Job Description:
- Responsible in organising and managing calendar schedule including meetings, clinical work and events.
- Responsible in the arrangement of overseas travel schedule and itineraries which include flights, accommodation, claims, etc.
- Responsible in providing full spectrum of administrative support to the Senior Management Office.
- Provide support to the Senior Leader for meetings and presentations which include preparation of meetings materials, booking and set-up of meeting venue, ordering of catering, drafting of meeting minutes, follow-up on matters arising, etc.
- Conduct data collation, data analysis and preparation of presentation slides, reports, and other documents.
- Organise engagement events. Duties include coordinating schedules with relevant parties, booking of venue, ordering of catering, and handling of procurement matters.
- Review and ensure documents, proposals, contracts, and other materials that require the Senior Leader’s inputs or approvals are processed timely and efficiently.
- Maintain proper records and update the filing system for office documentation and clinical data.
- Handle in-coming and out-going general correspondences.
- Perform typing, faxing, sorting, filing, scanning, photocopying and recording of documents and forms.
- Prepare and submit all expense claims and records for the department.
- Perform other duties as assigned by Reporting Officer
Requirements:
- Min Diploma in any discipline from a recognised institution.
- Minimum 2 years of administrative experience working in large organisations particularly in secretarial duties and project coordination works.
- Strong organisational and time management skills to manage busy schedules and calendars.
- Proficient in Microsoft Office (Outlook, Word, Excel and Power Point).
- Excellent written and verbal communication ability.
- Able to prioritise and handle multiple tasks efficiently in a fast-paced environment.
- Possess strong analytical and problem-solving abilities.
- Good team player with the ability to work independently.
For interested candidates, please send your most recent and updated resume to [email protected]
Subject heading: Executive Secretary
Andrea Eunice Tan Min Er
(R23112594)
Recruit Express Pte Ltd
EA License No. 99C4599
