Location: Jurong East, West Region, Singapore
Company Overview: Chariots Capital is a dynamic start-up company revolutionising the Design & Architecture industry in Singapore. Committed to creativity, excellence, and client satisfaction. This is an exciting opportunity to join a fast-paced start-up environment and play a key role in shaping the future of Design & Architecture industry in Singapore.
Job Description: We are seeking a highly organised and proactive Administrative Executive to support daily operations in our interior design and architecture firm. The successful candidate will play a key role in managing administrative tasks, liaising with clients, and ensuring the smooth functioning of the office. This role requires strong attention to detail, multitasking abilities, and excellent communication skills.
Key Responsibilities:
- Client Communication: Handle correspondence with clients, schedule meetings, and maintain accurate client records.
- Document Management: Drafting documents, maintain and update project files, contracts, and invoices.
- Scheduling: Organise project timelines, meetings, and appointments for sales team and designers.
- Data Entry: Accurately enter and maintain project-related data in internal databases.
- Support to Team: Provide all administrative support to the team such as preparing documents, and managing submissions.
- Accounts Support: Assist to liaise with finance department with invoice and receipt processing, tracking payments, and preparing expense reports.
- Vendor Coordination: Liaise with suppliers and contractors to obtain quotes, coordinate deliveries, and ensure materials are available for projects.
- Office Management: Ensure the office runs efficiently by managing supplies, organising meetings, and coordinating maintenance services.
- Other Duties: Perform any administrative tasks as required.
Requirements:
- Diploma or degree in Business Administration or related field.
- Minimum of 3 years of experience in an administrative role in the interior design or related industry.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Excellent communication skills, both written and verbal.
- Ability to multitask and prioritise tasks efficiently.
- Detail-oriented and capable of working independently.
- Experience with project management tools or interior design software is a plus.
- High level of discretion and confidentiality.
- Strong attention to detail and problem-solving skills.
- High level of professionalism and discretion.
- Ability to adapt to changing priorities and work efficiently under pressure.
- A good team player.
- Working rights required for this role.
- Preferably able to start work immediately.
What We Offer:
- Competitive salary with performance-based incentives.
- Collaborative and inclusive work environment.
- Opportunities for professional development and career advancement within a dynamic SME environment.
- Opportunity to make a significant impact and drive growth within a growing interior design SME.
