Total 6,801 assistant manager job vacancies in Administrative / Clerical category in Singapore

Responsibilities

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
• CANDIDATE SHOULD POSSES THE BELOW QUALITIES AND ABILITY
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Key Responsibilities:

Customer Service:

● Greet customers with a friendly and approachable demeanor.

● Assist customers in finding products, providing information, and offering recommendations.

● Address customer inquiries, concerns, and complaints in a professional and timely manner.

● Prompt-following up with potential customers from online leads, via various communication channels

Sales:

● Actively engage with customers to understand their preferences and needs.

● Utilize product knowledge to recommend, cross-sell and upsell products and complementary products to enhance the customer's shopping experience.

● Meet or exceed sales targets and contribute to the overall revenue goals of the store.

Product Knowledge:

● Stay informed about product features, specifications, and benefits.

● Stay updated on promotions, discounts, and sales events to effectively communicate them to customers.

Merchandising:

● Ensure products are properly displayed and stocked on shelves.

● Maintain a clean and organized sales floor to enhance the shopping experience.

Team Collaboration:

● Work collaboratively with team members to achieve store goals.

● Communicate effectively with colleagues and management to address issues and share insights.

● Collect customer feedback to pinpoint areas for improvement in products and sales processes, providing valuable insights to sales leaders for future enhancements.

Remunerations:

● Basic up to $2,500 + High Commission (Averagely $4.000-5,000)

Benefits:

● Competitive salary

● High commission

● High quality and hot selling products so it's easy to sell

● Great marketing, branding, celeb-endorsed products

● Great company welfare

● Job stability and many opportunities

Requirements:

● Proven experience in achieving high sales track record

● KPI Driven and hungry for growth

● Resilient and Adapt well to fast changing environments

● Great listening and communication skills

● Tech Savvy-comfortable working with platforms such as Cloud (Google Drive), online advertisements, Whatsapp, email etc.

● Willing to work on Public Holidays and Weekends

Hey Rocket Pte. Ltd. (EA 21C0816)

Zhen Cheng (R22107904)

+65 8044 8840

Our client is a global MNC in the manufacturing industry. Due to business needs, they are currently recruiting an Administrative Assistant to support their team. They are located in the Central area, easily accessible.

Location: Macpherson

Responsibilities:

• Collaborate with senior team members in identifying and mitigating risks.
• Establish new customer accounts for incoming clients.
• Compile and maintain weekly/monthly sales reports for management review.
• Ensure timely responses to RFQs and sales proposals, maintaining client satisfaction.
• Duties may be modified or assigned at any time to meet the needs of the business.

Requirements

• Minimum 'O' level and above
• Proficient in Microsoft Office, especially Excel and Word.

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email [email protected] an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Recruitpedia Pte. Ltd.

EA License No. 19C9682

EA Reg. No. R23115655 (Michelle Yeo Swee Xiang)

• Bookkeeping of AP and AR in the accounting system.
• Prepare GST report submission and bank reconciliation.
• Liaise with external accountants, clients, and internal staff.
• Responsible for month-end closing.
• Preparation of monthly financial reports, including assurance of accurate and timely results.
• Work closely with operations and related entities in operational and accounting matters.
• Facilitate the preparation of delivery orders and invoices and coordinate delivery schedules.
• Oversee inventory management.
• Performing ad-hoc assignments as given.

Requirements

• Minimum Diploma in Finance/Accounting or relevant Professional Accounting Qualification.
• At least 2 years of relevant experience in this role.
• Able to work independently while maintaining a strong team spirit.
• Possess initiative and ability to organize and prioritize work.
• Able to work under pressure and meet deadlines.
• Knowledge of Autocount will be advantageous
• Able to start work in March 2024.

• Organize and schedule appointments and meetings
• Develop and maintain a filing system
• Order office supplies
• Research and creates presentations
• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
• Write letters and emails on behalf of other office staff
• Handle sensitive information in a confidential manner
• Knowledge of office management systems and procedures
• Administrative Writing Skills
• Proficiency in Microsoft Office
• Microsoft Office Skills

Our client is an US MNC, one of the largest players in the life-science sector. Due to business needs, they are now recruiting for Lab Admin Assistant to be part of their team for ongoing transformation projects.

This is a 1 Year contract (Convertible) role. They are located in Buona Vista – Walking distance from the MRT station.

5 days work week - Monday to Friday (8.30 am to 5.30pm)

Training will be provided for Entry Level (structured training programs)

Duties

• Address and resolve regulatory matters with stakeholders such as artwork copy experts and artwork planners
• Contribute towards organizational and quality excellence; enhance efficiency of work processes, identify and resolve quality incidents
• Execute category specific processes with excellence to ensure artworks are regulatory compliant; on-time, correct inputs and approvals of artworks and resolution of issues 

Requirements

• Possess minimally a Nitec/Diploma in Chemistry / Lifescience / Biotech / Pharmacy / Food Tech related fields
• No experience needed - Training Provided (structured training programs)

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Attention to: Alethea

EA License No: 19C9682
Reg No: R21101676
Ng Zhi Qing Alethea

Are you ready to drive your career forward in the driving world of transportation? Our company is in search of an Administrative Assistant to join our team and play an important role in our ongoing success.

5 days’ work week
8:30AM to 5:30PM
Work Location: 8 Gul Circle
Company Transport Provided (From Joo Koon MRT)

Your responsibilities will include but not limited to:

• Answering calls, responding to emails and managing correspondence
• Drivers' salary computation
• Consolidating and meticulously recording delivery orders and related documents
• Inputting data into the system for invoicing and liaison with the finance department
• Coordinating payment transactions to clients to ensure timely payment
• Compiling and preparing reports for the Department Manager
• Data recording of drivers’ daily trip details, trailer usage and diesel consumption data for team reports
• Maintain weekly report updates
• Schedule and coordinate appointments, meetings and arrangements for department members
• Assisting in the preparation and organization of departmental documents and reports
• Maintain accurate records and databases including filing and data entry

To succeed in this role, you should possess the following qualifications and skills:

• Minimum a full GCE “O”/”N” level certificate
• Minimum 2 years of relevant working experience preferably in the transportation or logistics industry
• Proficiency in data entry and in Microsoft Office applications
• Excellent communication and interpersonal skills
• Meticulous attention to detail and ability to multitask
• Capability to work both independently and collaboratively in a fast-paced environment

If you are a dedicated individual with a positive attitude and ready to begin an exciting journey with a forward-thinking company and make a real impact in the transportation sector, we would love to hear from you!

Let's drive excellence together!

To apply, click the "Apply" button or alternatively, send your updated resume via whatsapp to +65 9878 7617 and state the job position you are applying for.

Note: ONLY shortlisted candidates will be contacted for further selection processes.

Responsibilities:

• Provide full spectrum of secretarial support to Director
• Conduct market research and organizational activities on behalf of Director
• Assist in business oriented matters
• Perform vendor negotiation activities for business needs
• In charge of all private and confidential materials of the organization and Director
• Schedule internal/external conference meetings and company events
• Manage virtual platforms and social media account
• Attend to personal matters for Director and family
• Any other ad-hoc tasks assigned

Requirements:

• Diploma / Degree in any discipline
• No experience Needed (Training Provded)
• Able to work in fast-paced environment
• Comfortable with multi-tasking
• Maintains confidentiality and possess sense of urgency
• Highly organised, detail-oriented and responsible

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Job Description

• Providing comprehensive administrative support to the team.
• Monitoring tax compliance workstream for the group of companies to ensure timely compliance.
• Monitoring and updating status of the correspondences with external stakeholders.
• Advising stakeholders on the timelines to response.
• Organizing and maintaining tax documents.
• Other administrative support as required.

Job Requirements

• Diploma/degree in Business Administration or any related discipline.
• Minimum 5 years of relevant working experience.
• Demonstrate strong interpersonal and communication skills.
• Independent worker who is able to work well with minimal supervision.

Find Out Even More At: https://tinyurl.com/mindflex-full-time-position

Office Location: 28 Sin Ming Lane, Midview City (Bright Hill/Marymount/Bishan MRT)

Quick Apply: You may send your Resume/CV to [email protected] or apply via MyCareersFuture.

Details:

• Assist in shortlisting and recommending suitable tutor profiles to parents
• Coordinate & arrange 1st tuition lesson between client and tutors
• Assist with day-to-day Admin and Operations of company
• 4 Weekdays, 1 Weekend OR 3 Weekdays, 2 Weekends, 9.00AM to 6.30PM
• Able to commit for minimum 1 year
• $2,300 - $3,000/Month & Monthly Bonuses ($200 - $700/Month)
• Clear Salary Progression & Annual Salary Review (Min 10%)
• Casual attire, company culture is fun and relaxed
• Strictly no Overtime, no Bring Work Home
• Office with Modern & Fun Entertainment Facilities

Job Description

• Industry/ Organization Type: Manufacturing
• Position Title: Admin cum Account Assistant
• Working Location: Bedok
• Working Hours: 5 days (Mon – Fri, 8.30 am – 6.00 pm)
• Salary Package: Basic up to $2,700 + Performance Bonus
• Duration: Permanent Role

Key Responsibilities

• Assist executive team with documentation, preparing delivery orders, invoices and coordinating with store team on timely deliveries
• Prepare sales quotation and follow up
• Accurately process customer transactions, main sales database and filling of documentation
• Schedule workers for jobs daily
• Coordinate shipments, monitor schedules to ensure timely deliveries
• Ad-hoc duties assigned by superior

APPLY NOW!!!

• Diploma/Degree in related field is preferred
• Proficiency in MS Office (Excel, Word)
• Familiar with office procedures and accounting principles
• Candidates without experience are welcome to apply; training is provided

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job(at)anradus.com.sg. Kindly indicate #65760 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

Job Description

• Industry/ Organization Type: Construction / Scaffolding
• Position Title: Admin Assistant / Clerk
• Working Location: Sembawang
• Working Hours: 6 days, Mon – Saturday (9 am – 6 pm)
• Salary Package: Salary $2,100 (Basic + OT) + Variable bonus
• Duration: Permanent

Key Responsibilities

• Perform data entry tasks accurately and efficiently.
• Provide excellent customer service to clients and respond to inquiries promptly.
• Assist in bookkeeping activities and inventory management.
• Assist in day-to-day administrative tasks.
• Any other task as assigned by the Superior.

APPLY NOW!!!

• Diploma in Business/Accounting or related field.
• Preferably with accounting experience.
• Proficiency in Microsoft Office applications.
• Strong attention to detail and accuracy.
• Candidates with no experience are welcome to apply.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job(at)anradus.com.sg. Please indicate #65195 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

Job Description

• Industry/ Organization Type: Fire Protection Services
• Position Title: Admin Assistant
• Working Location: Aljunied
• Working Hours: 5.25 days (Mon – Fri, 8.30 am – 5.30 pm; Alternate Sat, 8.30 am – 12.30 pm)
• Salary Package: Up to $2,500 + AWS + Variable Bonus
• Duration: Permanent

Key Responsibilities

• Assist in preparing and sending quotations.
• Manage phone calls and correspondence (e-mail, filing, mailing out invoices etc.)
• Submit Weekly/Monthly report.
• Tracking quotation status and follow-up on payment
• Ad hoc duties will be assigned if applicable.

APPLY NOW!!!

• At least GCE “O” Level.
• Proficient in Microsoft Office (Excel and Word).
• Inexperienced candidates are welcome to apply as training will be provided.

Please apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job(at)anradus.com.sg. Please indicate #66056 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Adelin Chong | EA Reg No.: R1875641

Job Description

• Industry/ Organization Type: Manufacturing/Industrial Machinery
• Position Title: Admin & HR Assistant (Part-Time)
• Working Location: Tuas
• Working Hours: 3 days (8 am – 5:30 pm/6pm)
• Salary Package: $1,400
• Duration: Part-Time

Key Responsibilities

• Perform general administrative duties including but not limited to answering phones, data entry, filing, and managing correspondence.
• Assist and support HR-related tasks & general HR activity.
• Collaborate with various departments to support company operations and contribute to team efforts.

APPLY NOW!!!

• GCE ‘O’ levels and above.
• Minimum 1 year of HR & Admin experience preferred.
• Proficient in Microsoft Word and Excel.

Please apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job(at)anradus.com.sg. Please indicate #66061 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

Job Description & Requirements

Condominium located at Choa Chu Kang area has 1 position for Admin Assistant. You will be deployed on site, and assist with the daily operations of the estate. The working hours are 9:00am-5:30pm on weekdays, and 9:00am to 1:00pm on alternate Saturdays. There will be a team of 3 staff on-site, who will rotate to operate the office on Saturdays.

Responsibilities and Essential Functions:

Management, Administration & Secretarial

• Assist the Condominium Manager on all matters relating to the administration of the condominium particularly on The Building Maintenance and Strata Management Act, all statutory regulations, and House Rules.

• Issue circulars and notices to subsidiary proprietors or residents, to comply with or remedy a breach of any by-laws and regulations and of those by-laws and regulations of the relevant authorities, as directed by the Management Corporation.

• Arrange all Council Meetings and record and circulate minutes of the meetings, whenever required. Frequency of such meetings shall be determined by the Management Corporation

• Maintain the list of authorized vehicles for overnight parking, access card registry, gate remote controls issued. Maintain the database of residents’ information and the Strata Roll.

• Ensure that documents, records and architectural, structural and M&E drawings are properly kept and maintained.

• Record and file the list of service contractors, and remind the Condominium Manager for contract renewal or changing of contractors.

Accounting And Finance
• Assist in general office duties, compile the letters and invoices for GEM HQ to collect.

• Update the Dropbox “collection” spreadsheet to GEM HQ on a weekly basis.

• Ensure that the office petty cash is fully accounted for.

Operation and Maintenance

• Receive in-coming phone calls or attend to residents at the work place.
• Assist in general office duties, including preparing the as-built drawings for respective service providers to study and carry out works. If the keys to the equipment and facilities are inside the Office, ensure the service providers return the keys at the end of each work day.

• Assist the Condominium Technician for safety if he is working at height.

Requirements:
- "N" Levels, "O" Levels, Diploma in Building Management / Facilities Management / Engineering / Accounting, or relevant certificates through work experience.
- A team player with good interpersonal skills.
- Meticulous, with attention to details.
- Knowledge of the Building Maintenance and Strata Management Act is an advantage.
- Good service attitude, and able to handle complaints. Passion for estate management work, and helping to solve problems for other people.
- When necessary, willing to work beyond normal hours and on weekends or public holidays. Off-in-lieu will be provided.
- Proficient in Microsoft Office, especially Word and Excel.
- Familiar with mobile Apps and facility booking portals, communicate well in email and Whatsapp.
- Singapore Citizen or PR.
- If you are a fresh school leaver, you must be independent, resourceful, and a fast learner.
- Singapore Citizen or PR.
You may email your resume to: [email protected]
Please include the following in your resume:
- Availability and related work experiences
- Reasons for leaving past and present employment
- Current/last drawn salaries, and expected salary
- Contact details
*Only shortlisted candidates will be contacted for interview with the Council. You must state your expected salary for the Council to review.

• Data entry
• Assist with account opening administrative work
• Open, staple, sort and scan forms in mailroom
• Administrative support for daily operations.

Requirements

• No experience required as training will be provided
• Able to commence work within short notice

[Joy Yeow Zhi Qian]

[Personnel EA Registration Number: R2096261]

Recruit Express Pte Ltd EA Licence No: 99C4599

Working Day: Mon to Fri

Working Hours: 9am-6pm

Salary: $2500 -$2800

Address: One Commonwealth, Singapore 149544

Job scope:

• Process customer order
• Place order with supplier
• Stock in/ stock out of goods for deliveries
• Liaise with freight forwarder to arrange import/ export shipment
• Co-ordinate with sales support team on after-sale service activities
• Involves in physical sorting, picking and packing of goods into cartons for shipping.

Requirements:

• Minimum Diploma in Biotechnology, Business Administration or Accounting
• With 1-2 years of administrative support experience

Low Jia Yi R22104302

The Supreme HR Advisory Pte Ltd 14C7279

Job Responsibilities

• Compile and verify staff attendance records
• Document and transcribe minutes for both administrative and operations monthly meetings.
• Manage various Human Resource tasks, including onboarding new staff, handling staff departures, maintaining employee records, and overseeing the activation and deactivation of staff access cards.
• Coordinate facility bookings and permits.
• Source, invite bids, and award contracts for approved administrative needs, such as insurance, office supplies, copier toner, paper, and staff uniforms.
• Prepare Saturday work schedules for the administrative and call center teams, as well as plan coverage for staff absences and leaves.
• Organize and maintain records for new and renewed tenancy agreements, collaborating with tenants, landlords, and Purchase Orders to address any missing documents.
• Provide assistance with sustainability projects.
• Collect and submit staff claims related to transportation, overtime, and wellness benefits.
• Manage the coordination of various certification documentation for both internal and external audits.
• Oversee daily reporting for permits and quarterly reporting for administrative contracts set to expire, particularly concerning Housing and Development Board (HDB) agreements.
• Provide support for feedback and Computerized Facilities Management System (CFMS) and deliver presentations to the General Manager and Heads of Departments on administrative matters.

Job Requirement

• Candidate should possess a diploma or degree in related studies
• Possess a minimum of 5 years of admin managerial experience
• Collaborates well within a team and pays great attention to detail
• Proactively takes the lead in implementing new initiatives

How to apply:

By submitting any application or resume to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration.

We regret only shortlisted candidates will be notified.

Registration No.: R21103560

EA License No.: 20C0426 (Elitez & Associates)

Using discretion and judgment, provides consistent, high-level administrative support to assigned members of the Investment Department in a value-added manner. Ability to perform administrative responsibilities with minimal supervision.
Principal Responsibilities:

• Partners with assigned investment professional to perform a variety of specialized duties, which may be complex in nature. Understands their business needs; works proactively to meet those needs while following department procedures and guidelines.
• Comprehends the companies and industries being followed by assigned investment personnel and independently works to streamline and minimize administrative burden on the investment professional.
• Understands and masters all department systems, databases and research tools to ensure smooth and efficient department operations.
• Gathers research/data for presentation material, organizes travel for company visits, conferences and marketing trips and processes expense requests in a timely manner.
• Collaborates with the senior office associate to assist with administrative procedures and performs a variety of specialized duties which can be confidential in nature and require knowledge or understanding of department operations.
• Ensures external and internal communication, documents and materials are accurate and error free.
• Consistently looks for ways to improve various department processes and procedures to ensure efficiency.
• Performs additional responsibilities as requested.

Qualifications:

• Bachelor’s Degree in any discipline
• Minimum five years administrative experience, preferable in the Financial Services Industry but not limited.
• Corporate Access (Planning and arranging Conference /Bespoke trips) would be good to have.
• Meticulous, an enthusiastic problem-solver, exercises good time-management with excellent calendar management skills.
• Excellent interpersonal, communication and analytical skills.
• Able to multi-task and is flexible to change priorities as needed to attend to more urgent and important tasks.
• An initiator who can work independently at the same time collaborates well with the team.
• Advanced computer skills including Microsoft Outlook and Word, Excel, Power Point, & Access (SharePoint).
• Experience with travel (Flights, hotels, train, and rental car, etc.) and expense management (Concur system), video conferencing equipment (Zoom, TEAMS, Webinar, etc).

Interested candidates may send in their resume and cover letter directly to [email protected] (R1434374), stating the position as the subject title in the email.

Jireli Gem Mejia Cabria | EA License No. 02C3423 | Personnel Registration No. R1434374

Please note that your response to this advertisement and communications with us pursuant to this advertisement will constitute informed consent to the collection, use and/or disclosure of personal data by ManpowerGroup Singapore for the purpose of carrying out its business, in compliance with the relevant provisions of the Personal Data Protection Act 2012. To learn more about ManpowerGroup's Global Privacy Policy, please visit https://www.manpower.com.sg/privacy-policy

Admin Manager

Office: Ang Mo Kio

Working days: 5.5 days (Alternate Saturday half day)

Basic: $3800 to $4500 (depends on experience)

Requirements:

• Min Diploma in related studies
• Min 3 - 5 years of admin managerial experience

Roles & Responsibilities

• You will oversee and lead a team of Admin Personnel in providing administrative support as well as customer service to the team and the residents.
• Reporting to Senior Admin Manager
• To collate/check on Staff Attendance Report and pass to GM for vetting on 7th of every month.
• Record / write minutes for Admin and Operations Monthly meeting.
• Human Resource - New Staff onboarding / resigned staff outgoing / Employee records / activate & deactivate staff access card.
• Facilities Booking/ Permits
• Sourcing, inviting and awarding Quotations for approved Admin contracts. Example - Insurance, Stationeries, Copier Toner, Paper and staf uniform
• Prepare Saturday Roasters for Admin and Call Centre team / Plan cover for staff absence and staff who are on leave
• Collation of new and renewal TOL. Liaise with Tenant and landlord and PO for missing documents
• Assist in sustainability projects
• Collating and submitting staff claims for transport, overtime and wellness benefits
• Co-ordination of various certification documentation for internal and external audits
• Summon offence notice on BES (By law carpark obstruction) till closure
• Booking of Badminton court.
• Cover PA during her absense for writing minutes, preparing GM documents
• Overseeing daily reporting for permits/quarterly reporting on admin contracts ending to HDB
• Feedback system / CFMS system support
• Presentation at GM and HOD for admin related matters

If Interest please kindly click on the Apply button

Ong Choon Kiat (James) | Reg No: R22104989

The Supreme HR Advisory Pte Ltd | EA No: 14C7279

Our client is from Medical industry. They are now recruiting an Admin to be part of their Warehouse team for ongoing transformation projects. They are located in the West

Roles and Responsibilities:

• Manage daily office operations to ensure efficiency and organization.
• Supervise external cleaning services, ensuring compliance with cleanliness standards.
• Handle calls, emails, and correspondence, redirecting them appropriately.
• Maintain and order office supplies as needed.
• Assist in basic bookkeeping tasks, including data entry for supplier invoices.
• Manage physical and electronic records, ensuring proper categorization.
• Administer filing systems for easy document retrieval.
• Input, update, and manage data using accounting software and relevant databases.

Requirements:

• O'Level and above
• Entry level is welcome to apply
• Min 1 - 2 years of admin experience in highly preferred

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified

• Email Address: [email protected]
• EA License No: 19C9682
• EA Personnel No: R2198636
• EA Personnel Name: Oh Puey Xin

About our client: Our client is a leading facilities management company.

About the role: This role will be hired on a 2 years contract and renewable

• Reporting to Senior Admin Manager
• Oversee and lead a team of Admin Personnel in providing administrative support as well as customer service to the team and the residents
• To collate/check on Staff Attendance Report and pass to GM for vetting on 7th of every month.
• Record / write minutes for Admin and Operations Monthly meeting.
• Human Resource - New Staff onboarding / resigned staff outgoing / Employee records / activate & deactivate staff access card.
• Facilities Booking/ Permits
• Sourcing, inviting and awcparding Quotations for approved Admin contracts. Example - Insurance, Stationeries, Copier Toner, Paper and staf uniform
• Prepare Saturday Roasters for Admin and Call Centre team / Plan cover for staff absence and staff who are on leave
• Collation of new and renewal TOL. Liaise with Tenant and landlord and PO for missing documents
• Assist in sustainability projects
• Collating and submitting staff claims for transport, overtime and wellness benefits
• Co-ordination of various certification documentation for internal and external audits
• Summon offence notice on BES (By law carpark obstruction) till closure
• Booking of Badminton court.
• Cover PA during her absense for writing minutes, preparing GM documents
• Overseeing daily reporting for permits/quarterly reporting on admin contracts ending to HDB
• Feedback system / CFMS system support
• Presentation at GM and HOD for admin related matters

About you:

• Min Dip in related studies
• Min 3 - 5 years of admin managerial experience
• Independent, analytical and able to perform under pressure and tight timeline
• An effective communicator with strong analytical skills
• A team player who is meticulous to details
• Proactive in driving new initiatives

Others:

• Working Hours: Monday to Friday (8.30am to 5.30pm)
• Work Location : Ang Mo Kio

*Please note that only shortlisted candidates will be contacted.*

Employment Agency: Kingsforce Management Services Pte. Ltd.

Employment Agency Licence No: 94C3545

EA Personnel: Wong Pik Kiun (Kimberly)

EA Personnel Reg. No.: R1984508

Responsibilities

- General Admin duties including Invoicing, POs, DOs, Data entries, filing and clerical duties

- Confirm and process orders - retail, dealers & partners.

- Answer phone calls and enquries

- Co-ordinate with internal departments - logistics, retail, wholesale

- Other Ad-hoc duties when required

JOS Furniture is looking for a Personal Assistant who is able to support meticulously to the Director such as calendar management and providing administrative support.

Job Description:

• Provide secretarial support (manage MD's calendar, update travelers’ calendars etc.)
• Provide administration support (visitors overview, upkeep of office equipment, printing calendars/ diaries etc.)
• Work closely with various team: i.e. Sales Managers, Sales Support department, Project Managers for accommodation and transport arrangements including establish corporate account
• Responsible for the organization of meetings, conferences and team bonding events, including preparation of minutes
• Support in the organization of exhibitions
• Sales support, e.g. data entry, research, presentations and handling orders

Job Requirement:

• Minimum 2 years of experience
• Well versed with Microsoft Word, Excel and PowerPoint
• Fluent in both English and Mandarin is an advantage

Interested applicants please click "Apply Now".

We regret to inform you that only shortlisted candidates will be contacted for further discussion.

SW Seekers Pte Ltd

EA Personnel Name: En Boon Kiat

EA License No: 21C0867

EA Personnel No: R23116378

Job Description:

• Perform data entries, prepare and assist in day-to-day operation.
• Prepare monthly management report.
• Basic account management and daily accounting functions.
• Assist in all work pass application, renewal, cancellation and related matters.
• Maintain employee database and update employee leave and entitlement records.
• Perform other ad-hoc duties assigned.

Requirements:

• With or Without Experience are welcome.
• Min ‘N’/ ‘O’ Levels/ ITE/ Polytechnic.
• Proficient in MS Word and Excel.
• Able to commence work immediately or within short notice.
• Able to work in a team with minimal supervision.
• Able to converse in English and Mandarin.

Job Highlights

• Career Growth Opportunity.