Total 26,665 Others/Any level Administrative / Clerical job vacancies

JOB DESCRIPTION:

• Handle general admin tasks (phone calls, office stationery, office maintenance, attendance checking on the time management system)
• Prepare and manage staff and project petty cash claim
• Provide clerical & administration support to project team
• Filing and maintain up-to-date file records to enable quick retrieval
• Other ad-hoc duties assigned by the management

JOB REQUIREMENT:

• GCE 'O' level
• Min 2 years' experience in main contractor compaines,
• Proficient in Microsoft Office
• Excellent interpersonal communication ability
• Possess positive attitude towards work and team oriented
• Able to start work in a short notice period

Responsibilities

Office Administration & Support:

• Answer phone calls, direct inquiries, and take messages.
• Greet and register visitors professionally.
• Manage local and overseas courier arrangements, including handling the company letterbox.

Office Management & Maintenance:

• Monitor and replenish office supplies (stationery, pantry items, etc.).
• Coordinate & schedule office maintenance and repairs, working with contractors and building management.
• Oversee office cleanliness and work closely with the cleaning lady.

Event and Food Coordination:

• Plan and arrange catering for office events such as lunch talks, roll calls, and festive gatherings.
• Organize monthly meetings, including RSVP management, dietary preferences, and snack planning.

Vendor & Corporate Gift Management:

• Research, select, and order corporate gifts, coordinating with vendors to manage budget, quality control, and delivery.

Payment and Travel Arrangements:

• Prepare and submit payment requisitions for corporate travel and office-related expenses (e.g., plants, telco, cleaning company, office rental, courier, printer invoices, etc.).
• Manage hotel and transport bookings for HQ visitors.

Internal Communication:

• Draft and manage internal admin communications, such as posters, emails, and announcements for office updates and events.

Requirements

• Diploma in Business Administration or equivalent
• At least 1 - 2 year experience in office administration or a similar role
• Fluency in English; proficiency in Mandarin is advantageous to liaise with Mandarin-speaking stakeholders
• Proficient in Microsoft Office

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.

https://go.persolkelly.com/job/apply/8688

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394 • Reg No: R23117066 (CHEW KIA ZHENG)

Contract duration: Early Nov 2024 till June 2025

Location: Tuas (Office may move to Cleantech Loop in 2025)

Working hours: Monday – Friday (8.30am – 5.45pm)

Responsibilities

• Prepare access card, employee vendor creation, other cards application
• Invoice Processing
• Booking of courses and training
• Participate and planning of events (if required)
• Purchase/Renew corporate phone
• Updating of leave and MC
• Scanning of reports
• Daily uploading of invoices
• Posting cheques/ photocopying etc.
• Weekly consignment stock reports, franking mails
• Assist in month end finance related duties
• Ad hoc duties (rebate journals, refund etc.)

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.

https://go.persolkelly.com/job/apply/8799

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394 • Reg No: R23117066 (CHEW KIA ZHENG)

Working hours: 5 days, 8:30am – 5:30pm
Location: Buangkok
Salary: $2200 - $2500

Admin officer will be overseeing the daily administration for the institution

Responsibilities:

• Manage and oversee the scheduling / database / finance for the residents.
• Manage and oversee documents related to the residents.
• Manage and oversee the meal arrangement for the residents and shift staff.
• Attend to phone calls and visitors to the Hostel.
• Coordinate with MSF-appointed facility management representative, and manage facilities related matters
• Support other administrative functions, including supporting shift during an emergency.
• Manage staff welfare items, bookings of rooms, recording of meeting minutes, as well as security screening request and archive all results.

Requirement:

• Min Diploma in any field (Business Administration and Facilities Management would be strong advantage)
• Proficient in MS Word, Excel, etc

Interested applicants can email your CV to [email protected] or whatsapp to +65 89249206

The Supreme HR Advisory Pte. Ltd || 14C7279

Chua Jie Ying (Cai Jie Ying), Evelynn || EA Personnel License R24120580

• Up to $3,800 Basic + AWS + at least 3 months Variable Bonus

• Working location: Walking distance from Tai Seng MRT Station

• MNC

• Monday to Friday, office hours

Responsibilities:

• Provide HR Admin support to ensure smooth running of HR operations
• Responsible for monthly payroll processing
• Responsible for new staff onboarding, probation evaluation & exit process
• Other ad hoc HR Admin duties

Requirement:

• HR Generalist experience
• At least 2 years working experience in end to end payroll process
• Proficient in Chinese to liaise with Chinese speaking counterparts

Kindly email your resume in a detailed Word format to

[email protected]

We regret that only shortlisted candidates will be notified

People Profilers Pte Ltd

20 Cecil Street, #08-09 PLUS Building Singapore 049705

Tel: +65 6950 9757

EA License Number: 10C3804

Registration Number: R1217882

Posting Personnel: Yeo Yi Rong

12 Mth Contract Documentation Management Specialist

$2500 - $3000

office hours 5 days

8am - 4.30pm

• Provide full documentation supports to Manufacturing
• Maintain the administrative system for Manufacturing Batch Records, SOPs, Forms, Logbooks, etc
• Maintain the documentation and archiving (onsite/offsite) system for technical documents and turnover packages
• Manage all quality relevant documentation, organize and improve the respective systems for issuance, workflow and archiving in cooperation with Quality.
• Provide documentation support for manufacturing processes in according to EHS guidelines and in a cGMP compliant manner.
• Provide administrative support to Manufacturing Standalone equipment

Requirements

• Min Diploma in any courses
• Min 3 to 4 years of admin exp
• Exp in healthcare / pharma industry will be an advantage

Interested candidates, please forward your resume to [email protected]

Consultant: Huang Jingsheng Kevyn (R1333338)

Recruit Express Pte Ltd (99C4599)

About Us

Established in 1972, Guardian Health & Beauty is Singapore’s Number 1 Health and Beauty retailer. With more than 126 stores nation-wide, it retails a comprehensive range of health & beauty products. Guardian has evolved from its pharmacy roots to a holistic one-stop solution for customers’ health and beauty needs. It continues to expand its products and service range to meet the redefinition of beauty by today’s customers – where health meets beauty.

With a strong health heritage, it has the largest network of award-winning pharmacists and a wide selection of health products. Professional services such as patient-care counselling, dispensary services, beauty and personal care solutions are offered at stores as a convenient one-stop for health and beauty. Guardian also operates its online store with more than 9,000 products available and offers the “Click & Collect” services. For more information, please visit www.guardian.com.sg. Follow Guardian Health & Beauty on Facebook, Instagram, Telegram, Youtube and TikTok.

Guardian Health & Beauty is a Progressive Wage (PW) mark accredited company.

Responsibilities

• Drive and achieve category sales, gross profit, income goals and objectives of assigned categories through monitoring trends within the market segments; developing strategies to grow the market share of assigned categories; and to plan strategies to counter competition.
• Develop and implement a good inventory management process so that there is an optimum product mix that focuses on customers’ needs and the process achieves shrinkage reduction objective.
• Develop and implement promotional plans that bring excitement and incremental sales to the stores.
• Develop and implement placement and planogram strategies that improve category turnover and positively influence customer shopping behavior.
• Oversees the implementation of category strategies as well as the development of the private label or house brand products.
• Ability to build strong relationships with business partners and is well-informed of consumer, market and industry trends.
• Works in a dynamic environment were expected to regularly review market and industry trends to drive appeal of merchandise mix to target customers.
• Develop and implement a competitive pricing strategy that delivers value to our customers.
• Establish collaborative retailer / supplier relationships to maximize income/ terms / discounts to improve sales and profitability of category.
• To develop Monthly Category Analysis Report of the assigned categories.
• Manage and evaluate promotion effectiveness to achieve maximum profitability for the categories.

About You

• Candidate with more experience will be consider for Senior role
• Diploma holder/university degree in business or marketing or related discipline
• Min. 4 – 6 years stretching experience in similar position preferably in the retail or FMCG sector.
• Passionate in Commercial and good knowledge of Markets.
• Excellent presentation and interpersonal skills.
• Energetic, creative, collaborative and highly adaptable.
• Good and effective communication and negotiation skills
• Able to promote cross functional effectiveness.
• Decision making oriented & able to quickly react to changing environment.

Benefits

• Team Member Discount
• Subsidized Medical and Dental Benefits
• Training Opportunities
• Career Advancement

Working Location: Tampines North

Exciting role in the Public Sector - in the Media industry!

Duration: 11 months

Job Responsibilities:

• Provide general administrative support to the team as required, including preparing documents, reports and presentations.
• Organise and maintain electronic filing systems, ensuring documents are easily accessible and properly archived.
• Assist in coordination of events and meetings, ensuring all logistical aspects are covered.
• Assist with light bookkeeping tasks, such as review of invoices and expense reports.
• Correct and update data entries in Excel spreadsheets, ensuring information is up-to-date and error-free.
• Assist in compiling and organising data for reports, presentations and other business requirements.
• Support special projects and other duties as required by the team.

Looking for:

• Singaporeans only
• Min. Degree in Business Administration or its equivalent
• Proficiency in Microsoft Office Suite (PowerPoint, Excel and Word)
• Basic understanding of data entry and data management principles
• Strong organisational skills and attention to detail
• Excellent communication skills, both written and verbal

By submitting your resume, you consent to the collection, use, and disclosure of your personal information per ScienTec’s Privacy Policy (scientecconsulting.com/privacy-policy).

This authorizes us to:
Contact you about potential opportunities.
Delete personal data not required at this application stage.
To withdraw consent, email [email protected].
All applications will be processed with strict confidence. Only shortlisted candidates will be contacted.

Chloe Chew (R1768631)
ScienTec Consulting (ScienTec Personnel) - 11C578

Responsibilities:

• Scan and archive documents including archival of original hardcopy documents
• Document Quality Checking of Scanning and Indexing and final output
• Check if there are any double feeding between the rollers, remove paper jam and perform simple cleaning of rollers
• Office Management: Oversee day-to-day operations of the office, including managing supplies, equipment, and ensuring a tidy work environment.
• Scheduling: Organize and maintain calendars for executives or managers, arrange meetings, appointments, and travel arrangements.
• Documentation: Prepare, file, and manage documents, records, and correspondence. This can include reports, presentations, and other office paperwork.
• Communication: Handle incoming and outgoing communications, including phone calls, emails, and mail. Serve as a point of contact for internal and external stakeholders.
• Data Entry: Input and maintain accurate data in various systems or databases

Requirements:

• Display of good communication skills – both verbal and written.
• Knowledge of basic PC skills - MS Word, MS Excel, MS Outlook.
• Prior mail inserting experience is an added advantage.
• An understanding of priorities and ability to meet datelines.
• Ability to assume responsibility for assigned tasks

Please send in your latest resume to [email protected] or contact to +65 64160542

*Only shortlisted candidates will be notified*

Tammy Yap Yong Qi (24121217) | Employment Agency Licence No:04C3537

Trust Admin / Legal Secretary (5 days / Up to $6800 + VB)

• Working Location : Suntec Tower
• Working Day : 5 Days
• Working Timing : 9 – 6 PM
• Salary Budget : $5,000 - $6,800+ VB (No AWS)

Interested applicants can send your resume to 8739 9469 Janie and allow our Consultants to match you with our Clients. No Charges will be incurred by Candidates for any service rendered.

** Family Office Environment in managing fund, investment and charity from the budget given**

Summary:

• To perform this job successfully, the individual is expected to handle highly sensitive and confidential information while exercising professionalism and discretion.
• Reporting and supporting the Executive Director and will work closely with and supporting the principal
• Ideal candidate from trust consultancy firm or worked as legal secretary.
• Experience in handling trust and legal documents are a must
• Assist principal in going through legal documents from law firm and reply lawyer if have any omission.

Job Duties:

1. Assist in providing administrative support / services as well as solutions meeting the needs for the Company and the Group.
2. Assist in creating, formatting, and proofread documents, including letters, reports, memos, and presentations to ensure accuracy and professionalism in all written materials.
3. Transcript of voice recording of meetings / phone conferences.
4. Draft, review & comments emails / agreements / documents for Executive director’s consideration.
5. Comfortable to identifying and evaluating legal and compliance risks within the company and the group.
6. Monitor and report on regulatory changes and developments.
7. Record and monitor deadlines, update status and tracking internal database / reports of relevant tasks / project assigned.
8. Administer and maintain databases / files; renaming, reorganizing, and maintaining files, folders, documents, and internal database (spearhead converting largely to digitally).
9. Assist in office management.
10. Carry out other ad-hoc tasks / projects assigned by Executive Director

#SCR-jiajia-fun

Fun Jia Jia (Janie) | Reg No: R22107945
The Supreme HR Advisory Pte Ltd | EA No: 14C7279

Job Descriptuion:

• Data entry, scheduling appointments and billing of services
• Staff on-boarding / off-boarding
• Receive and respond to all enquiries
• Inventory management of consumables and equipment
• Ensure data entry and billing activities are promptly and accurately captured in the respective database and/or systems within the stipulated timeline
• Ensure staff receives the appropriate access and equipment on the first day of work
• Ensure all relevant access and equipment are reclaimed / terminated on staff’s last day of work
• Ensure all enquiries are promptly and professionally handled within the stipulated timeline
• Ensure all relevant consumables and inventory are adequate to meet operational needs
• Any other duties assigned

Requirements:

• Diploma in any discipline
• Self-motivated and strong team player
• Meticulous and strong organizational skills
• Proficient in Microsoft Office (PowerPoint, Word and Excel)
• Effective written and verbal communication skill
• Able to work on weekends if required (sometimes have events on Sat)

For interested candidates, please send your most recent and updated resume to [email protected]

Subject heading: Executive Assistant

Andrea Eunice Tan Min Er

(R23112594)

Recruit Express Pte Ltd

EA License No. 99C4599

Job Description

• Industry/ Organization Type: Information and Communications
• Position Title: Sales Admin
• Working Location: Aljunied (Nearby MRT)
• Working Hours: 5 days (Mon-Fri, 8:30 AM – 5.30 PM)
• Salary Package: Basic up to $3,200 + AWS + VB
• Duration: Permanent

Key Responsibilities

• Assist the sales team in preparing proposals, quotations, and tenders.
• Handle inquiries and provide information to potential and existing clients.
• Maintain customer databases and follow up on leads.
• Work closely with other departments to ensure smooth project execution and customer satisfaction.
• Other ad-hoc duties as assigned.

APPLY NOW!!!

• Minimum GCE ‘N/O’ Levels or equivalent
• Proficient in MS Office
• Candidates without experience are welcome to apply

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to [email protected]. Please indicate #67854 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 Adelin Chong | EA Reg No.: R1875641

Established in 2001, Nanyang Institute of Management ("NIM") is a forward-looking premier education provider in the region. At NIM, we focus on "Nuturing Today for Tomorrow" with a student-centric culture that places learning needs above all else. We pride ourselves on the ability to offer an environment that is geared towards achieving academic and teaching excellence while nuturing our students as a whole.

We have an exciting career opportunity for the position of Personal Assistant and invite talented individuals to join us in our mission.

Job Description:

• Manage President’s calendar of appointments and meetings.
• Coordinate and organise meetings, including preparation of agendas, materials, and follow-up on actionable tasks.
• Prepare detailed and accurate reports and documents.
• Attend various events organised by Chamber of Commerce or other local institutions with the President.
• Perform other tasks as directed by the President.

Requirements:

• Bachelor’s Degree in Business Management or related filed.
• 3 years of experience as Personal Assistant or similar role, preferably within an educational or academic setting.
• Excellent communication, organisational and writing skills.
• Detail-oriented with the ability to effectively manage multiple tasks simultaneously.
• Fluent in English and Chinese as required to communicate effectively with stakeholders, clients or partners across different geographical locations.
• Ability to adapt to changing priorities and work independently.
• Able to travel and attend events outside of regular working hours.
• All qualified candidates are welcome to apply.

Start your career with OCBC as a Personal Financial Consultant!

At OCBC we are constantly on the lookout for exceptional individuals to join our team. As Singapore’s longest established local bank, we have a global network of more than 450 branches and representative offices in more than 15 countries and territories. Most importantly, we invest in our people through our programmes that develop them on both professional and personal levels. If you have passion, drive and the will to succeed, rise to the challenge today!

Global Consumer Financial Services serves almost 3 million customers across Singapore, Malaysia, Indonesia and China. In Singapore, our customer proposition caters to different life-stages and needs, ranging from Mighty Savers for children and young families, FRANK by OCBC for youths and young working adults to OCBC Premier Banking for affluent individuals. Besides being the pioneer in various banking products and services which include FRANK by OCBC, full-service Sunday Banking and our award-winning Online Banking, we are also the market leader for Bancassurance sales.

What is it like being a Personal Financial Consultant at OCBC?

As a Personal Financial Consultant, you will be based at one of our island-wide Branches and will provide comprehensive, one-stop financial advisory services to customers through the active promotion and cross-selling of our full range of wealth management products that include insurance, loans, unit trusts and structured deposits. With an emphasis on consultative selling to meet customers’ needs, you will also proactively build and manage long-term customer relationship and provide good after-sales service to them.

To help you succeed in your role, you will join our structured training program during the first 6 weeks of your career with us. Thereafter you will also have at least 5 training days every year to help you further develop your career and keep your skills sharp and up-to-date with the latest developments in the industry.

As a successful Personal Financial Consultant, you will have the option to take your career forward by either pursuing our Management Route, on the path of becoming a Branch Manager one day, or the Sales Route, growing into a Senior Relationship Manager working with premier private clients. Plus, as a top performer, you will be invited to trips, visiting great locations across the world from Paris, Barcelona to London and many more.

Qualifications:

The successful candidate should be able to demonstrate the following selection criteria:

• Preferably has a Degree or a Diploma with at least 2 years of relevant retail banking sales experience.
• Fresh grads are also welcome to apply.
• Results-oriented go-getter who works well under pressure.
• Prepared to have flexible working hours that may include working on weekends.
• Candidates with more than 2 years of relevant financial advisory experiences and proven sales records will be considered for senior position.

Job Description

• Industry/ Organization Type: Manufacturing
• Position Title: Operations Cum Admin Assistant
• Working Location: Benoi
• Working Hours: 5 days (9 am-6 pm)
• Salary Package: Basic Salary $3,500 + AWS + PB + Transport Provided
• Duration: Permanent Role

Key Responsibilities

• Prepare quotations for customers, including attaching before and after photos, and follow up on confirmed quotes/POs. Merge with DO for billing.
• Send details to customers to request POs for rental or repairs before billing (e.g., pec, Sankyu, Vac-Tech, Keppel, etc.).
• Prepare commercial invoices and packing lists for export trailers.
• Prepare monthly trailer reports for accounting purposes.
• Manage collections, including sending SOAs, follow-ups, reminder letters, and phone calls.
• Ensure cash term sales/invoices are paid on time.
• Manage cheque deposits.
• Check rental invoices upon issuance and monitor that all customers are billed correctly, including checking in/out of trailers/PM.
• Ensure RO1 form files and new trailer DO files are complete.
• Re-check export trailer invoices for de-registration before filing.
• Manage signed quotes from customers for billing and audit purposes for rental agreements.
• Prepare monthly repair summaries.
• Arrange container bookings through CMS.
• Handle any other ad hoc duties assigned by superiors.

APPLY NOW!!!

• Minimum Diploma qualification.
• Minimum 1 year of experience in operations or related field.
• Experienced in CMS is advantageous.
• Excellent communication skills with clients.
• Willingness to learn.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job(at)anradus.com.sg. Kindly indicate #68537 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

Job Description

• Industry/ Organization Type: Manufacturing/ Electronics
• Position Title: Admin Executive/ Administrator
• Working Location: Ayer Rajah (near MRT)
• Working Hours: 5 days, Mon – Thu (8.30 AM-6 PM); Fri (8.30 AM-5.30 PM)
• Salary Package: Basic Salary + AWS + Performance Bonus
• Duration: Permanent Role

Key Responsibilities

• Handle incoming phone calls and email enquiries.
• Attending to office visitors.
• Manage and refill office supplies when required.
• Processing of Purchase Requisition and issuance of Purchase Order.
• Booking Customers’ Purchase Orders and informing Finance for invoicing.
• Handle Internal Billing.
• Assist the Logistics team in the preparation of shipping documents, including sourcing and liaising with freight forwarders.
• Updating, monitoring, and generating reports.
• Communicate and negotiate with vendors, suppliers, and contractors.
• Liaise with other departments and regional offices.
• Other ad hoc duties as assigned.

APPLY NOW!!!

• Minimum GCE A-Level or equivalent.
• At least 1-2 years of relevant experience is preferred.
• Good communication skills and multitasking abilities.
• Proficiency in MS Office (Word, Excel, and PowerPoint).

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job(at)anradus.com.sg. Kindly indicate #67670 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

Working Location: Harbourfront (Near MRT)

Working Hours: 10am to 6pm (Mon to Fri)

JOB DESCRIPTION

• Manage the daily operations of the office, including organizing supplies, overseeing maintenance, and ensuring a clean and safe working environment
• Handle general office duties, such as answering phones, managing correspondence, and greeting visitors
• Maintain office records, filing systems, and ensure all documents are up-to-date and easily accessible
• Manage calendars, schedule meetings, and coordinate appointments for management and staff
• Organize and plan company events, meetings, conferences, and training sessions, ensuring all logistics are in place
• Assist with onboarding new employees, ensuring they have the necessary equipment, information, and access to systems
• Ensure timely payments of bills and handle expense reimbursements for employees
• Prepare and edit documents, presentations, and reports for management and other departments
• Handling inquiries, complaints, and ensuring prompt resolution

JOB REQUIREMENTS

• Minimum Diploma and above
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software
• Entry level candidates are welcome to apply, training will be provided

EA Reg. Number: R21100629

EA License Number: 22C1278

Contract: till 30 November 2024

Location: Novena

Responsibilities

• Assist in the formulation of test plan based on Wave 6 questionnaire design to ensure that the CAPI system functions according to the design, as well as data requirements
• Conduct rigorous testing of CAPI system based on the test plan and identify errors
• Prepare report to feedback errors to vendor
• Assist in other research tasks related to the RHS where required

Requirements

• Diploma / A-levels
• Possess strong analytical, interpersonal, communication and writing skills
• Meticulous with details
• Able to work both independently and as a team-player

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394 • Reg No: R23117066 (CHEW KIA ZHENG)

Preschool Admin
Working Location: Farrer Park
Working day: Mon - Fri
Salary : Up to $3000

OVERVIEW
The Administration Assistant assists the Principal in managing and coordinating administration and operations in the centre. Main scope includes administration, financial, personnel and procurement.

RESPONSIBILITIES
ADMINISTRATION

• Manage registration and withdrawal of children
• Prepare and collate monthly reports and submissions to Government Agencies and Head Office
• Update and submit children’s particulars receiving subsidies and CDC Central-Based Financial Assistance Scheme for Childcare (CFAC) approval letter to Accounts Department
• Update centre’ s fact sheet
• Update parents’ particulars
• Draft simple letters and correspondences
• Coordinate & submit staff and children accident insurance claim forms to Head Office for processing
• Maintain and update filing system

FINANCIAL

• Invoicing and collection of fees and other payments
• Banking, verification of fee collection and other payments
• Issuing of receipts
• Disbursement of petty cash expenses
• Preparation of petty cash, fee collection reports
• Ensure completeness of monthly invoices and receipts
• Ensuring that effective and efficient systems and procedures are in place
• Support Financial Year End Audit and Special Audits (Subsidy/ICCP/DSLS etc)

PERSONNEL

• Coordinate training registration and submit to Head Office
• Assist in recruitment related matters as communicated by Head Office
• Update and inform government agencies of staff changes in One@ECDA (along with Principal)
• Manage ECDA CMS

PROCUREMENT

• Submit payment documents for purchases
• Submit monthly provision to suppliers
• Submit quarterly stationery supplies orders to suppliers
• Submit uniform and mattress orders to suppliers
• Maintain inventory for uniform, mattress and stationery

OTHERS

• Ensure that licensing requirements are met at all times (along with Principal)
• Attend to public enquiries and complaints
• Clearing of incoming and outgoing centre mails and emails
• Update centre’ s notice boards
• Liaise with Head Office on matters pertaining to centre maintenance works
• Monitor maintenance of centre equipment (copier machine, computers, telephones)
• Conduct periodic checks of centre to report damages or vandalism
• Attend staff meetings, workshops, conferences, in-service training
• Promote a neat and professional appearance
• Any other duties as and when assigned by the Principal

REQUIREMENTS

• Competent with Microsoft applications (Outlook, Word and Excel)
• Minimum GCE ‘O’ Levels
• Preferably prior experience in Preschool / Childcare centre / Student care administration role.