reconciliation
- Preparation of audit and liaison on audit schedule. AR/AP ageing List, Accruals, Prepayment, Fixed Asset and any others relating to accounting matters. Liaise with external accountants for preparation of annual report and audit
- Liaise with IRAS, NCSS, MSF and other Authority on financial matters
- Assist with preparation of yearly budget and quarterly analysis budget variances
2. Perform donation-related financial activities
- Ensure public donation / grants are correctly booked into account with its designated purpose.
- Ensure proper handling of donation box and assist with cash counting.
- Responsible for completion and timely submission of yearly donation record to Inland Revenue Authority of Singapore
- Ensure timely and accurate preparation of management reports and submission of IPC Donation Receipts
3. Conduct financial reporting
- Provide accurate and timely management reports to Executive Director for their necessary action / decision making.
- File Audited Accounts and Annual Report to ROS, Charity Council and NCSS
- Determine content and assemble data to prepare monthly reports for review.
- Ensure timely submission of financial reports
4. Perform any other duties as assigned by the Head of Department
Education and Experience
1. Must possess a Diploma or Bachelor Degree in Finance or Accounting.
2. At least 2-5 years of work experience with a strong understanding of corporate finance functions and keeping full sets of accounts.
3. Experience in charities or social service sector preferred.
Competencies
1. Demonstrates Professional Mastery
2. Being a good team player and able to build collaborative networks with stakeholders
3. Possess strong professional and interpersonal communication skills
4. Demonstrates good decision making skills
5. Being reflective and self-motivated
