The Role
Reporting to the Administrative Manager, you will oversee and coordinate the administrative functions of the organization, ensuring efficient office operations. This role involves managing schedules, preparing reports, organizing meetings, and supporting senior management with various administrative tasks.
Role Summary
Office Administration
- Assist with day-to-day office and employee administration tasks.
- Manage office supply inventory and place orders when necessary.
- Perform basic clerical duties such as photocopying, scanning, and filing.
- Maintain and update contact lists and databases.
- Coordinate with vendors for office maintenance and repairs.
- Handle and distribute incoming and outgoing mail and packages.
- Respond to general inquiries via phone, email, and in person.
- Assist with budgeting, expense tracking, and financial reporting.
Visitor and Event Coordination
- Greet and welcome visitors in a friendly and professional manner
- Schedule and coordinate appointments for clients and visitors
- Assist in organizing company events or meetings
Employee Support
- Serve as a point of contact for employees regarding administrative and IT-related inquiries.
- Set up door access for new hires.
- Printing of name cards for new hires and existing staff.
- Assist with onboarding new employees, assign workstation, setting up laptops and office tools.
Travel Arrangements
- Travel arrangements, flights and hotel bookings.
Other Duties
- Perform any other duties as assigned by the Reporting Manager.
The Requirements
- Minimum a Diploma in any discipline.
- Minimum 3 years of administration experience.
- Proficient in MS Office Suite (Word, PowerPoint, Excel and Outlook).
- Strong communication and interpersonal skills, essential for effective stakeholder engagement.
