Total 674 Junior Executive personal driver job vacancies in Administrative / Clerical category in Singapore

Job Description

• Chauffeuring the Director on his daily schedule.
• Drive guest and authorized personnel to specified locations in a safe and timely manner.
• Run business-related and personal errands for the Director
• Flexibly adjust work schedules and travel routes based on the director's needs.
• Ensure and upkeep cleanliness, maintenance and washing of the cars.
• Accompany business dinner after office hours, if required
• Assist in office administrative tasks when needed
• Any other ad-hoc duties assigned

Requirement

• Candidate must have at least a Polytechnic qualification or above
• Familiar with Singapore Roads.
• Record-free Singapore Class 3 driving license.
• Able to work overtime on weekends and public holiday.
• Good interpersonal skills and attitude, reliable and responsible
• Minimum 2 years of experience as a personal or professional driver.
• Bilingual in English and Mandarin to liaise with Chinese clients.

Position Overview:The Personal Assistant will provide comprehensive support to the Director and stakeholders by handling various administrative tasks, assisting with basic accounting duties, managing appointments, and overseeing social media accounts. The role requires proficiency in both English and Chinese, as well as the ability to complete simple design tasks using Canva.

Key Responsibilities:

1. Simple Accounting:Manage basic accounts, including tracking expenses, invoicing, and maintaining financial records.
   Assist with preparing reports or summaries of financial data as required.
   Ensure timely processing of payments and receipts.
   
2. Appointment Scheduling:Coordinate and schedule appointments, meetings, and events.
   Ensure the calendar is up-to-date and that all appointments are confirmed.
   Handle any necessary rescheduling or cancellations.
   
3. Design and Content Creation:Create simple designs for marketing materials, presentations, and other documents using Canva.
   Ensure designs align with the company's branding and visual identity.
   Assist in designing social media posts and other visual content.
   
4. Social Media Management:Post content on social media platforms (e.g., Facebook, Instagram, TikTok) in both Chinese and English.
   Monitor social media engagement and respond to inquiries or comments as needed.
   Ensure that posts are aligned with the company's voice and marketing strategy.
   
5. Administrative Support:Perform general office tasks, including filing, data entry, and maintaining organized records.
   Handle correspondence, emails, and phone calls as required.
   Assist with preparing reports, presentations, and other documents.
   Coordinate travel arrangements, accommodations, and itineraries.
   

Skills and Qualifications:

• Proficient in both English and Chinese (spoken and written).
• Experience with basic accounting software or financial recordkeeping.
• Proficiency in Canva and other design tools.
• Familiarity with social media platforms (e.g., Facebook, Instagram, Tiktok) and content management.
• Excellent organizational and multitasking skills.
• Ability to work independently and handle tasks with attention to detail.
• Strong communication skills, both verbal and written.

Job Summary:

We are seeking a reliable and highly organized Personal Assistant to provide comprehensive support to the CEO. The ideal candidate will be a proactive problem-solver with exceptional communication and time-management skills, ensuring the smooth execution of daily tasks and activities.

Key Responsibilities:

1. Administrative and Office Support:Manage the principal’s calendar, schedule meetings, and coordinate appointments.
   Organize correspondence, emails, and documents, responding on behalf of the principal as required.
   Prepare reports, presentations, and meeting agendas.
   
2. Personal Tasks:Handle personal errands, including shopping, reservations, and managing household needs.
   Assist with family or personal commitments, including event planning or travel arrangements.
   
3. Travel Coordination:Plan and organize domestic and international travel itineraries, including flights, accommodations, and transportation.
   Ensure all travel-related documents and arrangements are accurate and up to date.
   
4. Event Management:Assist in planning and organizing professional and personal events.
   Coordinate with vendors, service providers, and other stakeholders as needed.
   
5. Liaison and Communication:Act as a point of contact between the principal and internal/external parties.
   Maintain a high level of professionalism and confidentiality in all communications.
   
6. Task Prioritization and Execution:Anticipate the principal’s needs and proactively manage priorities.
   Maintain a task list and ensure timely completion of deliverables.
   

Qualifications:

• Education: High school diploma or equivalent (Bachelor’s degree preferred).
• Experience: Minimum 3 years of experience as a Personal Assistant, Executive Assistant, or in a similar role.
• Skills:Proficiency in Microsoft Office Suite and other productivity tools.
  Strong organizational and multitasking abilities.
  Excellent verbal and written communication skills.
  Ability to work under pressure and meet tight deadlines.
  

职位职责

- 为董事长提供全面的个人协助，安排预约，航班，旅行安排，

- 家庭事务管理 （包括但不限于家庭工作人员总筹管理），家庭行程安排

- 提供公司业务行政管理， 包括管理备案记录和文件, 准备每月工资单

职位要求

- 中英文流利 （沟通，写作）

- 有5年以上的私人助理工作经验

- 具有强力的沟通协调能力，应变能力，责任心和时间管理

- 必须灵活安排工作时间 （根据董事长的安排），能接受不定时工作

- 驾驶执照

We are looking for a Personal Assistant to support our Director. If you are a driven individual who love to be on the move, we want you! In this career, no two days are the same!

Essential/Primary Responsibilities:

Assists the Director with daily personal administrative duties and completes a broad variety of tasks to ensure the Director’s day run smoothly. This includes:

1. Calendar, Communication & Time Management:

· Manage an active calendar of daily appointments and events for the Director.

· Able to adapt to the changing needs of the Director and to adjust any schedule items as required.

· Plan, coordinate and ensure the Director’s schedule is followed and respected.

· Screen and manage phone calls for the Director; Assist in circulating documents for signatures.

· Manage time effectively for the Director, ensuring focus on high-priority and important tasks.

2. Travel Arrangements:

· Manage detailed travel plans, itineraries and agendas which includes booking of flights, accommodation, visa applications, transportation etc.

· Organize and maintain receipts, records, and documentation for company claim.

· Prepare and submit expense report for the Director.

3. Information Management:

· Conduct research, gather information and present data in a succinct and well-written manner.

· Distil all information received to a timesaving yet informative summary to the Director.

4. Event Planning:

· Assist in planning and organizing personal events, conferences or functions.

5. Liaison Role:

· Act as a liaison between the Director and other staff members and external contacts.

· Works closely and effectively with the Director to keep her well informed of upcoming commitments and responsibilities, following up appropriately.

6. Personal Support:

· Provide personal support to the Director, which include managing personal appointments, running errands or engaging in other activities (e.g. daily life tasks such as dropping off /picking up of personal items).

· Be on-call and on standby, continuously available. Must be ready to assist whenever required.

· Flexibility to travel as and when required.

· Able to work flexible hours when required.

· Any other ad-hoc assignments/projects assigned by the Director.

Experience & Education:

· Diploma / Certification in Business Management

· Minimum 3 relevant experience in providing significant secretarial / personal administrative support

Skills & Abilities:

· Being a trusted confidante and exercise utmost discretion and maintain confidentiality at all times.

· Strong organisational skills & problem solving – able to anticipate potential issues and proactively resolve them.

· Being intuitive – Ability to anticipate the needs of the Director, well before she expresses her needs.

· Tech-savvy and having technological prowess - Proficient in Microsoft Office e.g. Outlook, Word, Excel.

· Ability to work independently and work under pressure at times to handle a wide variety of activities.

· Ability to exercise good judgment in a variety of situations, with strong written and verbal communication.

· Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.

· Ability to multitask and switch gears at a moment’s notice.

Role

This role will provide administrative and secretarial support to Managing Director.

Responsibilities

• Provide secretarial support to the MD, including but not limited to tasks such as scheduling meetings and appointments, calendar management, tasking management and management of email correspondence.
• Reminding the MD of important tasks and deadlines
• Preparing communication on behalf of the MD
• Coordinate, book and organize business travels for MD
• Collate and submit MD's travel expenses
• Liaise with staff, clients and business guests
• Project and event coordination when required
• Conference Meetings set-up when necessary
• Manage MD's personal matters when required
• Any other ad hoc duties as assigned

Requirements

• University / diploma preferred
• Relevant experience serving MD / CEO / Senior Management preferred
• Discretion and tact for dealing with confidential information
• Good written and oral communication skills
• Excellent administration and organizational skills
• Self-motivated individual who is able to multitask
• Meticulous and an effective problem solver
• Strong sense of responsibility and able to complete tasks with minimal supervision
• Proficient in MS Office (Word, Excel and PowerPoint)
• Works well under pressure

Key Responsibilities:

• Provide administrative support to senior management, ensuring smooth day-to-day operations.
• Manage and organize calendars, schedule meetings, and coordinate travel arrangements.
• Handle confidential information with discretion and professionalism.
• Prepare reports, presentations, and correspondence as needed.
• Assist with project management tasks and liaise with other departments and external partners.
• Screen calls, emails, and other correspondence, responding or redirecting as appropriate.
• Maintain filing systems and organize office supplies and documents.
• Perform other ad-hoc duties as required by senior management.

Requirements:

• No experience required
• Comfortable with traveling overseas as and when needed
• Work beyond normal working hours is required
• Flexible with weekends work arrangement
• Posses a valid singapore driving license
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to handle sensitive and confidential information with professionalism.
• Ability to prioritize tasks and work independently with minimal supervision.
• Strong attention to detail and problem-solving skills.
• A proactive and positive attitude with a focus on teamwork.

About Us

Established by a group of visionaries, UniOracle Alliance (UOA) has reached the pinnacle of the financial services industry by nurturing talents from diverse backgrounds. With a strong commitment to integrity, we provide professional financial advice and deliver a first-class service experience to our esteemed clients and working partners.

We believe that a cohesive working environment is essential to a joyful lifestyle and the foundation of a great career. Dominated by a group of young, vibrant, and dynamic entrepreneurs, we at UOA work hard and play hard as we come together to Aspire, Adapt, and Achieve in this life-changing and rewarding pursuit.

The true value of our business is summarized simply in our UOA mission statement: "Betterment of Self through Betterment of Others." The emblems of our success reflect the number of lives we have touched and inspired.

Job Summary:

The Personal Assistant will be responsible for providing administrative and sales support to the company. The successful candidate will be highly organized and detailed oriented, efficient, and able to multitask in a fast-paced environment.

Responsibilities:

• Provide administrative support by managing paperwork, organizing files, and handling correspondence.
• Assist in sales-related tasks, such as preparing reports and coordinating activities.
• Schedule appointments, meetings, and calls, and ensure that they are prepared and on time for all engagements.
• Prepare presentations and reports.

Requirements:

• No experience required.
• Minimum Local Polytechnic Diploma qualification.
• Proficient in Microsoft Office.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Proactive and able to work independently.
• Singaporean only.

Benefits:

• Salary: up to $3500
• Training and support to ensure your success.
• A positive and collaborative work environment.
• Embrace a safe fail environment that encourages learning from mistakes, fostering creativity and innovation.

Shortlisted candidates will be notified via WhatsApp text for interview arrangement.

Job Overview

We are seeking a highly organized and proactive Personal Assistant to support the CEO of Signature Consulting and its subsidiaries. This role requires excellent multitasking skills, exceptional communication abilities, and a strong sense of confidentiality. The ideal candidate will play a pivotal role in ensuring the CEO’s day-to-day operations run seamlessly while managing diverse tasks across the group’s multiple business units.

Key Responsibilities

Administrative Support

• Manage the CEO’s calendar, appointments, and travel arrangements.

• Screen and prioritize emails, calls, and correspondence.

• Prepare meeting agendas, presentations, and documents, and take accurate minutes.

• Maintain an organized filing system for records and correspondence.

Project Coordination

• Assist in tracking progress and deadlines for business projects.

• Liaise with internal teams, external partners, and stakeholders.

• Monitor and follow up on action items from meetings.

Personal Assistance

• Handle personal errands and administrative tasks for the CEO.

• Ensure personal schedules are aligned with business obligations.

• Maintain confidentiality and professionalism in all matters.

Communication Management

• Act as the first point of contact for the CEO, representing the CEO professionally.

• Draft and edit emails, letters, and reports as needed.

Operational Support

• Research and compile data for reports, presentations, or decisions.

• Manage expense reports and budgets related to the CEO’s activities.

• Ensure the CEO is prepared with all necessary materials for meetings.

Qualifications and Skills

• Bachelor’s degree or diploma in Business Administration, Management, or a related field (preferred).

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Excellent written and verbal communication in English. Fluency in additional languages is a plus.

Key Competencies

• High level of discretion and ability to handle confidential information.

• Exceptional organizational and time-management skills.

• Strong interpersonal and problem-solving abilities.

• Flexible and adaptable in a dynamic work environment.

• Attention to detail and commitment to excellence.

What We Offer

• Competitive salary and benefits package.

• Opportunity to work closely with a dynamic CEO across diverse industries.

• Professional development and career growth opportunities.

Are you an organized and proactive individual with experience in personal assistance? We are seeking a dedicated Personal Assistant to support our Director in managing both household and office matters.

Key Responsibilities:

•⁠ ⁠Provide administrative support to the Director, including managing emails, documents, and travel plans.

•⁠ ⁠Assist with the scheduling and coordination of activities for a primary school-aged child.

•⁠ ⁠Ensure the child is well-coached in his studies and manages his study schedules effectively.

•⁠ ⁠Handle various household matters, ensuring a smooth home environment.

•⁠ ⁠Be available to travel with the Director and/or the child as required.

Qualifications:

•⁠ ⁠Proven experience as a personal assistant or in a similar role.

•⁠ ⁠Strong organizational and multitasking skills.

•⁠ ⁠Experience in managing child’s education and schedules.

•⁠ ⁠Excellent communication skills and proficiency in handling correspondence.

•⁠ ⁠Flexibility in working hours to accommodate the Director’s commitments.

•⁠ ⁠Ability to travel as needed.

Academic :

Female

At least A level or Diploma equivalent

Child care experience and certification in education will be an advantage

MUST be able to speak and write fluently in English and Chinese

If you are a reliable and adaptable individual looking for an opportunity to work closely with an executive and support a family, we want to hear from you!

To Apply:

Please send your resume and a cover letter detailing your relevant experience to [email protected]

PA to MD

5 Days Work Week

HQ Located At Kaki Bukit

Job Scope:

• Provide comprehensive secretarial & admin support to MD
• Prepare & manage correspondences, emails & documents
• Compiling & preparing reports, presentations
• Exercise judgement to ensure smooth day-to-day operations
• Ensure all matters are followed up promptly

Job Requirements:

• 3 years experiences (preferably construction sector)
• Diploma
• Able to work independently

Established in 2001, Nanyang Institute of Management ("NIM") is a forward-looking premier education provider in the region. At NIM, we focus on "Nurturing Today for Tomorrow" with a student-centric culture that places learning needs above all else. We pride ourselves on the ability to offer an environment that is geared towards achieving academic and teaching excellence while nurturing our students as a whole.

We have an exciting career opportunity for the position of Personal Assistant and invite talented individuals to join us in our mission.

Job Description:

• Manage the President’s calendar of appointments and meetings.
• Coordinate and organise meetings, including the preparation of agendas, materials, and follow-up on actionable tasks.
• Provide regular reminders and updates about upcoming meetings and their status.
• Prepare detailed and accurate reports and documents.
• Attend various events organised by the Chamber of Commerce or other local institutions with the President.
• Maintain the president’s office in a clean and orderly condition, ensuring files are stored and returned to their proper places.
• Provide support for other assignments as directed by the President.

Requirements:

• Bachelor’s Degree in Business Management or a related field.
• 3 years of experience as a Personal Assistant or in a similar role, preferably within an international private education institution.
• Detail-oriented with the ability to effectively manage multiple tasks simultaneously.
• Effective interpersonal and communication skills, both verbal and written.
• Ability to adapt to evolving priorities.
• Able to travel and attend events outside of regular working hours.

Part-Time Personal Assistant (Accounting/Finance Background)

Location: Work from Home (with ad hoc meetings in the town area)

Employment Type: Part-Time (1-2 days/week)

Salary: $1,500

Job Overview:

We are looking for a detail-oriented and experienced Personal Assistant with a background in accounting or finance. This part-time role involves assisting with financial tasks such as GST filing, annual tax filing, and general administrative support. You will primarily work from home, with occasional meetings in the town area as needed.

Key Responsibilities:

• Prepare and file GST returns and annual tax filings.
• Manage and organize financial documents, receipts, and invoices.
• Assist with budgeting, cash flow management, and other financial tasks.
• Coordinate ad hoc needs and private property matters, both virtual and in-person.
• Attend occasional in-person meetings in the town area as needed.
• Provide general administrative support, including organizing files and handling correspondence.

Qualifications:

• Proven experience in accounting, finance, or bookkeeping.
• Familiarity with GST filing, tax filing, and financial reporting.
• Strong attention to detail and organizational skills.
• Ability to work independently and meet deadlines.
• Excellent communication skills.
• Proficiency with accounting software and tools.

Interested parties, please email to [email protected]

Karin Yong

Registration: R22108239

EA Licence: 01C3135

Roles & Responsibilities

We are seeking a highly organized, proactive, and detail-oriented Personal Assistant (PA) to support the director in managing daily operations and driving strategic initiatives.

Key Responsibilities

Administrative Support:

• Manage the Director’s calendar, appointments, and scheduling.
• Organize meetings, prepare agendas, and take meeting minutes.
• Handle correspondence, emails, and phone calls on behalf of the Director

Project Coordination:

• Assist with planning, coordinating, and monitoring key projects.
• Research and compile information for presentations and reports.
• Track deliverables and ensure deadlines are met.

Stakeholder Engagement:

• Act as a point of contact for internal and external stakeholders.
• Facilitate communication between director and teams across the organization.

Office Management and Administrative:

• Assist in ad-hoc arranging and transfer payment to company suppliers and personnel.
• Maintain confidentiality of sensitive information and ensure data security.
• Assist with ad-hoc office-related administrative tasks to support Director when needed.

Requirements

• Diploma/Degree in Business Administration, Management, or a related field.
• Proven experience as an Executive Assistant or in a similar role (1+ years preferred).
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools.
• Ability to work independently with a high level of discretion and professionalism.
• Good interpersonal skills and a proactive approach to problem-solving.

What We Offer

• Competitive salary and benefits package.
• Opportunities for professional growth and development.
• A dynamic and collaborative work environment.

Join Our Fun Family as an Administrative executive!

Job Responsibilities:

• Assisting with the preparation of documents in financial planning
• Manage daily administrative operations and provide comprehensive office support.
• Documentation checks using Microsoft word & Excel
• Appointment scheduling, email management and data maintenance
• Handling of various ad-hoc tasks as required

Requirements:

• Minimum qualifications of GCE A levels/Local diploma
• Strong communication and interpersonal skills
• Proficient command of English
• Prior experience would be a plus!

Why us?

• Gain valuable insights into the financial industry and understanding the financial market
• Mentorship opportunities provided by experienced practitioners
• Supportive and fun work environment
• Competitive salary with performance incentives
• Frequent travel and exposure opportunities

Remuneration: 11-16/h

Robert Walters is the world’s most trusted talent solutions business. Across the globe, we deliver recruitment, recruitment process outsourcing and advisory services for businesses of all shapes and sizes, opening doors for people with diverse skills, ambitions, and backgrounds. We help organisations find the skills and solutions to reach their goals and assist talented professionals to power their unique potential. We offer our people incredible career opportunities as well as an inclusive culture and flexible working.

About the role

The primary goal of the Sourcing Team Lead is to ensure the delivery of a best in class recruitment service to our client.

Key Responsibilities:

· Assisting Chief Operating Officer with diary and administration management

· Manage and maintain the COO’s calendar in Microsoft Outlook – scheduling internal and external meetings

· Assist in managing the COO's email inbox, responding to or redirecting inquiries as appropriate

· Support with preparing documents (agenda’s and presentations) for Board and Global Leadership Team meetings, and tracking actions following the meetings

· Coordinate travel arrangements, including flights, accommodation, and transportation, for the COO

· Coordinate and prepare materials for meetings and presentations, ensuring accuracy and timeliness

· Assist in the preparation and distribution of reports and other documents as required.

· Producing PowerPoint presentations for board level and internal meetings

· Assist in organizing and coordinating internal events and offsites

· Coordinating Global Leadership Team offsite & other events (booking the venue, building agendas, speakers etc)

· Attend Global Leadership Team offsite meetings and support as needed (minutes and actions)

· Managing confidential projects on an ad hoc basis

· Manage confidential and sensitive information with discretion and maintain the highest level of professionalism.

· Collaborate with other PA’s and support staff to ensure seamless coordination and efficient operations.

· Provide support for personal work on an ad-hoc basis

Key Information:

· 5+ years of experience as PA/ EA

· Highly proficient in using productivity tools such as MS Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration platforms.

· Flexibility and adaptability to work in a fast-paced, dynamic environment.

· Strong organisational and time management skills, with the ability to prioritize tasks and meet deadlines.

· Exceptional attention to detail and accuracy in all work.

· Excellent communication skills, both written and verbal, with the ability to interact professionally and effectively with all levels of the organization.

· Strong interpersonal skills, with the ability to build relationships and work effectively within a team.

· Proactive and resourceful in problem-solving and taking initiative.

· Ability to maintain confidentiality and handle sensitive information with discretion.

Our culture:

We put our people at the heart of everything we do. Building deep, productive relationships, we help high-profile candidates seize amazing career opportunities with the world’s leading businesses. By doing so, we power people and organisations to fulfil their unique potential. We celebrate individual talent, entrepreneurial spirit, genuine teamwork and personal success of our own people every day.

What's next:

Ready to elevate your career? Apply now. Submit your application today by clicking on the provided link.

Please note that only candidates selected for further consideration will be contacted. If you do not hear back within 14 days, please consider your application unsuccessful.

Do note that we will only be in touch if your application is shortlisted.

Robert Walters (Singapore) Pte Ltd
ROC No.: 199706961E | EA Licence No.: 03C5451
EA Registration No.: MONTY LALCHAND SUJANANI R1546058

Join Our Fun Family as an Administrative executive!

Job Responsibilities:

• Assisting with the preparation of documents in financial planning
• Manage daily administrative operations and provide comprehensive office support.
• Documentation checks using Microsoft word & Excel
• Appointment scheduling, email management and data maintenance
• Handling of various ad-hoc tasks as required

Requirements:

• Minimum qualifications of GCE A levels/Local diploma
• Strong communication and interpersonal skills
• Proficient command of English
• Prior experience would be a plus!

Why us?

• Gain valuable insights into the financial industry and understanding the financial market
• Mentorship opportunities provided by experienced practitioners
• Supportive and fun work environment
• Competitive salary with performance incentives
• Frequent travel and exposure opportunities

Remuneration: 11-16/h

Established in 2001, Nanyang Institute of Management ("NIM") is a forward-looking premier education provider in the region. At NIM, we focus on "Nurturing Today for Tomorrow" with a student-centric culture that places learning needs above all else. We pride ourselves on the ability to offer an environment that is geared towards achieving academic and teaching excellence while nurturing our students as a whole.

We have an exciting career opportunity for the position of Personal Assistant and invite talented individuals to join us in our mission.

Job Description:

• Manage the President’s calendar of appointments and meetings.
• Coordinate and organise meetings, including the preparation of agendas, materials, and follow-up on actionable tasks.
• Provide regular reminders and updates about upcoming meetings and their status.
• Prepare detailed and accurate reports and documents.
• Attend various events organised by the Chamber of Commerce or other local institutions with the President.
• Maintain the president’s office in a clean and orderly condition, ensuring files are stored and returned to their proper places.
• Provide support for other assignments as directed by the President.

Requirements:

• Bachelor’s Degree in Business Management or a related field.
• 3 years of experience as a Personal Assistant or in a similar role, preferably within a private education institution.
• Detail-oriented with the ability to effectively manage multiple tasks simultaneously.
• Effective interpersonal and communication skills, both verbal and written.
• Ability to adapt to evolving priorities.
• Able to travel and attend events outside of regular working hours.

PA For CEO

6 days work week

HQ at China Town

Job Scope:

• Provide comprehensive secretarial & admin support to CEO
• Prepare & manage correspondences, emails & documents
• Compiling & preparing reports, presentations
• Doing operational and documentation, filling, simple design etc
• Ensure all matters are followed up promptly
• Site visiting, attend meeting or some courses, etc

Job Requirements:

• 1-2 years experiences (preferably F&B sector)
• Diploma or Degree
• Able to work independently
• At least 60-70 WPM typing speed
• Detail-oriented with the ability to effectively manage multiple tasks simultaneously.
• Effective interpersonal and communication skills, both verbal and written.
• Ability to adapt to evolving priorities.
• Able to travel and attend events outside of regular working hours.

Application Process:

Interested candidates should submit their resume via Whatsapp +65 900 78 009, quoting the job title. Only shortlisted candidates will be contacted.

Responsibilities:

1. Executive Administrative Support

• Manage the Director’s schedule, including arranging meetings, appointments, and coordinating travel plans.
• Prepare, review, and organize documents, reports, and presentations for meetings.
• Handle incoming and outgoing correspondence, ensuring timely responses and follow-ups.
• Maintain and organize confidential files, ensuring accessibility and security.

2. Meeting and Agenda Coordination

• Plan and coordinate meeting agendas and logistics, ensuring readiness of materials.
• Accurately document and distribute minutes of meetings, highlighting key action points.
• Monitor progress on assigned follow-ups to ensure timely completion of tasks.

3. Travel and Event Management

• Plan and organize comprehensive travel itineraries, including flights, accommodations, and ground transportation.
• Handle visa applications and other necessary travel documentation.
• Assist in coordinating company events, conferences, and off-site meetings.

4. Communication and Stakeholder Engagement

• Serve as the primary point of contact for the Managing Director, managing calls and correspondence professionally.
• Act as a liaison with internal teams, clients, and external partners to facilitate effective communication.
• Ensure consistent and clear communication between the Managing Director’s office and other departments.

5. Office and Workflow Management

• Oversee the office environment for the Managing Director, ensuring it remains organized and well-maintained.
• Coordinate with facilities and IT teams to address office-related issues or requirements.
• Manage inventory and procurement of office supplies for the Managing Director’s needs.

6. Special Projects and Research

• Provide support for special projects, including research, data compilation, and presentation preparation.
• Assist in planning and executing strategic initiatives as directed by the Managing Director.
• Perform ad hoc tasks and responsibilities as assigned.

Requirements

• Diploma or Degree in Business Administration, Management, or a related discipline.
• 3–5 years of experience as a Personal Assistant or Executive Assistant in a dynamic professional environment.
• Proven ability to manage multiple priorities efficiently with a strong sense of urgency.
• Excellent written and verbal communication skills, with proficiency in Microsoft Office Suite and scheduling tools.
• High degree of discretion and professionalism when handling sensitive or confidential information.
• Exceptional organizational skills and keen attention to detail.
• Proactive, self-motivated, and adaptable to changing priorities in a fast-paced setting.
• Strong interpersonal skills with a polished and professional demeanor.

EA Personnel Name: Jackie Ng
EA Personnel No: R22109024
EA License No: 95C5411

Administrative Duties:

• Manage the director's calendar, including scheduling appointments and coordinating meetings.
• Provide comprehensive administrative and secretarial support, including preparing and editing correspondence, reports, and presentations.
• Develop and maintain efficient office systems, including document management and filing.
• Arrange travel and accommodations for the director and other team members as needed.
• Organize and securely store correspondence, documents, and computer-based information.
• Proactively handle and follow up on assigned tasks to ensure timely and accurate completion.
• Handle confidential information with professionalism and discretion.
• Adapt to a fast-paced work environment and manage multiple tasks effectively.

Business Development Duties:

• Conduct market research and analyse data to identify market trends, conditions, and opportunities for business growth.
• Work closely with management to develop and implement business development strategies.
• Engage in marketing and business development activities, including maintaining relationships with existing clients and securing new business opportunities.
• Assist with project management, ensuring successful execution and alignment with business goals.

Requirements:

• Diploma/Degree or Certificate in Private Secretarial Studies or a related field.
• Minimum of 2 years of relevant experience in an administrative or personal assistant role.
• Highly efficient, self-motivated, and able to take initiative.
• Excellent verbal and written English communication skills.
• Strong organizational and interpersonal skills.
• Resourceful and result-oriented with the ability to handle multiple tasks.
• Flexible and adaptable, with the ability to work independently or as part of a team.
• Skilled in relationship building, able to liaise effectively with all levels of management and staff.

Job Responsibilities:

1. Schedule management and itinerary planning.
2. Business trip and travel arrangements.
3. Coordination and management of CEO-related affairs.
4. Ensuring safety and privacy protection.
5. Document and email management.
6. Communication and collaboration.
7. Handling emergencies and responding to unexpected situations.

Qualifications:

1. At least two years of experience as an executive assistant or in a related administrative support role; prior experience serving a CEO or senior executive is preferred.
2. Proficient in scheduling, travel planning, and task management with attention to detail and high efficiency.
3. Strong communication and coordination skills, with the ability to interact effectively with various stakeholders, including team members, clients, and partners.
4. Excellent time management and prioritization skills, capable of staying calm in a fast-paced work environment.
5. Fluency in English (both spoken and written); candidates with international communication experience are preferred.
6. High professional standards and an efficient work style, with the ability to handle complex and demanding tasks.
7. Willingness to travel overseas.

* Raffles Place

* 5days work

Job Scope:

• Administrative Support: Provide high-level administrative support, including managing the MD’s calendar, scheduling appointments, organizing meetings, and coordinating travel arrangements.
• Personal Assistance: Assist the MD with personal tasks, scheduling, and organization, as needed, beyond her professional role
• Communication: Act as a liaison between the MD and internal/external stakeholders, managing email correspondence, drafting and editing communications, and ensuring timely responses to inquiries.
• Project Management: Support the MD in planning, executing, and tracking various projects related to the organization’s goals, including new initiatives in skill development, teacher training programs, and franchise expansion.
• Documentation and Reporting: Prepare and organize reports, presentations, and briefing documents; assist with data analysis and synthesizing information to support decision-making.
• Meeting Preparation and Follow-Up: Organize agendas, take meeting notes, and ensure follow-up on action items and deliverables, coordinating with different departments to gather input as needed.
• Event Coordination: Assist in the planning and execution of special events, workshops, and professional development programs, ensuring all logistics are managed smoothly.
• Confidentiality and Discretion: Handle sensitive information with the highest level of confidentiality and professionalism.
• Ad Hoc work that supports the organization’s mission

Requirement:

• Technologically proficient, particularly with Zoom and Google Suite
• Amiable and adaptable team player
• Strong organizational and project management abilities.
• Proactive, with a strong sense of ownership and initiative.
• Ability to manage multiple priorities and work independently.

HOW TO APPLY:

Interested applicants, please click on “Apply Now”or email [email protected]

We regret only shortlisted candidates will be notified.

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Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Lim Wei Jye (Jaylyn)

EA Personnel Reg No: R24121213

Get to Know the Team

Join our leadership support team where we ensure seamless operations for our senior executives. We are committed to maintaining an organised and efficient workspace, which helps create organisational success.

Get to Know the Role

You will provide comprehensive administrative support to a Senior Executive from our leadership team. You will be the primary contact for internal and external matters related to the Senior Executive's Office, ensuring a smooth operations.

This role will be onsite at Grab Office.

TThe Critical Tasks You Will Perform

You will:

• Manage and organize a busy calendar of appointments, resolving scheduling conflicts.
• Prepare and submit expense reports accurately and promptly.
• Compose and handle confidential correspondence.
• Arrange complex travel plans, including itineraries and agendas, and compile necessary documents for travel-related meetings.
• Coordinate the Senior Executive’s travel schedules, ensuring all bookings are aligned.
• Communicate with internal and external stakeholders on behalf of the Senior Executive.
• Research, prioritise, and follow up on issues and concerns, determining the appropriate response.
• Facilitate communication between the Senior Executive's office and internal departments.
• Keep the Senior Executive informed of upcoming commitments and responsibilities.
• Build and maintain essential relationships, managing communications diplomatically.
• Complete critical tasks such as drafting acknowledgment letters and personal correspondence.
• Prioritise conflicting needs on projects to successful completion, often under deadline pressures.