Job Description: Part-Time Administrative Assistant
Position: Part-Time Personal Assistant
Location: 52 Boat Quay #04-01 Singapore 049841
Reports to: Executive Director
Organisation: EU-ASEAN Business Council (EU-ABC)
About the EU-ABC:
The EU-ASEAN Business Council (EU-ABC) is the primary voice for European business interests within the ASEAN region. We advocate for stronger economic ties and the harmonisation of trade regulations to foster a more competitive business environment.
Position Overview:
We are seeking a highly organised and efficient Part-Time Administrative Assistant to support the administrative and operational needs of the EU-ABC. The ideal candidate will be responsible for a range of administrative tasks, including financial transactions, travel planning, invoicing, vendor management, and team calendar coordination. Additionally, the role involves database management using our CRM system, GlueUp, and basic website management to ensure information is up to date.
Key Responsibilities:
- Administrative Support:
- Process bank transfers and manage financial transactions.
- Plan, organise and arrange travel arrangements for team members.
- Handle invoicing and processing of claims.
- Liaise with vendors for office supplies, equipment, and maintenance.
- Upkeep of office records, including financial books and office management tasks.
- Manage and update team calendars, scheduling meetings and appointments.
- Data Entry & Database Management:
- Perform data entry tasks, including maintaining and updating spreadsheets on Excel.
- Manage and maintain the contact database on the CRM system, GlueUp.
- Approve registrations for events through GlueUp.
- Office Management:
- Ensure the smooth running of day-to-day office operations.
- Maintain a well-organised and clean office environment.
- Additional Tasks:
- Assist with website management and updates as required.
- Assist with posting of social media articles (no creative writing needed)
- Provide general support to team members on various projects as needed.
Qualifications:
- Proven experience in an administrative role, preferably within a similar organisation.
- Proficiency in Microsoft Office Suite, particularly Excel.
- Experience with CRM systems; familiarity with GlueUp is a plus.
- Strong organisational skills and attention to detail.
- Excellent time management skills with the ability to prioritise tasks.
- Ability to work independently and as part of a team.
- Strong communication skills, both written and verbal.
- Experience in website management is an added advantage.
Working Hours:
This is a part-time position, with flexible working hours to be determined in consultation with the candidate.
Application Process:
Interested candidates should send their CV and a cover letter to [email protected] by 31 October 2025.
Note: This job description is intended to provide a general overview of the position and does not encompass all tasks that may be required of the employee.
