Space Planner

Space Planner

Work Dynamics - Integrated Facilities Management

DUTIES & RESPONSIBILITIES

1. Space Utilization Data Collection and Analysis

• Conduct physical surveys to gather and validate space data, including room sizes, names, ownership, and functional categories.
• Perform physical audits of office utilization and occupancy, focusing on both general office spaces and specialized areas like labs.
• Coordinate with lab owners to update and maintain accurate space information, including lab tool layouts and space forecasts.
• Calculate Net Assignable Space (NAS) and Net Assignable Facilities (NAF) based on factors like utility, power, and HVAC requirements.

2. Space Planning & Optimization

• Develop and maintain space plans that support business needs and growth objectives.
• Collaborate with architects, interior designers, and contractors to ensure the efficient use of space.
• Provide space planning recommendations that consider furnishings, lighting, and other elements to enhance the work environment.

3. Database Maintenance and Reporting

• Upload updated space utilization and NAF data into the Space Planning Database.
• Conduct regular data quality checks and resolve discrepancies in the space planning database.
• Manage and update the space inventory database, ensuring the Site Master Plan is current and accurately reflects space utilization.

4. Compliance and Standards

• Ensure all space plans comply with building codes, regulations, and corporate standards.
• Lead or participate in the development of space planning policies and procedures.
• Support the implementation of workplace safety and ergonomics standards in space designs.

5. Project Management and Client Engagement

• Provide support for MAC projects, ensuring that all moves and changes are executed efficiently and meet client requirements.
• Engage with clients to understand their space planning needs and preferences, offering tailored solutions.
• Manage multiple projects simultaneously, ensuring deadlines and quality standards are met.

KEY PERFORMANCE MEASURES

• Proficiency in AutoCAD and other design software like SketchUp.
• Accuracy and timeliness of data updates in the MS Space system.
• Quality and speed of response to service requests.
• Client satisfaction with service delivery and space planning outcomes.
• Effectiveness in optimizing space utilization and reducing costs.

GENERAL REQUIREMENTS

• Diploma or Bachelor’s degree in architecture, interior design, urban planning, or a related field.
• Minimum of 2-3 years in space planning, ideally within an Integrated Facilities Management (IFM) environment. Experience in workplace strategy, design, and sustainability practices is a plus.
• Proficiency in AutoCAD, SketchUp, or similar design software. Strong project management skills, with the ability to manage multiple projects and deadlines. Familiarity with MS Space system or similar databases.
• Experience in corporate environments, particularly in the technology sector, is preferred.
• Excellent communication and client engagement abilities. Ability to work both independently and collaboratively in a fast-paced environment.
• Strong attention to detail, ability to prioritize tasks under pressure, and a commitment to client satisfaction.