Job Description:
- Take in new jobs awarded, assign job no. and prepare Project and Estimate files for filing.
- Maintain softcopies of actual cost breakdown (ACB) and update cost of purchases and services provided to each project.
- Liaise with managers/engineers and issue invoices to our customers.
- Consolidate and prepare Weekly and Monthly Reports on PO/LOA received from Sales, Project and Service depts. and subsidiaries to submit to MD, GM, Finance Manager & Operation Director.
- Maintain ISO 9001:2015 Manual including revision of documents, distribution & upload to intranet.
- Organize and arrange for twice yearly ISO Committee Meeting and twice yearly ISO management Review Meeting.
- Plan yearly ISO internal quality audit and liaise with external auditors for external yearly audit.
- Handle, including distribution internal memorandum all in and out correspondences in an efficient way.
- Register new instrument on Instrument Master List of loan items and track loan movements.
- Maintain department Company Asset List (Laptop, monitors, etc.) and filing of Company Asset Transfer Form.
- Execute exit clearance for Project and Engineering staff and ensure all items loan from company are returned.
- Consolidate BCA track records (BCA Section D form, LOA & final account document) for renewal (every 3 years).
- Assist in any ad-hoc projects/ new assignments when required.
Requirements:
- Diploma in any discipline
- At least 3 years’ experience in construction industry
- Proficient in Microsoft Office
- Able to communicate proficiently in English
- Excellent interpersonal communication ability
- Possess positive attitude towards work and team oriented
- Able to multi-tasks
- Able to work independently
- Flexible Work Arrangement
