JOB PURPOSE:
- To lead and manage the corporate secretarial team
- To serve as named company secretary
- To ensure group companies in compliance with statutory and regulatory requirements, and to maintain and update statutory records in accordance with regulatory standards and best practices.
- Key liaison with other functions and business units for all corporate secretarial matters within the group
RESPONSIBILITIES:
Corporate Secretariat Support:
- Oversee daily operations and transactions of the corporate secretariat team.
- Prepare meeting minutes, draft resolutions, and ensure timely and accurate deliverables.
- Ensure timely filing of annual returns, director/officer changes, and other statutory filings, aiming to keep late filings due to team errors at ≤5%.
Corporate Governance and Compliance:
- Administer and ensure compliance with corporate secretarial processes and director nomination policies.
- Enhance corporate governance, ensuring external and internal regulatory compliance, with a target of ≤5% non-compliant companies.
- Assist overseas offices in corporate secretarial duties and manage dealing documents received from them before senior management approval.
Record Administration:
- Maintain and update secretarial records, including minutes books, statutory registers, TEAMWORK, and group corporate charts.
- Ensure stakeholder queries and requests are addressed promptly, with a target of ≤10% of requests taking more than 3 working days to resolve.
REQUIREMENTS:
- Minimum of 10 years of experience in the corporate secretarial field with 3 years in a managerial position.
- Qualified to serve as named company secretary for both public and private companies.
- Good knowledge and understanding of regulatory and statutory requirements in SEA and offshore jurisdictions.
- Extensive experience in handling KYC and due diligence inquiries and matters.
- Expertise in preparing, reviewing, and distributing resolutions to boards and shareholders to ensure alignment with the relevant statutory and regulatory requirements and internal governance framework, as well as filing returns with regulatory authorities within the required statutory period.
- Strong experience in organizing, collating, and attending meetings, including drafting minutes independently.
- Ability to provide clear and concise corporate secretarial and corporate governance advice to the corporate secretarial team and stakeholders.
- A practising chartered secretary or an associate of Chartered Secretaries Institute of Singapore.
EA License Number: 23C1935 | EA Personnel Number: R1551292
