- CBD area
- MNC Company
- Work Life Balance
Our client is a big player in the commodities industry (oil and gas products) and has a strong presence in Asia. They are currently seeking to hire an Admin Assistant cum Receptionist.
Key Responsibilities:
- Answer the intercom and greet visitors
- Prepare meeting rooms and ensure the reception area and pantry are tidy and presentable
- Assist visitors in locating meeting rooms and serve beverages
- Answer, forward, and screen incoming phone calls as needed
- Ensure workplace security by managing entry passes, including issuing, checking, and collecting them
- Register visitors and new colleagues in the building management, office security, and HR attendance systems
- Check the mailbox daily, collect, sort, and distribute incoming and outgoing mail
- Arrange outgoing document deliveries via courier services (Post Office, DHL, FEDEX, etc.)
- Receive deliveries and distribute them to the relevant departments
- Maintain inventory of office supplies, IT equipment, and pantry items, restocking as necessary
- Check and maintain the copier/printer by replacing paper and ink toners, restocking, or ordering supplies when needed
- Manage IT inventory, including issuing, checking, maintaining, and contacting external vendors when required
- Ensure the pantry area is clean, functional, and well-stocked at all times
- Oversee the daily maintenance of office equipment, such as printers and coffee machines, and liaise with vendors when repairs are needed
- Assist external maintenance vendors (e.g., plant maintenance) as required
- Maintain filing systems, both physical and electronic, using databases
- Support the Admin Executive with various administrative tasks, including copying, faxing, filing, data entry, and travel reservations (hotels, flights, train travel, car hire), as well as expense claims and related data entry
- Coordinate with and provide backup support to the Admin Executive during her absence (leave, WFH) or when she is busy with other duties
- Provide general administrative support, including raising purchase orders, verifying invoice accuracy, drafting and formatting documents, and managing filing systems
- Assist with event bookings and coordination for customer events, conferences, and corporate events if applicable
- Perform other ad-hoc duties as required
Requirements:
- Diploma or equivalent.
- Friendly Demeanour
- Strong organizational skills
- Team Player
How to apply:
Submit your application by emailing a detailed copy of your updated Resume in MS Word Format to [email protected] or by clicking the “Apply Now”. You may also contact Chow Jia Ling (EA Personnel Reg. No. R24120945, Achieve Career Consultant Pte Ltd EA Licence No. 05C3451) at 9758 2986 for a confidential discussion.
Please indicate the below information in your resume:
- Current & Expected Salary
- Reason(s) for leaving
- Notice Period / Availability to commence work
