Reporting to the Supervisor, you will play a pivotal role in ensuring the procurement process adheres to the policies, ensuring all goods and services are acquired in an efficient, effective, and ethical manner. You will also play a supportive function in providing monthly reports on procurement matters for reporting purposes and documents for audit purposes.
Procurement is decentralised and is performed electronically on an e-procurement platform, comprising almost 80% services and 20% goods. Review will therefore be performed on the e-procurement platform.
Responsibilities:
- Possess an oversight of purchase requisitions raised by user departments (decentralised procurement).
- Review reasonableness and process purchase requisitions in e-Procurement platform.
- Ensure budget codes and GST codes used are appropriate.
- Ascertain fair comparison of quotes and procurement processes are adhered to.
- Periodic housekeeping of open PO, assessing the need and working with user department for closure.
- Manage vendor registration process on e-Procurement platform (one-time form as completed by vendors), including integration process to accounting system.
- Provide monthly reporting of procurement report to management and other stakeholders.
- Perform annual vendor assessment exercise.
- Oversees SCS’ tender process workflow and compliance with policies.
- Review SOP for compliance and recommend process improvement, if applicable
- Supports audit requirement and year-end processes.
Other ad-hoc duties related to the role may be assigned.
Criteria
- A Diploma in a related field
- At least 3 years of relevant working experience
- Some knowledge and experience of procurement process would be advantageous.
- Good comprehension on purchasing concepts.
- Meticulous, adaptable, analytical and proficient in MS Office.
- Proficient in MS Office. Having experience with TenderBoard will be advantageous.
- An initiator with good communication.
