Total 8,257 Junior Executive level Administrative / Clerical job vacancies

Job Description:

· Perform administrative support in the office

· Preparing of tax invoices, delivery orders and other documentation work

· Planning and arrangement for logistics movement

· Control of inventory and stock taking

· Other duties as assigned

Requirements:

· Possess at least A Levels or Diploma in any field

· Able to commit for at least 3 months

· Able to commence work immediately or in short notice

· No experience needed, full training will be provided.

· Keen interest in the healthcare/ medical industry

If you are interested in any of the positions, do kindly drop your most updated resume to [email protected]

Thank You.

Lynn Ho

R23114223

Recruit Express Pte Ltd (Healthcare & Lifesciences Division)

EA License: 99C4599

Job scope:

• Administrative work using Microsoft software (Excel, Word, Power Point) and our own system.
• Data Entry and Management
• Documents Preperation
• Coordination and Communications
• Any other Adhoc related duties as assigned

Requirements:

• Minimum Diploma Holder
• Relevant experiences in similar capacity

Interested applicants can email your CV to [email protected] or whatsapp to +65 89249206

The Supreme HR Advisory Pte. Ltd || 14C7279

Chua Jie Ying (Cai Jie Ying), Evelynn || EA Personnel License R24120580

Our Client:

• Freight Forwarding Industry
• Chinatown
• 5 Days, 8.30am to 6pm
• UP $2200 + VB

Responsibilities:

• Perform administrative duties including data entry, filing, and retrieving of files.
• Scanning and indexing documents such as invoices
• Sorting & dispatch of documents

Requirements:

• Min N levels
• No experience required
• Singaporeans Only

For interested applicants, please click "Quick Apply.”

We regret to inform that only shortlisted candidates would be notified.

By submitting your personal data and/or resume, you will be deemed to have agreed and consented to us collecting, using, retaining, and disclosing your personal information to prospective employers for their consideration.

Chua Yun Jie (Clarisse)| EA Reg No: R24120480

JTE Recruit Pte Ltd | EA Lic No: 14C7215

• Data entry
• Assist with account opening administrative work
• Open, staple, sort and scan forms in mailroom
• Administrative support for daily operations.

Requirements

• No experience required as training will be provided
• Able to commence work within short notice

If you are interested in any of the positions, do kindly drop your most updated resume to [email protected]

Thank You.

Lynn Ho

R23114223

Recruit Express Pte Ltd (Healthcare & Lifesciences Division)

EA License: 99C4599

Working hours:

• Mon-Fri: 8.30am-5.30pm
• Sat: 8.30am-12.30pm (when scheduled)

Job Responsibilities:

• Handle customers' inquiries/ feedback and provide information.
• Data entry, update report on sales return/ collection from individual shop daily.
• Prepare price tags and arrange delivery to all shops as and when required.
• To prepare online cakes ordering documents for the Cake Department.
• Inform shops, update all customers' cake ordering records, contact customers if no wording is given and email invoices to customers after collection.
• To provide sales and operation support to all shops' requirements on sales materials, issuance of uniforms and aprons to new/ existing outlets' staffs.
• Coordinate and process sales orders received from corporate customers.
• Prepare and issue vouchers to customers.
• Periodical stock taking and packing of uniforms and etc. stored in warehouse.
• To handle purchasing of office stationeries/ name cards/ equipment as and when required.
• To upkeep filing and maintenance of records to faciliate reference/ traceability.
• To carry out any other duties assigned from time to time when required.

Job Requirements:

• Knowledge of Microsoft application (Excel & PowerPoint).
• Good team player with the ability to work independently.
• Able to work on Saturdays (when scheduled).
• Prior experience in similar field will be an added advantage.
• Must be able to converse in Mandarin (due to Mandarin speaking customers/ staffs).

Interested applicants, may Whatsapp to 84064306

Find Out Even More At: https://tinyurl.com/mindflex-fulltime

Office Location: 28 Sin Ming Lane, Midview City (Bright Hill/Marymount/Bishan MRT)

Quick Apply: You may send your Resume/CV to [email protected] or apply via MyCareersFuture.

Details:

• Assist in shortlisting and recommending suitable tutor profiles to parents
• Coordinate & arrange 1st tuition lesson between client and tutors
• Assist with day-to-day Admin and Operations of company
• 4 Weekdays, 1 Weekend OR 3 Weekdays, 2 Weekends, 9.00AM to 6.30PM
• Able to commit for minimum 1 year
• $2,800-$4,300/Month (Inclusive of Regular Team Incentives)
• Base from $2,500-$3,500/Month & Monthly Incentives ($300-$800/Month)
• Management positions start from $4,000/Month base salary (for candidates identified with leadership potential)
• Clear Salary Progression & Annual Salary Review (Min 5-10%)
• Casual attire, company culture is fun and relaxed
• Strictly no Overtime, no Bring Work Home
• Office with Modern & Fun Entertainment Facilities

Responsibilities

• Reconcile invoices & identify discrepancies.
• Regularly reviewing & following up outstanding payment from customers.
• Assist with account payable & receivable.
• Liaise with external vendors on related accounts matters.
• Assist customer query and prepare sales quotation.
• General administrative duties.

Requirements

• Computer literate in Microsoft Office/Quickbook.
• Good initiative, ability to work independently & able to take instructions efficiently.
• Good team-player & interpersonal skills.
• 5 Days work week - 09.00a.m. to 06.00p.m.

Kindly email your Resume in *MS Words Format* to Mr Lex Ong Shee Hean (R1106602): [email protected]

(NOTE: The following information should be Included in the Resume. Thank you)

1. Date of Availability
2. Detailed Job Scope
3. Reason for Leaving for All Employments
4. Salary Expectation

Shortlisted candidates will be notified for an interview.

Visit our website for more positions: http://strategysolutions.com.sg

MOM License: 09C3018

The Associate - Business Support is responsible for assisting the sales team in administrative tasks and providing exceptional support to ensure smooth business operations.

Singapore Business Support:

• Provide administrative support to the Singapore sales team, including customer claims processing and vendor invoices processing
• Perform Account Receivables collection reconciliation and update the collection record against Account Receivables outstanding list. Check and verify the accuracy of collection and payment from customers. Prepare Account Receivables ageing report to monitor collection status.

Accounting Tasks:

• Provide finance operation support during internal audit and external audit
• Post sales reduction accruals in accounting system and maintain monthly sales reduction accruals schedule
• Track SG&A overheads accruals and maintain monthly accruals schedule
• Prepare budget and forecast templates
• Perform other duties and responsibilities as assigned by Line Manager

Job Requirements:

1. Academic Qualification: Diploma or Degree in Accounting
2. No working experience is required.
3. Experienced working with JDE or other ERP systems
4. Proficient in the English and local language, both written and verbal
5. Strong knowledge of Microsoft Office (Excel, PowerPoint)
6. Accurate, good analytical skills, strong communication skills, hands-on
7. IT skill and literacy: Proficiency in MS office suite
8. Travelling Requirements: As required

• Monitoring daily communications and answering any queries.
• Preparing statutory accounts.
• Ensuring payments, amounts and records are correct.
• Working with spreadsheets, sales and purchase ledgers and journals.
• Recording and filing cash transactions.
• Controlling credit and chasing debt.
• Invoice processing and filing.
• Processing expense requests for the accountant to approve.
• Bank reconciliation.
• Liaising with third party providers, clients and suppliers.
• Updating and maintaining procedural documentation.

Record and update of company staff personnel particulars,

Work permit application and arrange for worker to arrive to Singapore

Arrange medical for staff.

Record and update workers skill and related certificate. Arrange to renew

and update their construction related skills

Global Financial Consultants (GFC) is one of Singapore’s most venerable and longest established wealth management and financial advisory businesses. Based in the heart of the financial district of Singapore, GFC is focused on providing a tailored and client-centric approach to help safeguard our clients’ financial future whilst guiding them on the path to achieve their personal financial goals and objectives. Our MAS regulated Financial Advisors pride themselves on providing professional and unbiased financial advice that helps our clients create and protect their wealth.

Why GFC?:

- Training & Support Provided – We ensure that you’re given opportunities to succeed

- Career Advancement Opportunities

- Quarterly Team-Building Initiatives

- Close-Knit Environment

- Opportunity to work with a diverse team

Job Responsibilities:

· Clerical receptionist duties such as filing, scanning, uploading and renaming of documents

· Booking of meeting rooms and attending to clients arriving for meetings

· Maintain clean reception area, meeting rooms and pantry

· Serving drinks and directing client to meeting rooms before informing Financial Advisors

· Ordering and monitoring of office, pantry and toilet supplies

· Create Purchase Orders for any ordering of office supplies and follow up with the invoices

· Coordinating all other front desk activities

· Collecting and segregating mails daily

· Mail out cheques and dropping off cheques at quick cheque deposit box

· Arranging for local and overseas couriers

· Provide administrative support to admin and accounting department

· Data entry duties

· Submitting business to providers

· Any other adhoc duties

Job Requirements:

· Candidate must possess at least GCE 'O' Level/Nitec, Higher Nitec/Diploma in any field

· Minimum 2 years related experience as a receptionist/administrative role

· Must be IT savvy and proficient in Microsoft Office

· Good interpersonal and communication skills

· Independent, initiative, responsible, attention to detail

· Ability to multi-task and work in a fast-paced environment

· Energetic and eager to learn new skills

· Great teamwork among peers

· Able to start work immediately

Note: Shortlisted candidates may be required to go through an Assessment Test to assess your typing and coordination abilities

GFC is an equal opportunity employer and we value diversity at our company. We do not discriminate against employees based on race, color, religion, sex, national origin, age, disability or genetic information.

We regret to inform that only shortlisted candidates will be contacted.

• Management of HAD shared email accounts
• Liaising with other divisions on administrative matters for the department
• Scheduling of HAD's internal and external meetings (For e.g., HAD team huddle, Social gatherings, Wellness Chat, Meetings with AACs, etc
• Consolidation of CCEA submissions
• Conduct random verification on information captured by system are complete. Inform Indra if XX% of submissions do not meet the requirements
• Arranging for Courier
• Any other ad-hoc tasks.

Requirements

• Possess at least a GCE A LEvels or Diploma in any field
• Good in Excel
• Some prior experience in Admin

For interested candidate, please email your resumes to [email protected]

Denyse Nicole Tan Shuqin (#HDT)

Recruit Express Pte Ltd

CEI No: R1333503

Company EA license : 99C4599

*Please note that the successful candidate will be required to work in 2 different locations - Aljunied and Jurong East

• Daily reporting of absentee trainees to Sales
• Send confirmation/cancellation letters to trainees before commencement of class
• Timely checking of class attendance and assessment results in Trainer Portal and follow up with Trainers when it is not marked in system
• Record daily tasks completed in the tracking file
• Send results announcement to trainees

Requirements:

• Attention to detail
• Good knowledge of supported courses will be an advantage
• Good knowledge of training administration systems will be an advantage

We are seeking a highly organized and efficient Personal Assistant to support our Managing Director (MD) and Chief Operating Officer (COO). The ideal candidate will be proactive, detail-oriented, and able to manage a variety of tasks to ensure the smooth operation of the executive team's schedules.

1. Calendar and Travel Management:

· Schedule and coordinate meetings, appointments, and events for the MD/COO.

· Plan and coordinate travel arrangements for the MD/COO and other company representatives.

· Manage hotel accommodations for business trips for the entire company, ensuring preferences and requirements are met.

· Coordinate hotel reservations, cancellations, and changes as needed.

· Arrange flights, ground transportation, and other logistics.

2. Communication and Documentation:

· Act as a liaison between the MD/COO and internal/external stakeholders.

· Handle incoming calls, emails, and correspondence on behalf of the executives, ensuring timely responses.

· Organize and maintain confidential files and documents for the executives.

· Prepare and edit reports, presentations, and other materials as required.

3. Meeting and Event Coordination:

· Assist in preparing agendas, documents, and materials for meetings.

· Attend meetings as required, take minutes, and follow up on action items.

· Prepare PowerPoint slides for MD/COO presentations, ensuring a professional and polished appearance.

· Help out in supporting company events, such as Dinner and Dance (D&D), by coordinating logistics and providing assistance as needed.

4. Expense and Time Management:

· Manage and reconcile expense reports for the MD/COO in a timely manner.

· Handle correspondence and assignments independently and professionally, meeting tight deadlines and schedules.

5. Specialized Tasks:

· Assist in arranging production tours and food tastings for customers.

· Liaise with brand managers, in-house chef, production manager, and other relevant parties to ensure smooth execution.

· Assist in arranging in-house lunches for MD’s guests.

Qualifications

· Proven experience as a Personal Assistant or Executive Assistant.

· Excellent organizational and time-management skills.

· Strong written and verbal communication skills.

· Proficient in Microsoft Office Suite and scheduling tools.

· Experience in creating professional PowerPoint presentations.

· Discretion and confidentiality in handling sensitive information.

· Ability to work independently and collaborate effectively within a team.

· Flexibility to adapt to changing priorities and schedules.

· Preferably process at least Diploma in any field

• Assist in preparing incoming and outgoing letters, emails and sorting out mailers, bills, etc.
• Arrange and requisite pantry refreshments, stationery, office items, etc.
• Arrange and register courses for staff and workers.
• Updating staff and workers records,
• Arrange dormitory check-in and check-out for workers.
• Prepare a master list for Drawings, Documents, incoming & outgoing correspondences.
• Submission of documents, drawings, letters,s and creating transmittal.
• Maintain proper organization of filing system, storage of documents and information.
• Keep electronic filing and archive system for easy issuance, storage, retrieval, and management of documents to internal and external parties.

Requirements:

• Proficient in Microsoft Office with an eye for details
• With or without experience, motivated and willingness to learn on the job.
• Proactive, responsive, and attentive to project requirements

We are looking for a detail-oriented and proactive individual to fill the role of Admin & Customer Service Representative. In this position, you will be responsible for handling incoming enquiries from customers and supporting various administrative tasks to ensure the smooth operation of the business.

Key Responsibilities:

• Customer Enquiries: Manage incoming enquiries via phone, email, social media and other channels, providing accurate and timely responses to customer questions and concerns.
• Lead Management: Assess incoming leads and assign them to the appropriate sales team member, ensuring a seamless handover for further follow-up and conversion.
• Order Processing: Generate invoices and delivery orders (DO) for customer orders, ensuring accuracy and completeness in all transactions.
• Monthly Stock Take: Conduct monthly stock take to reconcile inventory levels, identify discrepancies, and maintain accurate records of stock movement.
• Sales and Expenditure Tracking: Maintain records of sales transactions and expenses, tracking revenue and expenditure to provide regular reports to management.
• Miscellaneous Duties: Assist with various administrative tasks as needed, including filing, data entry, and general office support.

Requirements:

• Previous experience in customer service or administrative roles preferred.
• Excellent communication skills, both written and verbal.
• Strong organizational skills and attention to detail.
• Ability to multitask and prioritize tasks effectively in a fast-paced environment.
• Proficiency in Microsoft Excel & Word.
• Positive attitude and willingness to learn and adapt to new challenges.

• Deliver administrative support to the staff in Safety and Operations Department.
• Distribute Notices to Mariners, Port Marine/Shipping Circulars and Notices, safety circulars, training materials, documents and amendments to vessels.
• Handle and maintain records of all Department invoices.
• Organize and uphold statistics of all casualties and incidents reported by vessel.

Requirements:

• Diploma in Marine Engineering or equivalent
• At least 1 years of working experience in Oil Trading industry.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701
Registration: R21100996

Reporting to the Centre Manager, the Admin Assistant will perform administrative and customer service support for security, carpark, fire safety, equipment maintenance, and other projects. Complete records, reports and other duties as required and assigned.

Responsibilities:

• Reporting to the Centre Manager, the Admin Assistant will perform administrative and customer service support for security, carpark, fire safety, equipment maintenance, and other projects.
• Complete records, reports and other duties as required and assigned.
• Receive residents, visitors, tenants, contractors, workmen, etc. and provide directions and general assistance.
• Perform all office administrative duties, including filing of all correspondences, storing and retrieval of old files and records and keeping and updating tenant records.
• Receive telephone calls and direct callers to the appropriate officers and provide available information, where required.
• Assist in compilation of monthly and quarterly reports and to ensure timely submission.
• Preparation of circulars, letters, reports and other documents assigned expeditiously.
• Catalog and keep records of all necessary information, documents, etc.
• Making requisition of management office stationery and maintain inventory.
• Handle all inward and outward correspondences.
• Manage all facilities’ booking.
• Other administrative support and ad-hoc duties as assigned.

Requirements:

• N/ O levels or other relevant professional certification.
• Experience in Property Management/ Real Estate industry is a strong advantage.
• Good interpersonal and communication skills
• Meticulous to ensure administrative accuracy
• Well versed in Microsoft Office
• Open to work 5.5 day

Interested candidates, please submit your application with resume including the following information:

1. Last drawn/ Current salary.
2. Expected salary.
3. Notice Period.

Job Description

• Handle HR work including Recruitment, Attendance, Training, Formulating Policy & Procedure
• Coordinate, schedule and facilitate job interviews
• Posting of job advertisements on Job portals
• Managing onboarding and offboarding processes for employees
• Maintain proper documentation of employee records.
• Handle application, renewal and cancellation of work passes
• In charge of payroll process
• Sorting of incoming mails and arranging of courier services.
• Maintain and manage proper document filing (eg. photocopying, scanning, filing and printing)
• Handle work injury claims
• Administer training related matters including coordination or enrolment of internal & external courses, update and maintain training record etc
• Manage daily general administration works including maintaining office facilities, supplies
• Any other ad-hoc site admin duties which may be assigned.

Job Requirements

• Candidates with at least 1 year relevant experience is preferred
• Degree in any qualifications
• Able to start work immediately or with short notice will be added advantage
• 5.5 days / 6 days work week (Alt Saturday)
• Willing to work in Construction Site (Lentor)
• Independent, good communication skills, able to work well under pressure

Position Summary: Diabetes Singapore is seeking a dedicated and versatile individual to join our team as a Customer Service cum Admin Assistant. This role is integral to our mission of providing exceptional support and information to people affected by diabetes, their families, and the community. The ideal candidate will be a compassionate communicator, well-organized, and adept at multitasking.

Key Responsibilities:

1. Customer Service:

• Respond to inquiries and provide information about diabetes and related services to clients via phone, email, and in person.
• Assist in scheduling appointments and managing client records.
• Offer empathetic support and guidance to individuals and families dealing with diabetes.
• Liaise with healthcare professionals and other stakeholders to coordinate care and services.

1. Administrative Duties:

• Perform data entry tasks and maintain accurate client records.
• Assist in preparing reports and presentations related to diabetes care and support.
• Manage office supplies and ensure necessary equipment is available and functioning.
• Support the organization in event planning and execution, including workshops, seminars, and fundraising events.

1. Outreach and Education:

• Participate in community outreach programs to raise awareness about diabetes.
• Assist in developing and distributing educational materials.

1. Team Collaboration:

• Work collaboratively with other team members to enhance service delivery.
• Participate in team meetings and contribute to continuous improvement initiatives.

Qualifications:

• Diploma in a relevant field or equivalent experience in customer service/administration.
• Excellent communication and interpersonal skills.
• Proficiency in computer skills, including MS Office and database management.
• Ability to work in a fast-paced environment and manage multiple tasks efficiently.
• Compassionate and patient-centered approach.
• Knowledge of or interest in diabetes and healthcare is a plus.

Work Conditions:

• Full-time position, Monday to Saturday.
• Office-based role with occasional community outreach activities.
• Opportunity for professional development and growth within the organization.

Application Process: Interested candidates should submit their resume along with a cover letter highlighting their suitability for the role. Applications should be sent to the specified email address [email protected] or through the mycareersfuture.gov.sg portal.

Diabetes Singapore is an equal-opportunity employer and values diversity in its workforce. We encourage applications from all qualified individuals.

Responsibilities:-

• Administrative, data entry and filling of documents
• Preparation of reports
• Co-ordination of jobs between different departments
• To perform other ad-hoc duties assigned by superior

Requirements:-

• 5.5 Working Days
• Able to communicate effectively in English and Mandarin (in order to liaise with Mandarin speaking associates)
• Minimum N level / O level
• PC literate in MS Office

• Outgoing and able to communicate well.
• Maintain a positive relationship between company & public / coordinate with HOD.
• Prepare PO as per request.
• At least 3 years working experience.
• Proficient in MS Office and Excel Software.

• Manage end-to-end recruitment processes, including sourcing, interviews, reference checks, and salary negotiations.
• Advertise positions across various platforms and employ innovative sourcing techniques to find ideal candidates.
• Collaborate with Hiring Managers to assess manpower needs and develop recruitment strategies for process enhancement.
• Foster strong relationships with Hiring Managers to optimize recruitment efficiency.
• Handle work pass applications and renewals.
• Generate Recruitment Status reports using Excel for management review.
• Oversee onboarding and offboarding procedures for employees.
• Address employee grievances and disciplinary matters.
• Conduct general HR administration tasks, such as drafting appointment and confirmation letters.
• Maintain and update HR Information Systems (HRIS).
• Process vendors' invoices within the internal system.
• Manage hotel reservations, air ticket bookings, and visa applications.
• Provide support for HR projects and initiatives as needed.

REQUIREMENTS:

• Diploma in Business Management, HR, or equivalent field.
• Minimum 3 years of relevant experience, preferably in Manufacturing.
• Recruitment experience is highly desirable.
• Self-motivated with the ability to work autonomously.
• Passionate about recruitment and adept at driving employer branding.
• Excellent communication and interpersonal skills.
• Familiarity with local Employment Act and HR practices.
• Customer service-oriented, resourceful, meticulous, organized, and capable of working under pressure.
• Proficient in MS Office, particularly Excel.
• Fluency in Chinese (speaking, reading, and writing) is essential for communication with Chinese-speaking customers and counterparts

**We regret that only shortlisted candidates will be notified**

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its Singapore and overseas subsidiaries and affiliates collecting, using and disclosing your personal data to prospective employers/companies based in any country for purposes of evaluating suitability for employment, conducting reference checks, administering employment related services, complying with Government’s COVID-19 health advisories and such other purposes stated in our privacy policy. Our full privacy policy is available at www.persolkelly.com.sg. If you wish to withdraw your consent, please drop us an email to let us know. Please feel free to contact us if you have any queries. Juven Lee Hui Teng (EAP No. R23116281) EA Licence No. 01C4394

Responsibilities:

• Perform general administrative duties
• Provide secretarial support, including managing of calendars and meeting appointments
• Process work pass applications and renewals
• Overseas visa applications and booking of air tickets
• Other ad hoc duties

Requirements:

• At least GCE 'O' Level / Diploma / ITE
• At least 1 year of relevant working experience
• Knowledge of Microsoft Office applications (Word, Excel, Powerpoint etc)
• Able to work independently
• Willingness to work in Loyang area
• Able to commence work immediately or within short notice

Administrative Assistant Job Description

We are looking for an administrative assistant multi-tasker with excellent communication skills and an upbeat attitude. To be successful as an administrative assistant, candidates should be professional, polite, and attentive while also being accurate. They should always be prepared and responsive, willing to meet each challenge directly. Administrative assistants must be comfortable with computers, and general office tasks, and excel at both verbal and written communication. Most importantly, administrative assistants should have a genuine desire to meet the needs of others.

Administrative Assistant Responsibilities:

• Handling office tasks, such as filing, generating reports and presentations, setting up meetings, and reordering supplies.
• Providing real-time scheduling support by booking appointments and preventing conflicts.
• Making travel arrangements, such as booking flights, and cars, and making hotel and restaurant reservations.
• Screening phone calls and routing callers to the appropriate party.
• Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
• Greet and assist visitors.
• Maintain polite and professional communication via phone, e-mail, and mail.
• Anticipate the needs of others to ensure their seamless and positive experience.
• Perform any other duties assigned by the director.

Administrative Assistant Requirements:

• Associate’s Degree in a related field.
• Prior administrative experience.
• Excellent computer skills, especially typing.
• Attention to detail.
• Multilingualism may be preferred or required.
• Desire to be proactive and create a positive experience for others.
• The ability to work under pressure.
• Availability to work within opening hours (e.g. evenings, holidays, weekends).