Total 13,036 admin assistant job vacancies in Administrative / Clerical category in Singapore

• 5 days, East, MNC
• $3200 - $3600, AWS, performance bonus
• Medical/dental, flexi-benefits

Summary:

The role function provides administrative support to the HR Department. The incumbent will help to coordinate the day-to-day operations. Provide full support of HR functions including office administration work and any other HR activities.

Job scope:

• Administer staff attendance, leave benefits and staff welfare such as handling of employees
• Assists in employee queries regarding HR claims, benefits, and procedures.
• Act as the primary point of contact for staff welfare needs, including hospitalization, childbirth, and condolences.
• Coordinate the medical examination process, including the preparation and distribution of health forms.
• Create and manage employee profiles within the appointed panels/ system.
• Ensure accurate and up-to-date information for employees claims processing.
• Coordinate and facilitate travel arrangements for staff, ensuring compliance with company policies.
• Source quotations from vendors, secure necessary approvals, and oversee the procurement of welfare hampers.
• Assist in Hotel and Travel bookings including proforma invoice verification & payment arrangement
• Plan and coordinate recreation and events activities such as team-building, D&D, townhall and projects as assigned
• Company's vehicle road tax and insurance renewal
• To manage outsource vendors on office cleaning services including ensuring cleaning services provider provide the service in accordance to Office expectation
• To conduct sourcing, evaluate & Request for Quotation for HR and Admin related requisition from suppliers
• To be responsible for rental, purchase and maintenance of office equipment

Job Requirements:-

• Diploma/ Degree in Business Administration/ Human Resource Management
• Minimum 4-5 years of relevant working experience, preferably with manufacturing environment
• Familiar with Singapore employment law
• Good interpersonal and communications skills
• Able to work independently and take initiatives
• Must be reliable, meticulous and a good team player
• Able to start within short notice is an advantage

Interested applicants, please send your resume to [email protected]

Responsibilities:

• Reports to Assistant Office Manager and is part of the Admin team
• In charge of day-to-day admin duties for office management and ensuring smooth operations of the office.
• Prepare and process the payment of administrative related invoices and property management expense tracking.
• Liaison with tenants/contractors for facility/property management.
• Tracking and updating maintenance contracts
• Involve in organizing company activities, team-building activities and corporate functions.
• Assist with purchasing office-related and pantry supplies.
• Source/review / administer company transportation leasing agreements.
• Review/administer corporate mobile phones and bills.
• Arrange for utilities and cable/internet connection for management.
• Assist in travel arrangements for corporate office staff as required.
• Provide assistance and support when the Receptionist is not on duty.
• Involved in all property related projects.
• Assist in taking minutes for essential meetings.
• Other duties assigned by Office Manager.

JOB REQUIREMENTS

• Diploma in Business Administrative or experience in similar field
• Minimum 1-2 years of related experience
• Excellent communication and writing skills to communicate with Stakeholders/external parties.
• Good Computer skills MS Office; Word, Excel & PowerPoint
• Highly detail-oriented with good organizational skills.

All Successful candidates can expect a very competitive remuneration package and a comprehensive range of benefits.

Alternatively, you may wish to email your resume in a detailed Word format to [email protected]

We regret that only shortlisted candidates will be notified

People Profilers Pte Ltd, 20 Cecil Street, #08-09 PLUS Building, Singapore 049705

Tel: 6950 9748

http://www.peopleprofilers.com

[email protected]

Consultant in charge: So Boon Shyen, Debbie

EA Licence Number: 02C4944

Registration Number: R1111376

Job Descriptions

1. Providing administrative support to one or more lawyers
2. Assisting with court filings and facilitating the meeting of deadlines by monitoring, maintaining, and updating calendar and providing timely reminders for lawyers
3. File and organize legal documents in a timely manner.
4. Answering calls, taking messages and handling correspondence. Also, assist with arranging meetings and conference calls.
5. Preparation of invoices and expense reimbursements
6. Responsible for the employer's daily activities, business travel arrangements, and vacation plans for the employer and family. Handle all preparations and schedule arrangements for trips.
7. Calendar Management: Manage the Director’s schedule by coordinating appointments, meetings, and events, including booking venues for lunch/dinner events.
8. Travel Management: Plan travel arrangements for the Director, which include booking flights, accommodations, ground transportation, travel insurance, and managing travel itineraries.
9. The daily management of the employer's unit office and home office, performing secretarial duties. This includes managing the employer's business and personal correspondence, typing, handling emails, answering calls, making relevant calls on behalf of the employer, and organizing and maintaining corporate and personal documents. Additionally, the role involves coordinating and scheduling meetings, as well as attending to Director’s guests and visitors upon their arrival at the office.
10. Handling guest reception on behalf of the employer. Additionally, responsible for guest accommodation arrangements and providing administrative support, including managing expenses and claims for the Director.
11. Represent the employer in business negotiations, prepare contract documents for the employer's signature, and coordinate the planning and execution of signing ceremonies between the employer and negotiating parties.

Job Requirements

1. Have good communication, administrative and organisational skills
2. Familiarity with legal documents and terminology would be preferred
3. Good command of spoken and written Japanese and English
4. Proficiency with Microsoft Office programs
5. Able to effectively prioritize and meet deadlines

HOW TO APPLY:

Interested applicants please send your latest resume to ref37(at)trustrecruit.com.sg or click on “Apply Now” and provide the below details in your resume.

Current salary (breakdown)

Expected salary

Notice period

Reason of leaving

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).

Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Jayden Ong

EA Personnel Reg No: R24119451

Company information

Registration No.

201935022Z

EA No.

19C9950

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Responsibilities

• Data entry; Performing insurance claims reconciliations and resolving payment discrepancies, Produce monthly revenue closing reports
• Coordinating with other departments to ensure accuracy of information and prevent any lapse in submission etc
• To maintain claims records and files for audit purposes; To comply accordance with healthcare regulations, policies, and standards
• To have timely follow-up with healthcare providers and business partners for claims related matters; Ensuring payment are received promptly
• Any other ad-hoc duties as assigned

Requirements

• Candidate must possess at least "Nitec"/ Relevant Professional Certificates
• Preferably to have Accounting background. Training will be provided.
• Computer Savvy (Proficient with Excel) and meticulous with work.
• Able to commit Immediately

Working day & Time : Mon-Fri 8.30am - 5.30pm

Salary: $1,800 ~ $2,000

Location: Sungei Kadut Industrial Estate

Roles & Responsibilities

• Assist Foreman in administrative tasks such as: photocopies, E-zlink cards, cash cards, payslip, PPE insurance and correspondence.
• Prepare & Coordinate the Delivery Orders (D/O); Disposal Orders and Material Request Forms and Purchase Orders.
• Ensure driver timesheets are submitted from the workshop office to HQ in a timely.
• General administrative duties as and when assigned.
• Maintain proper filing system (e.g.: Invoices / documents, etc…)

Requirements

• Minimum GCE ‘O’ Level or Certificate in Office Skills.
• Proficient in using MS Office / E-mail Knowledge.

Low Jia Yi R22104302

The Supreme HR Advisory Pte Ltd 14C7279

We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a Secretary / Executive Assistant to support the management team through the next phase of growth and development roadmap.

Duties:

• Provide full spectrum of secretarial support to Director
• Conduct market research and organizational activities on behalf of Director
• Assist in HR related matters
• In charge of all private and confidential materials of the organization and Director
• Schedule internal/external conference meetings and company events
• Manage virtual platforms and social media account
• Attend to personal matters for Director and family
• Perform any other ad-hoc tasks assigned

Requirements:

• Diploma / Degree in any discipline
• No experience Needed (Training Provded)
• Able to work in fast-paced environment
• Comfortable with multi-tasking
• Maintains confidentiality and possess sense of urgency
• Highly organised, detail-oriented and responsible

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Job Description

Day to day Administrative duties

Sourcing of product and quotation for office equipment and personal protective equipment (PPE)

Stock take, update and maintain of inventory record

Issue of office equipment and PPE to employees

Liaise with inventory team on all logistics matters

Any other ad-hoc duties as and when assigned

Requirements

Minimum GCE O Level/ITE

Minimum 2 years of relevant working experience

Proficient in MS Office

Preferably with basic IT knowledge

Job Highlights:

• Abundant personal growth and progression opportunities
• Start-up environment

Job Duties:

• Perform general personal & secretarial duties
• Attend to queries via calls and handling courier services and mails
• Oversee all administrative tasks such as office maintenance, stationary requisition and managing office assets list
• Provide administrative support to the sales team and other relevant departments
• Coordinate office activities and operations to secure efficiency in company activities
• Main point of contact for various vendors such as service providers and office building management
• Be updated of regulatory developments within or outside of the company as well as evolving best practices in compliance control
• Other ad-hoc duties apply

Requirements:

• Diploma or degree in Business or equivalent
• At least 2 years of relevant experience preferred
• Adaptable and flexible attitude
• Meticulous, pro-active and responsive
• Resourceful with strong organisational and co-ordination skills
• Proficient in Microsoft Office such as Excel and Word preferred

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Provide a full range of admin support for the Singapore office and ensure that admin duties are handled properly to project a professional image & achieve an efficient office operation and assist the Business units in the daily operation, efficiently providing secretarial and administrative support.

• Handle all incoming phone calls politely so that all callers are properly entertained and forwarded to relevant parties, if appropriate
• Responsible and managing the office administration system, understanding all purchase orders, stock control, office equipment specifications and features, replenishment, and forecasting amongst other administrative duties.
• Develop, train and supervise local administrative staff to ensure efficiency in the office operations and meeting of deadlines.
• Review and innovate an efficient and effective administration system and office procedure. Carry out implementation plan if required.
• Responsible for administrative documentation control with coverage of contracts, agreements, circulars and correspondences about office administration.
• To be cost-conscious and be up-to-date with market information on office products, prices and features.
• Negotiate with suppliers on an ongoing basis to ensure the company’s best interest is not compromised for all purchases made.
• Able to work with Business Units on headcount planning, office space planning and office equipment matters, if required.
• Provide solutions to project administration and office administration in every possible way.
• A team player with excellent communication and interpersonal skills, with the ability to interact and communicate with all levels of management and staff
• Provide secretarial and administrative assistance to all Business Units in accordance with the company policies and procedures (e.g. travel requisition, expense claims etc)
• Organize company events both internally and externally.
• Perform other tasks or ad-hoc projects assigned by the manager and admin staff in a willing and cooperative manner
• Act as a Data Protection Officer, PDPA regulations/obligations and compliances to provide advice and review of clients’ contracts related to PDPA clauses, etc.
• To be the key person in workplace safety and security for ISO 27001 compliance

Looking for admin at West area

-Responsible for administrative tasks

-Reply to email and telephone

-Perform data entry and update the database system

-Prepare and monitor invoices

-Maintain office supplies manage office inventory

-Produce and distribute correspondence memos, letters and forms

Assist in the preparation of regularly service reports

-Carry out administrative duties such as filing typing, copying, binding, scanning and etc

-Ad hoc office works

We are looking for an administrative officer to support us. Some of the specific duties and responsibilities of an Administrative Officer include the following:

• Answering questions about the company by phone or email
• Taking inventory and ordering office supplies
• Scheduling meetings and taking notes
• Coordinate and track shipment
• Maintaining office correspondences
• Making travel arrangements for the CEO and staff
• General office maintenance and admin
• ad-hoc duties when required

Our client is a local retail F&B stores. They are now recruiting an Admin and Accounts Assistant to be part of their Finance team for ongoing transformation projects. They are located in the Central Area - easily accessible.

Roles and Responsibilities:

• Manage daily office operations to ensure efficiency and organization.
• Supervise external cleaning services, ensuring compliance with cleanliness standards.
• Handle calls, emails, and correspondence, redirecting them appropriately.
• Schedule meetings, appointments, and travel arrangements for team members.
• Perform receptionist duties, guiding guests and notifying team members of arrivals.
• Maintain and order office supplies as needed.
• Assist in basic bookkeeping tasks, including data entry for supplier invoices.
• Collaborate with the finance team on accounts payable and inventory stock counts.
• Manage physical and electronic records, ensuring proper categorization.
• Administer filing systems for easy document retrieval.
• Input, update, and manage data using accounting software and relevant databases.
• Foster effective communication with team members, clients, and vendors.
• Collaborate with colleagues to enhance office processes and efficiency.

Requirements:

• Diploma in Business Administration / Accounting
• Relevant experience in admin and accounting
• Experience with using ERP System

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified

• Email Address: [email protected]
• EA License No: 19C9682
• EA Personnel No: R2199158
• EA Personnel Name: Soo Wei De

Secretary Personal Assistant

• Location: Ang Mo Kio
• Working days: 5 days 8:30am – 5:30pm
• Salary Range : $3500 - $4500

Job Requirement:

• 2-3 years of clerical, secretarial, or office experience
• PA diploma or general education degree ( GED ) required. associate’s degree in Business Administration preferred.

Job Responsibilities:

• Act as the point of contact between the director and internal/external clients
• Ensure the efficient and effective running of key communications channels ( online and offline )
• Prepare meeting agendas and presentations
• Run errands for the director
• Responsible for all general administrative
• Screen and direct phone calls and distribute correspondence
• Handle requests and queries appropriately
• Make travel arrangement for director
• Booking meeting rooms, set up conference calls and take messages and minutes during meetings
• Source office supplies
• Produce reports, presentations and briefs
• Perform administrative tasks, including filing and photocopy
• Greet visitor and direct them to the appropriate departments or individuals

If Interest please kindly click on the Apply button

Ong Choon Kiat (James) | Reg No: R22104989

The Supreme HR Advisory Pte Ltd | EA No: 14C7279

We’re looking for a full-time to join part of our Family!

1) Admin Executive

• Invoicing, Taking orders, Purchasing etc..
• Handling of online platform like GrabFood etc (menu update & ordering issues etc)
• ISO recording and documents preparation

Proficient in Microsoft Window: Excel, Word and Accounting Software: Quickbook

Bilingual in English and Mandarin

Location - Kaki Bukit

Interested candidates, please email us at [email protected]

Salary: $2400

Job Duration: 3 mths + 3 mths

Working Days & Hours: Mon - Fri, 730am to 6pm, any 8.5 hours in between

Location: Bedok

Job Description:

• Processing of petty cash
• Answering phone enquiries
• Assist with opening and closing of centre
• Receiving meal catering
• Provide feedback on issues related to catering and cleaning
• Update family on events and changes to events if any
• Attendance taking
• Portering of clients between centre and transport area
• Any ad hoc duties as assigned

Job Requirements: Min GCE O Levels or Diploma with min 2 years of experience

Interested candidates, please submit your resume to: [email protected]

Ally Audrey Lok Xin Woon

Recruit Express Pte Ltd (Healthcare & Lifescience)

Company EA Licence number : 99C4599

Personnel EA License: R21102307

[email protected]

Working Hours: Mon-Fri: 830am - 515pm, Sat: 830am - 1230pm

Job Duties & Responsibilities

• Perform clerical tasks, and daily data entry

• Generate DO, PO & Invoice as deemed necessary, and ensure that all supporting documents are in place

• To respond to any email from customer or vendor

• Proper filling of documents for records and easy retrieval

• Assist in office management and organization procedures

• Performs ad hoc duties as assigned by Supervisor

Qualification & Skill

Have at least 1 year experience as an Admin staff

Have good interpersonal and organizational skills

Able to work with minimal supervision

Have strong attention to detail and a strong team player

Meticulous, Independent & Teamwork

Applicants who possess relevant experience for the above responsibilities are most welcome to apply. If you do not possess the above experience, your application will still be considered on individual merits and you may be contacted for other opportunities.

Please submit your updated resume in MS Words format by using the APPLY NOW BUTTON

Alternatively, you may send your application and resume in MS Words format to [email protected] or Whatsapp to 8767 9648

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company (or its agent) for the purpose of the processing and administration by the company relating to this job application.

**We regret to inform that only shortlisted candidates would be notified.

K N Tan
Registration Number: R1768143
EA Licence No: 17C8778 (JIH SUN EMPLOYMENT AGENCY)

R: 72RRD3TYW3

Job Summary
You will work as part of a team to provide key operational and administrative support to the dept on the following:

Key Accountabilities / Responsibilities
1. Support and track submission of reports (including medical reports), identify cases of delays and to take timely follow up actions including updating of records in system.
2. Identify and monitor cases that require further reviews, take appropriate actions to identify and expedite cases that have experienced delays or lapses and/or to prevent delays
3. Accurate and timely processing of medical reports and related documents received.
4. Liaise with various internal and external parties for prompt follow up and resolution.
5. Manage cases for cessation and resumption of medical reviews, including managing the notifications.
6. Manage cases that require change of appointments with internal or external agencies
7. Manage cases of requests and appeals, reviewing the background details, engaging the requestor and relevant agencies, prepare submission and make recommendation to the relevant authorities for approval and all necessary follow up till satisfactory closure.
8. Assist to prepare report submissions and updates to management
9. Provide good customer service, respond promptly and appropriately to public queries.

Job Requirements

• Singaporean
• A team player with ability to deliver work in an accurate and timely manner.
• Good communication skills, both written and spoken English
• A quick learner, able to work independently.
• Good with Excel.

Qualification

Diploma graduate with at least 1 year working experience

Please submit resumes to [email protected] with the following details in MS Word format:

- Position applying for

- Current remuneration

- Expected remuneration

- Notice period

John Goh Meng Chye

EA License No : 06C4642

EA Reg No : R1102621

We regret that only shortlisted candidates will be notified.

1) Process claim application and reply to emails

2) Checks for disbursement

3) Exception handling and refunds

4) Attend to escalated enquiries on claims

5) Collation of data / information / statistics for regular reporting

6) Provide administrative support

7) Undertake additional tasks as assigned.

1) At least Diploma holder
2) 1 to 2 years of working experiences (preferably) in processing claims, disbursement and refund. Those with office or admin experience are welcome
3) Good interpersonal and communicate skills (oral and written)
4) Must uphold strong code of work ethnics and confidentiality of information
5) Detailed and meticulous
6) Able to work under pressure to meet deadlines
7) Good working knowledge of Microsoft Office, especially in using MS Excel

Please submit resumes to [email protected] with the following details in MS Word format:

- Position applying for

- Current remuneration

- Expected remuneration

- Notice period

John Goh Meng Chye

EA License No : 06C4642

EA Reg No : R1102621

We regret that only shortlisted candidates will be notified.

You will oversee and lead a team of Admin Personnel in providing administrative support as well as customer service to the team and the residents.

• Reporting to Senior Admin Manager
• To collate/check on Staff Attendance Report and pass to GM for vetting on 7th of every month.
• Record / write minutes for Admin and Operations Monthly meeting.
• Human Resource - New Staff onboarding / resigned staff outgoing / Employee records / activate & deactivate staff access card.
• Facilities Booking/ Permits
• Sourcing, inviting and awarding Quotations for approved Admin contracts. Example - Insurance, Stationeries, Copier Toner, Paper and staf uniform
• Prepare Saturday Roasters for Admin and Call Centre team / Plan cover for staff absence and staff who are on leave
• Collation of new and renewal TOL. Liaise with Tenant and landlord and PO for missing documents
• Assist in sustainability projects
• Collating and submitting staff claims for transport, overtime and wellness benefits
• Co-ordination of various certification documentation for internal and external audits
• Summon offence notice on BES (By law carpark obstruction) till closure
• Booking of Badminton court.
• Cover PA during her absense for writing minutes, preparing GM documents
• Overseeing daily reporting for permits/quarterly reporting on admin contracts ending to HDB
• Feedback system / CFMS system support
• Presentation at GM and HOD for admin related matters

Requirements:

• Min Dip in related studies
• Min 3 - 5 years of admin managerial experience
• Independent, analytical and able to perform under pressure and tight timeline
• An effective communicator with strong analytical skills
• A team player who is meticulous to details
• Proactive in driving new initiatives

• Provide administrative support to the brokers.
• Prepare insurance documents for quotations, proposals and cover confirmation.
• Arrange for timely billing and monitoring of payment.

Requirements:

• Diploma and above.
• At least 2 years of admin experience in an Insurance Industry.
• Possess relevant insurance certificates - BCP/CGI/PGI is a plus.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R1326740

Job Description & Requirements

Responsibilities:

• Assist in preparation, tracking, administering and executing all Admin related work duties within the office.

Requirements:

• Singapore candidate only
• Able to do data entry, usage of Microsoft Office
• Willing to take instruction, willing to be trained in Admin skills
• possess teamwork and pro-active
• Candidates who can commence within short notice are preferred

NOTE: We do not have quota to recruit foreign employee

• Provide administrative support to the brokers.
• Prepare insurance documents for quotations, proposals and cover confirmation.
• Arrange for timely billing and monitoring of payment.

Requirements:

• Diploma and above.
• At least 2 years of admin experience in an Insurance Industry.
• Possess relevant insurance certificates - BCP/CGI/PGI is a plus.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R1326740

JOB DESCRIPTION

• Handle general admin tasks (phone calls, office stationery, office maintenance, attendance checking on the time management system)
• Prepare and manage staff and project petty cash claim
• Provide clerical & administration support to project team
• Filing and maintain up-to-date file records to enable quick retrieval
• Other ad-hoc duties assigned by the management

JOB REQUIREMENT

• GCE 'O' level
• Min 2 years' experience in main contractor compaines
• Proficient in Microsoft Office
• Excellent interpersonal communication ability
• Possess positive attitude towards work and team oriented
• Able to start work in a short notice period
• 5.5 days work week

1. Answer/ follow up on school matters via general line or via school mobile line in English and Chinese.

2. Handle general enquires

2. Assist in the day-to-day running of school operations.

3. Record/Data entry of students in the CMS system

4. Maintain school cleaning schedule and upkeep cleaners’ duty roster.

5. Arrange and conduct school tours.

6. Maintain and records of information.

Responsibilities

· Verify information and details

· Process payment requests for disbursements

· Create, verify and maintain database

· Upload application forms and documents in system

· Check for completeness of applications

· Follow up with submission of documents

· Ensure accuracy and submission of reports

· Assist with budget tracking

· Perform general administrative support work

· Other ad-hoc administrative duties as assigned

Requirements

· Min GCE ‘N/O’ Levels / Diploma and above

· Keen interest in the healthcare/ medical industry

· No experience needed, full training will be provided

· Basic knowledge of Microsoft Office

· Able to start work immediately

If you are interested in any of the positions, do kindly drop your most updated resume to [email protected]

Thank You.

Victoria Yam Wen Ting

R21103142

Recruit Express Pte Ltd (Healthcare & Lifesciences Division)

EA License: 99C4599