Total 7 it manager job vacancies in Administrative / Clerical category in Singapore

Required candidates with basic accounting experience

PROCUREMENT & ACCOUNTING

▪ Ensure the accuracy of ECRF, MEMO, SOW, PR/PO, vendor invoice etc.

▪ Update financial tracker on timely basis.

▪ Follow up vendor invoice, payment, and SOA reconciliation.

▪ Prepare and update the weekly/ monthly reports.

▪ Ensure all the filling is up to date.

ADMIN

▪ Business travel logistics.

▪ Meeting Rooms / Projectors booking.

▪ Govern clean desk policy.

▪ General housekeeping.

▪ Department Org Chart updates.

▪ Track On-boarding / Off boarding, seating, locker etc.

▪ Time-sheet assignment.

▪ Asset listing.

▪ Assist in coordinate events and workshops.

PROJECT Related

▪ Coordinate info collection and submission (e.g., Project budget, CAPEX/OPEX purchasing, Resources related, Project milestone and etc.)

▪ Assist in preparing PowerPoint presentations.

▪ Support development effort charge out projects.

▪ Extract and prepare timesheet reports

▪ Track against approved monthly charges and raise any discrepancies to Pillar Leads

Job Title: Project Management Office (PMO) Support

Job Objectives

Bank in Singapore is looking for an experienced PMO support personnel to support the bank’s Global Markets Technology’s delivery teams.

The PMO Support will be responsible for providing support in the successful delivery of projects which primarily includes:

• Assist with projects’ financial tracking and budgeting.
• Assist with resource and contract renewals /management, including contract review/negotiation, tracking/processing renewals and expirations, manage vendor relationships and maintenance of records.
• Assist with resourcing including tracking/updating requirements, sourcing, interview arrangements, facilitating onboarding / offboarding arrangements and maintaining records.
• Provide project management support to the delivery teams, including collating / tracking project deliverables for internal compliance requirements and ensuring that timelines are met.
• Perform other administrative duties as needed to support the PMO team.

Key Requirements

• Bachelor's degree in business administration, Banking / Finance
• Minimum 5 years of IT Project Support experience, preferably in Banking/financial industry.
• Advance knowledge of MS Word, Excel, PowerPoint and SharePoint.
• Strong organisational, analytical and time management skills, and meticulous with details.
• Highly-motivated self-starter and strong team player and able to work with a high degree of autonomy.
• Excellent communication skills and able to communicate well with senior stakeholders.
• Demonstrated ability to work collaboratively with project teams and stakeholders.
• Good attitude, coachable and able to maintain a high degree of confidentiality with the information handled during the course of work.
• Able to handle high degree stress and meet tight deadlines as required.
• Have the ability to take detailed project meeting minutes for audit trail will be a plus.

Responsibilities:

Administration of Data team regular tasks to ensure smooth operations of the whole unit.

1. Provide administrative support to Data Platform.

2. Assist in the on-boarding and off-boarding of resources (coordinating on 1st day reporting, preparing access, laptops, work phone, staff pass, email distribution list, welcome pack etc…).

3. Assist in procurement process for office supply, event catering, festive gifts for clients, or staff & internal celebratory events for staff. Including admin task such as prepare purchase order, tracking deliveries, and managing vendor relationships.

4. Oversee office supplies inventory, printers, order supplies, MacBook’s, Window laptops, stationeries, pantries snacks, and ensure equipment maintenance.

5. Act as point of contact for internal and external stakeholders, responding to inquiries and directing them to the appreciate personnel.

6. Support all the departmental engagement events, workshops, and training sessions.

7. Collaborate with other administrative staff across departments to streamline processes and improve efficiency.

8. Assist in related projects and tracking of key items, liaising with internal and external stakeholders, including co-ordinating and managing the logistics for offsite meetings and conferences.

9. Provide logistical support for all meetings, conference calls, and events.

Requirements:

1. Minimum Diploma holder, junior level with at least 2-3 years of administrative experience.

2. Experience working in fast paced and demanding working environment like a financial services industry.

3. Highly proficient in all Microsoft applications (Excel, Word and PowerPoint) related systems

4. Independent, strong planning and organisation skills, meticulous and ability to multitask while working under pressure.

5. Good time-management skills with ability to prioritise tasks assigned.

6. Strong team-player with effective listening, communication, and interpersonal skills.

7. Prior experience / familiarity with large bank’s administration / operating processes is an advantage

Role Overview: In this critical role, you will manage the schedule of a senior executive, facilitate key interactions within and outside the bank, and provide administrative support to the ASO team.

Job Responsibilities:

Primary Duties:

Executive Management Support:

· Scheduling responsibilities: Regularly manage the executive's schedule, preventing conflicts and ensuring alignment with strategic objectives.

· Meeting coordination: Facilitate interactions between the executive and key stakeholders within the team.

· Travel management: Oversee logistics for overseas business trips, working closely with APAC branch members.

Back-up Duties

Administrative Support:

· Carry out administrative tasks such as handling payments, creating purchase orders, and processing personnel expense reimbursements.

Job Requirements:

· Minimum 2 years of experience in a secretarial role, preferably supporting senior management.

· Strong multitasking abilities and prioritization skills.

· Excellent written and verbal communication skills.

· Ability to use common IT tools and software proficiently.

· Proactive and responsible, ensuring high-quality outcome.

· Experience in arranging and conducting meetings with diverse stakeholders.

· Professional attitude, maintaining positivity in all interactions.

· Ability to foster communication, promoting a team-oriented, inclusive work environment.

Job Title: Analyst, Executive Administrative Assistance,

Service Support Agent

Role Overview:

In this critical role, you will manage the schedule of a senior executive, facilitate key interactions within and outside the bank, and provide administrative support to the team.

Job Responsibilities:

Primary Duties:
Executive Management Support:

• Scheduling responsibilities: Regularly manage the executive's schedule, preventing conflicts and ensuring alignment with strategic objectives.
• Meeting coordination: Facilitate interactions between the executive and key stakeholders within the team.
• Travel management: Oversee logistics for overseas business trips, working closely with APAC branch members.

Back-up Duties
Administrative Support:

• Carry out administrative tasks such as handling payments, creating purchase orders, and processing personnel expense reimbursements.

Job Requirements:

• Minimum 2 years of experience in a secretarial role, preferably supporting senior management.
• Strong multitasking abilities and prioritization skills.
• Excellent written and verbal communication skills.
• Ability to use common IT tools and software proficiently.
• Proactive and responsible, ensuring high-quality outcome.
• Experience in arranging and conducting meetings with diverse stakeholders.
• Professional attitude, maintaining positivity in all interactions.
• Ability to foster communication, promoting a team-oriented, inclusive work environment.

Executive Administrative Assistance, Service Support Agent

In this critical role, you will manage the schedule of a senior executive, facilitate key interactions within and outside the bank, and provide administrative support to the team.

Job Responsibilities:

Primary Duties:

Executive Management Support:

• Scheduling responsibilities: Regularly manage the executive's schedule, preventing conflicts and ensuring alignment with strategic objectives.
• Meeting coordination: Facilitate interactions between the executive and key stakeholders within the team.
• Travel management: Oversee logistics for overseas business trips, working closely with APAC branch members.

Back-up Duties

Administrative Support:

• Carry out administrative tasks such as handling payments, creating purchase orders, and processing personnel expense reimbursements.

Job Requirements:

• Minimum 2 years of experience in a secretarial role, preferably supporting senior management.
• Strong multitasking abilities and prioritization skills.
• Excellent written and verbal communication skills.
• Strong in MS Office (Word, Excel, etc)
• Ability to use common IT tools and software proficiently.
• Proactive and responsible, ensuring high-quality outcome.
• Experience in arranging and conducting meetings with diverse stakeholders.
• Professional attitude, maintaining positivity in all interactions.

Job Objectives

Manage Hadoop cluster in across all 4 environments (SIT, UAT, PROD and DR)

Key Responsibilities

· Manage Hadoop cluster across 4 different environments

· Ensure system is up and running 24 X 7

· Support user query or address any performance issue either with users query or system performance

Key Requirements

• Experience in managing large hadoop cluster with Cloudera CDH and CDP

• Experience in plan and execution of major and minor upgrades of Cloudera CDH and CDP

• Experience in administering various services within CDP including adding/deleting of nodes, supporting hardware replacements

• Posses good understanding of external tools integration with hadoop (qlik, PowerBI, SAS and Informatica)

• Experience in LDAP, SSHD and KRB authentications

• Experience in performing POC for open-source applications and tools

• Experience in performance tuning of various hadoop services and support end users in tuning application codes

• Backup and restore of various service components of hadoop cluster

• Certification in Cloudera CDH/CDP

• Scripting knowledge in Bash, Python and Perl, to automate and avoid repetitive tasks.

• Good technical knowledge of RHEL/Oracle Linux, and Unix hardware, operating system and system services will be an added advantage