Job Descriptions:
Receptionist:
- Attending to guests as soon as they arrive and connect them with the appropriate party
- Prepare drinks (mineral water or coffee/tea ) for the guests
- Answering the phone in a timely manner and direct calls to the correct departments
Office & HR Administrator:
- Managing business trip arrangement for all employees (booking air ticket & accommodation , visa application
- Provide support for all general office administration matters (ordering A4 papers,stationeries )
- Arrange courier for parcels and documents delivery
- Managing the office cleaners and monitoring office cleanliness
- Filing of documentations and preparing of payment vouchers
- Replenish of pantry supplies (coffee bean , milks ,tea & milo)
- Sourcing quotation for cost comparison
- Managing the booking of meeting rooms
- Liaise with building management on office facilities matters
- Update and maintain employee information file
- Updating and maintain leave management record
- Assisting with recruitment (arranging interview schedule )
- Conducting orientation for new hire
- Handling staff medical /insurance claim
- Monitoring medical /travel /office insurance renewal
- Hosting internal event
Secretary Administrator:
- Provide secretarial support to Management
- Managing the Management’s travelling and meeting schedules (updating the calendars )
- Handling Management expenses and insurance claims
- Maintain the database for all contacts and business cards for the Management
Job Requirements:
Candidate must possess at least " O " Level or Professional Certificate
- Some experience in administrative duties
- Required Skill(s) : data entry, documentation work, preparation of invoices
- Microsoft Office skills
- Possess a good interpersonal skills
- Good communications & customer service skills
- Friendly & Professional
- Able to multitask
