Total 355 administration assistant job vacancies in Administrative / Clerical category in D22 Jurong, Jurong Island, Tuas

Responsibilities

• Assist and backup in general administrative and clerical support for other departments
• Administration and maintaining of leave
• Answer, screen and forward phone calls and practice good telephone etiquette
• Assist and ensure prompt submission of reports to relevant departments
• Attend to visitors and prepare meeting rooms and corporate gifts
• Maintain proper filing system of all documentation/records files
• Sorting, filing and keying of Delivery Tickets and Trip Pay from customers
• In charge of operation supplies such as uniforms, accoutrements, stationary, pantry toiletries and etc
• Other duties as assign by HOD

Requirements

• High level of integrity and discretion
• Meticulous
• Fluent in English, which includes the ability to read and write
• Able to work under tight deadlines in a fast-paced environment
• Proficient in Microsoft Office applications

Working Location: Joo Koon [3 bus stops away from Joo Koon Bus Interchange]

Working hours: Monday - Friday 8.30am to 5.30pm

Interested candidates, please email: [email protected]

Job Responsibilities:

• General office administration: Assist with day-to-day office duties and any other tasks assigned by the Manager or Director.
• Prepare monthly reports: Compile sales reports and create meeting slides for presentations.
• Handle documents: Ensure timely processing of documents and forms for signature and submission.
• Manage mail: Handle incoming and outgoing mail and deliveries.
• Update sales reports: Track progress for contests and challenges related to sales performance.
• Customer support: Answer calls and respond to customer inquiries.
• Reception duties: Provide support for reception tasks as needed.

Requirements:

• Minimum O-level education.
• At least 2 years of administrative experience.
• Good in MS office

Working hour: 8.30am-6pm, 5 days

Location: 31 tuas ave 11

Job Summary:

We are seeking a reliable and highly organized Personal Assistant to provide comprehensive support to the CEO. The ideal candidate will be a proactive problem-solver with exceptional communication and time-management skills, ensuring the smooth execution of daily tasks and activities.

Key Responsibilities:

1. Administrative and Office Support:Manage the principal’s calendar, schedule meetings, and coordinate appointments.
   Organize correspondence, emails, and documents, responding on behalf of the principal as required.
   Prepare reports, presentations, and meeting agendas.
   
2. Personal Tasks:Handle personal errands, including shopping, reservations, and managing household needs.
   Assist with family or personal commitments, including event planning or travel arrangements.
   
3. Travel Coordination:Plan and organize domestic and international travel itineraries, including flights, accommodations, and transportation.
   Ensure all travel-related documents and arrangements are accurate and up to date.
   
4. Event Management:Assist in planning and organizing professional and personal events.
   Coordinate with vendors, service providers, and other stakeholders as needed.
   
5. Liaison and Communication:Act as a point of contact between the principal and internal/external parties.
   Maintain a high level of professionalism and confidentiality in all communications.
   
6. Task Prioritization and Execution:Anticipate the principal’s needs and proactively manage priorities.
   Maintain a task list and ensure timely completion of deliverables.
   

Qualifications:

• Education: High school diploma or equivalent (Bachelor’s degree preferred).
• Experience: Minimum 3 years of experience as a Personal Assistant, Executive Assistant, or in a similar role.
• Skills:Proficiency in Microsoft Office Suite and other productivity tools.
  Strong organizational and multitasking abilities.
  Excellent verbal and written communication skills.
  Ability to work under pressure and meet tight deadlines.
  

Job Summary:

We are seeking a highly organized and proactive Administrative Assistant to support our team and ensure smooth day-to-day operations. The ideal candidate will provide administrative and clerical support, manage schedules, and contribute to the efficiency of our workplace.

Key Responsibilities:

1. Administrative Support:Manage and organize office files, documents, and correspondence.
   Prepare reports, presentations, and meeting minutes as required.
   Handle incoming calls, emails, and other communications promptly and professionally.
   
2. Scheduling and Coordination:Maintain calendars, schedule meetings, and coordinate appointments.
   Organize travel arrangements, including booking flights, accommodations, and transportation.
   Assist in planning and coordinating company events, meetings, or training sessions.
   
3. Office Management:Order and maintain office supplies and equipment inventory.
   Ensure the office environment is tidy, well-organized, and functional.
   Liaise with vendors and service providers for office-related needs.
   
4. Data Management:Input and maintain accurate records in company databases.
   Conduct research and compile data for reports and presentations.
   
5. Team Collaboration:Act as a point of contact between departments, clients, and external partners.
   Assist in onboarding new employees by preparing necessary documentation and resources.
   

Qualifications:

• Education: High school diploma or equivalent (Bachelor’s degree preferred).
• Experience: Minimum 2 years of experience in an administrative or office support role.
• Skills:Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  Excellent verbal and written communication skills.
  Strong organizational and multitasking abilities.
  Attention to detail and problem-solving skills.
  

Personal Attributes:

• A proactive and adaptable mindset.
• Professional demeanor and ability to handle confidential information.
• Ability to work independently and collaboratively within a team.

About the role

To support senior management in executing administrative duties and co-ordinating with various departments to ensure smooth running of the organisation.

Roles & Responsibilities

• General data entry, filing and administrative duties
• Generate and prepare reports, and quotations
• Process purchase orders and sales invoices.
• Prepare monthly payroll, claims, etc
• Handle employees’ work pass, CPF, levy, etc.
• Make enquires, ordering of materials required and liaise with suppliers
• Track inventory
• Handle simple enquires from phone calls and emails
• Support in other administrative matters (such as printing namecards, issuing company mobile, updating admin databases, etc)
• Schedule and co-ordination of appointments between team and customers
• Ensure timely calculation and compilation of workers’ timesheet
• Assist in management and coordination on interns schedule/reporting and record
• Manage and arrange travel arrangement
• Ad-hoc duties as assigned

Venley Tyre Singapore is a fast-growing SME with global ambitions. Started in 2020, we have grown exponentially year on year by capturing the Singapore industrial tyre market with a strong product and brand, while expanding into regional markets. We are now setting our sights on global distribution, and we are looking for suitable team members.

Job description for Admin Assistant

A) Admin/Accounts:

a. Primary role to generate daily invoices for local customers

b. Secondary role to prepare export documentation for overseas customers

c. Issue invoices to customers and follow up accordingly

d. Update and summarise customers’ account receivables

e. Proper filing of documents

B) Stock control:

a. Keep track of stock movements weekly

b. Ensure stock control is accurate and well managed

c. Liaise closely with factory on order placements and delivery

C) General Admin:

a. Maintain customer database

b. Manage miscellaneous admin matters

Requirements:

• Minimum GCE “O” or “N” level
• Possess proficiency in Microsoft office (word, excel and powerpoint)
• Previous experience in administrative role is preferred
• Positive attitude and able to work independently
• Being well organised and able to multi-task
• Willing to work in an industrial setting (workshop) in Tuas South
• Able to communicate effectively with suppliers in China

* Only shortlisted candidates will be notified

Job Description

• Provide general office admin support
• Full-cycle recruitment and on-boarding for new joiners.
• Administer work pass application, renewal and cancellation.
• Conduct new joiners' orientation and ensure smooth on-boarding for all new joiners.
• Handle internship recruitment.
• Sourcing, evaluation and purchasing of materials
• Provide admin support on daily sales operations
• Respond to customer enquiries as required..
• Assist in Accounts Payable / Accounts receivable filing, processing and payment.
• Support daily Accounts & Costing, conduct on-going operations & payroll.
• Perform accurate data entry and ensure proper filing documents.
• Perform any other assigned projects duties.

Job Description & Requirements

Responsibilities:

- Provide administrative support to ensure efficient office operations.

- Assist in managing office projects, including coordinating with contractors, vendors, and suppliers.

- Assist in organizing company events and social activities.

- Coordinate and arrange accommodation, transportation, and visiting tours for company guests.

- Support HR functions, including maintaining employee records and assisting in the onboarding process.

- Handle any ad-hoc tasks assigned by the supervisor.

Requirements:

- Diploma or above in a relevant field.

- Fluent in English

- Minimum 2 years of experience in office administration.

- Proficient in MS Office Suite (Word, Excel, PowerPoint) and other relevant software.

- Ability to work independently and collaboratively in a fast-paced environment.

- Proactive and resourceful problem-solving skills.

- Flexible and adaptable to handle changing priorities and deadlines.

Company Description

Cogent Holdings Pte Ltd is a subsidiary of Cosco Shipping International (Singapore) Co., Ltd and has a wide range of clientele ranging from local SMEs to multinational companies. Cogent owns one of Singapore's largest one-stop integrated logistics hub, Cogent 1.Logistics Hub. It offers warehousing, freight forwarding, container and ISO tank depot, automotive logistics, and transportation services in Singapore. It also operates warehousing and container depot businesses in Malaysia.

Role Description

This is a full-time on-site role for an Admin Assistant at Cogent Eastern Precision Pte Ltd. The Admin Assistant will be responsible for day-to-day tasks related to the container depot operations, including accepting and processing container transactions, coordinating with customers and truck drivers, and ensuring accurate documentation.

1. Process documentation for container movement in the depot.

2. Attend to hauliers and process in-bound and out-bound container details in the system.

3. Collate daily storage, repair, and movement reports as well as any other ad-hoc requests required by the shipping/leasing line

4. Collect payment from hauliers and tally with reports.

Requirements:

1. Minimum GCE 'N' level

2. Minimum 1 year of working experience

3. Computer knowledge in Microsoft Office

4. Able to perform overtime when necessary

5. Willing to work alternate Saturday

Others:

1. Monday - Friday 8.30am - 5.45pm, Alternate Saturday 8.30am – 2pm

2. Subsidized meal daily

3. Medical, dental & insurance benefits

4. 2 way-Transport provided at Jurong East

5. Paid Over Time

Job Responsibilities

• Provide administrative support to the department
• Keep proper documentation & filing system
• Process billing
• General administrative duties
• Minutes recorder

Job Requirements

• Min secondary education
• Able to work independently
• Knowledge of Microsoft Words and Excel application

Other Information

• 5 days’ work week

Be a part of our diverse family at Hai Leck, embracing each other as you discover your unique career potential and find your perfect fit with us. We are committed to unlocking your potential and guiding you to success. Our employees are valued down to their skills, and we are committed to training them and expanding their knowledge.

We would be pleased to welcome you at our family in Hai Leck if you are a suitable member.

Email us at [email protected] now!

Job Description

• Chauffeuring the Director on his daily schedule.
• Drive guest and authorized personnel to specified locations in a safe and timely manner.
• Run business-related and personal errands for the Director
• Flexibly adjust work schedules and travel routes based on the director's needs.
• Ensure and upkeep cleanliness, maintenance and washing of the cars.
• Accompany business dinner after office hours, if required
• Assist in office administrative tasks when needed
• Any other ad-hoc duties assigned

Requirement

• Candidate must have at least a Polytechnic qualification or above
• Familiar with Singapore Roads.
• Record-free Singapore Class 3 driving license.
• Able to work overtime on weekends and public holiday.
• Good interpersonal skills and attitude, reliable and responsible
• Minimum 2 years of experience as a personal or professional driver.
• Bilingual in English and Mandarin to liaise with Chinese clients.

Roles & Responsibilities:

• Provide administrative support in the areas of documentation, data entry, filing, reports for operations
• Liaise with customers for invoicing, payment, and delivery schedule
• Arrange delivery and collection schedules for drivers
• Other administrative works as assigned

Working hours:

• 5.5 days per week
• Monday - Friday; 9am - 6pm
• Saturday 9am - 3pm
• 1-hour lunch break per working day

Requirements:

• Able to speak English and Chinese
• Able to use a computer and Microsoft Words/Excel
• Responsible & hardworking
• 1-2 years of admin support experience
• Good customer service skills

Responsibilities:

• Assist with daily administrative tasks on-site
• Maintain accurate records and documentation
• Liaise with project teams and clients as needed
• Ensure compliance with company policies and procedures

Requirements:

• Previous experience in an administrative role is preferred
• Strong organizational and communication skills
• Proficiency in MS Office
• Transport provided from the nearest MRT station
• Opportunity to work in a supportive and collaborative environment

Our Background:

We are a local-grown organisation with 40 years of experience in the environmental services sector. With our growing fleet and team, we provide essential waste management and cleaning services to our Singapore clients.

We are expanding and are looking for a part-time Administrative Assistant to join our family.

Job Description:

• To assist in office general administrative duties assigned

Requirement:

• Attention to details
• Team Player
• PC/Computer literate

Other Information:

• 5 days work week
• Flexible working hours (can be discussed)

We hope to hear from you!

Roles & Responsibilities

• Accounting knowledge (AR, AP, GST Filing, CPF Submission and Payroll)
• Maintain proper accounting records
• Data entry for all financial transactions
• Handle full set of accounts
• Carry out work pemit applications, renewals and cancellation of foreign workers
• Follow up with purchase or cancellation of workers' bond guarantees
• Any other ad-hoc duties as assigned

Requirements

• Preferbly 1 to 2 years relevant working experience
• Minimum certificate in Accounting or equivalent academic qualification
• Proficient in Xero Software, Microsoft Office, word & powerpoints
• 5 days work in office

Job Description

• Matching of invoice supporting documents
• Data entries for AP invoices
• Payment Voucher and Cheque preparations to suppliers & staff reimbursement
• Filling and scanning of account documents
• Administrate and manage office administrative work
• Ad-hoc duties assigned by supervisors

Requirements

• Able to work independently and with minimum supervision
• Able to work in a fast-paced environment

Contract Duration:

• 1 Mar 2025 to 28 Feb 2026 (Base Year) + 1 Year optional renewal by school.

Deployment:

• Mon to Thurs: 7.00 am to 4.00 pm
• Fri: 7.00 am to 3.30 pm
• Service not required on Sat, Sun, and Gazatted PH's

Scope of Works:

1. Perform as Admin Assistant located at the School’s General Office to attend to all general queries, eg. public queries and attending to the needs of pupils, to ensure all queries are corresponded to the public/student in a timely manner, receive deliveries.
2. Assist the General Office in other secondary duties such as updating daily student attendance, collect, enter, record and maintain data and information into the school’s IT systems, spreadsheets and/or other forms of records, manage correspondence, including typing of documents, filing and faxing.
3. Perform any other administrative duties assigned by the School Leaders or Admin Manager.

Administrative Duties:

• Manage the director's calendar, including scheduling appointments and coordinating meetings.
• Provide comprehensive administrative and secretarial support, including preparing and editing correspondence, reports, and presentations.
• Develop and maintain efficient office systems, including document management and filing.
• Arrange travel and accommodations for the director and other team members as needed.
• Organize and securely store correspondence, documents, and computer-based information.
• Proactively handle and follow up on assigned tasks to ensure timely and accurate completion.
• Handle confidential information with professionalism and discretion.
• Adapt to a fast-paced work environment and manage multiple tasks effectively.

Business Development Duties:

• Conduct market research and analyse data to identify market trends, conditions, and opportunities for business growth.
• Work closely with management to develop and implement business development strategies.
• Engage in marketing and business development activities, including maintaining relationships with existing clients and securing new business opportunities.
• Assist with project management, ensuring successful execution and alignment with business goals.

Requirements:

• Diploma/Degree or Certificate in Private Secretarial Studies or a related field.
• Minimum of 2 years of relevant experience in an administrative or personal assistant role.
• Highly efficient, self-motivated, and able to take initiative.
• Excellent verbal and written English communication skills.
• Strong organizational and interpersonal skills.
• Resourceful and result-oriented with the ability to handle multiple tasks.
• Flexible and adaptable, with the ability to work independently or as part of a team.
• Skilled in relationship building, able to liaise effectively with all levels of management and staff.

Underwater Shipcare (Pte) Ltd is an independent Singapore based company specializing in providing underwater ship maintenance and repair to the shipping industry in Singapore for the past 35 years.

We are looking for a Report Coordinator cum Admin Assistant to perform the following job scope :-

• Job completion report preparation
• Taking dictation as and when required
• To perform company's general administrative duties
• Maintaining proper records of documents and correspondences
• Any other duties as assigned by Management
• SINGAPOREANS only
• Minimum 'O' level certificate
• Excellent command of written and spoken English
• Pleasant personality
• Team player
• PC literate
• Able to work with minimum Supervision
• Must be able to work in a fast paced environment
• 5-day work week (8.00 a.m. to 5.00 p.m. Monday to Friday)
• Those residing in Jurong preferred
• Transport at Jurong Point pick up point
• Able to start work immediately

Job description

• Collection / delivery of cars to customers
• Handle customers’ enquiries professionally
• Clean and groom cars efficiently
• Handle customers’ feedback and keep supervisor informed accordingly
• Manage all aspects of aftersales services, including maintenance, repairs, and customer support which includes complaints and feedback.
• Oversee the vehicle repair process, ensuring timely, cost-effective and high-quality repairs.
• Performing ad-hoc administrative duties.
• Valid Class 3 license with a minimum of 3 years of driving experience.
• Able to commit to 5.5 days workweek (Saturday) 9am to 6pm (mon to sat) (9.30am to 2pm Sat )
• Good & safe driving record

Responsibilities:

· To provide sales administrative support to the Sales Team.

· Assist in the preparation of delivery order, purchasing order and invoicing

· Handle phone and email enquiries, ensuring timely responses

· Maintain good filing, photocopying, scanning documents & proper records of documents and correspondences.

· Prepare schedule plan and arrange delivery

· Provide administrative support and undertake additional tasks as needed

Requirements:

• Good coordination and communication skills
• Basic knowledge of Microsoft Excel and Word
• Good team player and self-motivated
• Administrative experience in the sales department is a plus

Roles & Responsibilities

Job Description

Provide accounting and clerical support to the accounting department

Type accurately, prepare and maintain accounting documents and records

Prepare Tax Invoices, cheques, bank deposits, general ledger postings and statements

Reconcile accounts in a timely manner

Daily enter / key data of financial transactions in database

Provide assistance and support to company personnel

Track and restore accounting or documentation problems and discrepancies

Prepare documentations (eg. billings/invoices, SOA & etc)

Liaising with clients and vendors when required

Ad-hoc duties assign by superior

Requirements

Knowledge of basic book-keeping procedures

Good math skills and the ability to spot numerial errors

Hands-on experience with MS Excel and accounting software

Ability to handle sensitive, confidential information

Perform daily accounting tasks and able to help department run smoothly

Relevant experiences will be added advantage

Able to work independently

Meticulous and well-organized

Has good communication and interpersonal skills

Interested candidates may send in their resume to: [email protected]

Responsibilities:

• Assist in the recruitment process by posting job openings, reviewing resumes, scheduling interviews
• Application of trainings with various centre
• Manage work passes application, renewal and cancellation
• Manage leave management system
• Support HR operation as and when required

Requirements

• N Level with min. 2-3 years’ experience in HR
• Detail oriented and meticulous
• Able to work independently with minimum supervision
• Work location in Tuas
• Transport provided at Boon Lay MRT
• 5 days work week
• Strictly for Singapore/ PR
• Able start work immediately

Ensure administrative function is conducted in accordance with company policies systems and procedures.

The role of Admin Assistant involves a great deal of multitasking. You will work with reams, oversee the operations within company, manage groups, coordinate with management and engaging in planning according to the needs of company.

Major Duties and Responsibilities

• Produce and maintain up to date records of materials purchases and deliveries to enable accurate end of month turnover figures to be produced.
• Oversee all administrative tasks in the office.
• Maintaining a clean and enjoyable working environment.
• Establish and maintain appropriate filling and information flow systems.
• Sorting and distributing incoming and outgoing post.
• Answer, screen and transfer incoming calls and perform reception duties.
• Maintain electronic and hard copy filling system.
• Resolve administrative problems and inquiries.
• Prepare and modify documents including correspondence, reports, and emails.

Required Skills and Competencies

• Good computer skills in spreadsheets and word processing.
• Good organization and strong interpersonal skills.
• Strong speaking skills.
• Excellent leadership abilities.
• Analytical, decision-making and management skills.
• Flexible, resourceful and able to perform despite tight schedules.
• A high-level individual who is independent, proactive, with good attitude and mindset.
• Must take initiative to complete task assigned.
• Has a strong stakeholder focus and service-oriented attitude.

Contract Period:

• 17 Jan 2025 to 16 Jan 2026

Deployment:

• Mon to Fri: 7.30 am to 12.30 PM
• Service not required on Sat, Sun and PH's

Scope of Works:

1. Typing / printing
2. Data entry work
3. Reception duties
4. Answering telephone calls from teachers, parents and members of the public
5. Data collation of surveys
6. Preparation of refreshements for school event
7. Sorting and delivery for items delivered to the school
8. Attend to students who are unwell / injuried in the sick bay.
9. Assist school staff with binding and lamination works
10. Maintain the school’s stores for office supplies and stationeries
11. Assists the payment officer to check documents and to collatesupporting documents from staff.
12. Other ad-hoc duties

Requirement:

• GCE O Level
• Proficient in MS Office
• First Aid Trained