Total 4,694 Administrative / Clerical job vacancies in 5 changi business park crescent changi business park singapore

Established in 2001, Nanyang Institute of Management ("NIM") is a forward-looking premier education provider in the region. At NIM, we focus on "Nuturing Today for Tomorrow" with a student-centric culture that places learning needs above all else. We pride ourselves on the ability to offer an environment that is geared towards achieving academic and teaching excellence while nuturing our students as a whole.

We have an exciting career opportunity for the position of Academic Admin & Examination Executive and invite talented individuals to join us in our mission.

Job Description:

• Oversee and manage all aspects of student academic matters, including secretarial services to the Institute Board of Academic and Examination.
• Deliver prompt and efficient support to the academic department, overseeing a variety of tasks such as managing admissions, maintaining student grades and records, evaluating grade reports, organising academic board meetings, and conducting statistical analysis and performance tracking for students and faculty.
• Support the Academic department by regularly collecting, analysing, and reporting data related to various student issues, including grades, academic performance, and graduation statistics.
• Provide regular reports on student enrollment and graduation data to senior management and university-wide committees.
• Ensure accurate recording of assessment methods and results for each module.
• Supply assessment reports and invigilator scheduling information to all Heads of Schools ("HOS").
• Liaise with the Academic Board Chairman and members on academic matters, including arranging Board of Examiners (BOE) meetings and recording minutes.
• Coordinate the signing of certificates by Academic Board members.
• Administer the issuance of academic transcripts and certificates.
• Assist with the authentication of photocopies of student transcripts and certificates.
• Perform any additional tasks as directed by the Academic Dean and Management.

Requirements:

• 3 years of experience in academic administration or a similar capacity.
• Strong organisational and data management skills.
• Detail-oriented and accurate in handling data and documentation.
• Ability to handle confidential information with discretion.

Job Details:

• Salary: $12/hr
• Contract: Oct 24 - Jan 25
• Location: Novena

Responsibilities:

• Provide general admin and logistics support to Admin Team during the digitization exercise, which includes packing and moving of cartons of files and documents between registry and vendor’s production room.
• Conduct quality checks of scanned images.
• Assist Admin Team in organising the registry office and storeroom during the digitization exercise.
• Any other duties as may be assigned by the Assistant Director (Corporate Development).

Job Requirements:

• Diploma in any discipline
• Able to carry cartons / boxes of files and documents
• Team player with good communication and interpersonal skills
• Organised, meticulous and attention to details
• Able to commit for the full 3 months (Oct 2024 to Jan 2025)

Interested candidate please click "APPLY"to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile https://go.persolkelly.com/job/apply/8875

Should you be interested in this position, please contact Coco at 8121 4759 your resume directly for fast respond.

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • UEN No. 200007268E • EA License No. 01C4394 • EA Registration No. R23117223 (Poh Siew Ling)

Job Title: Japanese Speaking Office Admin
Industry: Financial Services
Salary: SGD 2,500 - 3,500
Location: Central, Singapore
Job Type: PERMANENT (FULLTIME)
Job URL: https://www.jointhire.com.sg/job/3284

About Company:
Our Client is a Japanese Fund Management Organization who was voted and held on to their title of Most Consistent Asia-based Fund and Credence Global with Best Asia-based CTA/Managed Futures Fund – both for the third consecutive year since 2016

Job Description:
- Handle office admin tasks including, managing general office duties
- Organizing and maintaining office files and records
- Assisting with scheduling meetings and managing calendars
- Handling basic bookkeeping tasks and expense reports
- Coordinating office supplies and equipment maintenance
- Support team members with various administrative tasks as needed
- Be prepared to take on additional responsibilities or projects as they arise
- Adapt to changing priorities and workload distributions

Job Requirements:
- At least Diploma
- Fluent in Japanese (speaking and writing) to communicate effectively with the Japanese-speaking stakeholders
- Good communication skills in both Japanese and English
- Proficient in Microsoft Office, especially Excel
- Strong organizational and time management skills
- Excellent attention to detail
- Ability to multitask and prioritize effectively
- Comfortable with a desk-bound job and on-site work
- Flexibility to adapt to various tasks and responsibilities

Compensation:
- Working location: CBD
- Working hour: 9am -6pm

Provide administrative support to the management team and office staff

Maintain and organize company files, records, and databases

Manage scheduling, meetings, and appointments for executives

Handle incoming calls, emails, and correspondence

Prepare reports, presentations, and documents as needed

Assist in the coordination of real estate transactions and documentation

Track and manage deadlines, contracts, and client communications

Maintain office supplies and ensure smooth day-to-day operations

Liaise with clients, vendors, and service providers

Assist in the preparation of financial statements and reports

Requirements:

Proven experience as an Administrative Assistant or in a similar role, preferably within real estate or investment firms

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)

Excellent organizational and multitasking abilities

Strong verbal and written communication skills

Ability to work independently and in a fast-paced environment

Detail-oriented and proactive problem-solver

Familiarity with real estate or financial services is a plus

Provide administrative support to the management team and office staff

Maintain and organize company files, records, and databases

Manage scheduling, meetings, and appointments for executives

Handle incoming calls, emails, and correspondence

Prepare reports, presentations, and documents as needed

Assist in the coordination of real estate transactions and documentation

Track and manage deadlines, contracts, and client communications

Maintain office supplies and ensure smooth day-to-day operations

Liaise with clients, vendors, and service providers

Assist in the preparation of financial statements and reports

Requirements:

Proven experience as an Administrative Assistant or in a similar role, preferably within real estate or investment firms

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)

Excellent organizational and multitasking abilities

Strong verbal and written communication skills

Ability to work independently and in a fast-paced environment

Detail-oriented and proactive problem-solver

Familiarity with real estate or financial services is a plus

Corporate Secretary Executive

Location: Cecil street

3 mins to Telok Ayer MRT

4 mins to Shenton Way MRT

5 mins to Raffles Place MRT

Working Days: Mon-Fri, 5 days

Working Hours : 9am to 6pm

Salary: $3800 - $4500

Job Descriptions

•  To provide full suite of corporate secretarial related services (e.g., incorporation of company change of company officers and share transfers)
•  Manage a portfolio of clients in providing corporate secretarial services
•  Handling submission of ACRA & IRAS transactions
•  Preparing Directors/Shareholders resolutions, Extraordinary / Annual / General Meetings Minutes, relevant statutory forms and other related documents for on-going corporate secretarial matters.
•  Provide advice on compliance requirements, corporate governance and corporate secretarial matters
•  Ensure that secretarial files and statutory records are properly updated and maintained
•  Performing Onboarding / Ongoing Due Diligence Check on new and existing clients
•  Liaise with statutory bodies, banks and other third-party business partners as and when required
•  Handle work pass application for clients’ expatriate staff
•  Review/Prepare financial statements in XBRL format.
•  Any other corporate and ad-hoc jobs as required

Requirements

•  Holding or currently pursuing corporate secretarial qualification / compliance background would be an advantage.
•  A meticulous, organized and proactive individual who is able to work independently.
•  Multi-task and work under tight timelines.
•  At least 2 years’ relevant corporate secretarial experience is required
•  Someone who is looking for long-term career growth prospect

Benefits

• Performance bonus will be considered (average: 2 months for past a few years)
• Company trip (year 2024 : trip to Japan) may conduct once in 2 to 3 years
• Team building has been conducted once every 2 months. (the company gave some budget and team can organize lunch or activity)
• Manager distributed work schedule (list of assigned task in a month) to each staff at the beginning of month based on the position and capability to avoid giving heavy workload to each staff

Work environment and past benefits track records:

※This is not mandatory benefit to available to everyone. It is an example that the company provided such a benefit to certain employee last time or currently. And the decision is subject to the employer and performance/working period.

• The company subsidizes lecture, exam fees or courses (ACCA/Secretary/IRAS) if it is subject to work related.
• A few staff opt to work from home a few days in a week
• Average OT hours is less than 5 hours in a month
• Work from own country due to personal matters (period is limited) such as Bereavement, returning home, pregnancy, buying a house, etc.

• Working Timing: 5.5 Days work week
  Monday - Friday [ 9am - 6pm ]
  Saturday [ 9am - 1pm ]
• Salary: $2,500 + $3,800
• Office Location: Kaki Bukit Techpark

Responsibilities

• Carry out daily driving activities
• Ensure cleanliness & upkeep of the cars, including petrol, cash card, regular servicing and service maintenance regularly
• Maintenance and routine inspection of the cars to ensure that they are always in good condition
• Keep track and record of road tax, inspection and related matters for the fleet of cars
• Perform other duties as Personal Assistant
• Other responsibilities, as may be allocated from time to time.

Requirements

• Years of relevant experience in handling luxury cars
• A valid class 3 license with clean record
• Willing to work late/public holidays when required

Interested applicants can email your CV to [email protected] or whatsapp to +65 89249206

The Supreme HR Advisory Pte. Ltd || 14C7279

Chua Jie Ying (Cai Jie Ying), Evelynn || EA Personnel License R24120580

• Position:Admin
• Working Days: 5.5 Day (Mon to Fri)
• Working Hours: 9am – 6pm (Sat) : 9am – 1pm
• Working Location: Clementi
• Salary: $2000 - $2800

Job Requirement:

• Familiar with admin duties

Job Scope:

• Admin duties
• Design image for company products (FMCG)
• Upload image to company website
• Any other ad-hoc duties when required.

☘The Supreme HR Advisory Pte Ltd EA No: 14c7279

☘SAMUEL SIAW Reg No: R24124745

About Us:

MatchMove, a Singapore's homegrown fintech leader, where innovation meets opportunity. As a pioneer in digital payments, we empower businesses and individuals across the world with our embedded, secure and seamless solutions. Having expanded our ecosystem through the acquisition of Shopmatic, a leading e-commerce solutions provider, we now offer a platform for entrepreneurs and businesses to grow online. Embracing the spirit of continuous learning and productivity, we foster a culture of collaboration, creativity, and growth. Our team thrives on solving real-world problems, exploring new technologies, and pushing boundaries. By joining us, you'll not only shape the future of fintech but also explore the intersection of payments and e-commerce, gaining expertise in two rapidly evolving industries. If you're passionate about innovation, committed to lifelong learning, and eager to drive business growth, we invite you to grow with us. Seize this chance to build a fulfilling career, drive innovation, and contribute to Singapore's vibrant fintech and e-commerce ecosystem.

Are You The One?

We are looking for a dedicated Office Manager and PA to support our CxOs in their day to day work requirements.

Job Responsibilities:

PA support to CxOs:

• Support our CxOs on calendar management, coordinate appointments, reservations, meetings and teleconferences.
• All necessary travel arrangements and ensuring to adhere to the company travel policy and budget
• Administrative support including filing of expenses claims

Office Management:

• Maintenance and upkeep of the office - Manage subcontractors on maintenance, cleaning etc and coordinate services with building management and/or landlord.
• Manage contract and performance of cleaning contractor, ensure the cleanliness of the entire office.
• To be the person supporting office renovation, relocation, refurnishing if any, including the office space allocation, etc.
• Maintain and the renewal of service agreements for office equipment.
• Supporting in welcoming guests in office, upkeep of the meeting room, pantry telephone and office supplies.

Business Ops Support

• Be the point contact for travel arrangements (flight, accommodation, transportation & Visa applications).
• Assist the Commercial Team to build a common library resource on NDAs, contracts, and use of standardized Sales Tools such as HubSpot for all countries, in order to improve operational efficiency.
• Other additional and/or ad hoc duties as assigned from time to time.

Job Requirements:

• Preferably a minimum of 3 years of experience in the areas of business travel, admin, ops or office management.
• Open to mid-career individuals
• Proven ability to communicate effectively and work cohesively within a fast and high performing team.
• Good eye for details with a “hands-on” and “can-do” attitude.
• Proven ability to work independently and meticulously in a fast-paced environment.
• Positive mind-set with the ability to work with flexibility and adaptability
• Tech savvy with a strong proficiency in MS PowerPoint and Excel skills.
• A good team-player, proactive and self-motivated.

MatchMove Culture:

· We cultivate a dynamic and innovative culture that fuels growth, creativity, and collaboration. Our fast-paced fintech environment thrives on adaptability, agility, and open communication.

· We focus on employee development, supporting continuous learning and growth through training programs, learning on the job and mentorship.

· We encourage speaking up, sharing ideas, and taking ownership. Embracing diversity, our team spans across Asia, fostering a rich exchange of perspectives and experiences.

· Together, we harness the power of fintech and e-commerce to make a meaningful impact on people's lives.

· Grow with us and shape the future of fintech and e-commerce. Join us and be part of something bigger!

Personal Data Protection Act:

By submitting your application for this job, you are authorizing MatchMove to:

• collect and use your personal data, and to disclose such data to any third party with whom MatchMove or any of its related corporation has service arrangements, in each case for all purposes in connection with your job application, and employment with MatchMove; and
• retain your personal data for one year for consideration of future job opportunities (where applicable).

Position title: Admin Assistant

Location: Pioneer MRT

Working days: 5.5 days (8.30am – 5pm) , (8.30am – 12pm)

Salary : SGD $2,400 - $2,600

Job Description:

• Issue invoice

• Admin duties

• DO

• Answering calls, replying emails etc.

• Training provided

• Basic computer knowledge, eg. Word, Exel etc.

☘The Supreme HR Advisory Pte Ltd EA No: 14c7279

☘SAMUEL SIAW Reg No: R24124745

• Position: Accounts & Admin Executive
• 5 days, 9am- 5.30pm
• Salary: $3000 -$4000
• Address: UE Square (Fort Canning)

Interested applicants can also send your resume to WA: +65 8827 8712 (Ms Lynne) and allow our Consultant to match you with our Clients. No Charges will be incurred by Candidates for any service rendered.

TAN LEE XIAN Reg No: R24123487

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Overview

Our company is currently on the lookout for an experienced Admin & Finance Executive to provide financial administrative support to our companies. You will be working closely with and reporting directly to the Regional Financial Controller.

Main Responsibilities

Finance

• Handle partial set/ or full sets of accounting (AP/ AR/ GL)
• Responsible for daily bookkeeping, accounts receivables & payables functions and other related duties assigned.
• Performing administrative and clerical tasks, such as data entry, preparing payment vouchers, generating reports and statements, filing paperwork, and liaising with clients on payment matters.
• Maintain general journal entries
• Liaise with external accountants, auditors, tax agents, corporate secretary, bankers etc.
• Perform any other accounting/finance duties and responsibilities as and when necessary.

Administration (Ad-hoc)

• Ensure and maintain proper documentation of all finance, accounting and administration activities.
• Acting as the first point of contact when dealing with staff, suppliers and clients in terms of correspondence.
• Written communication including but not limited to drafting of documents or letters as and when necessary.
• Maintaining re-order level of office supplies, pantry, stationery, purchase of products and equipment, office maintenance etc.
• To provide administrative support to Management and ensure smooth operations of the Company.

Requirements

• At least 5 years of accounting working experience
• Familiarity in EXACT & Cargowise One, Microsoft Outlook, TEAMS, Excel or related ERP.
• Polytechnic diploma or bachelor’s degree in accounting, finance, Business Administration, Accounting or related field.

• Responsible for administrative duties such as data entry, documentation, filing, typing, copying, binding, scanning etc.
• Handle supplies inventory and validate invoices prior to payments.
• Compile and arrange reports on monthly basis.

Requirements:

• At least 1 year of admin experience preferably in a Construction Project Site Office.
• Proficient in MS Office

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R22111604

Position title : Preschool Admin
Working Venue: Farrer Park
Working Timing: 44 hours per week (Normally 8am-5pm / 9am-6pm, discuss more during the interview)
Working day: Mon - Fri
Salary : Up to $2800 (With more relevant experiences can ask more)

OVERVIEW
The Administration Assistant assists the Principal in managing and coordinating administration and operations in the centre. Main scope includes administration, financial, personnel and procurement.

RESPONSIBILITIES
ADMINISTRATION

• Manage registration and withdrawal of children
• Prepare and collate monthly reports and submissions to Government Agencies and Head Office
• Update and submit children’s particulars receiving subsidies and CDC Central-Based Financial Assistance Scheme for Childcare (CFAC) approval letter to Accounts Department
• Update centre’ s fact sheet
• Update parents’ particulars
• Draft simple letters and correspondences
• Coordinate & submit staff and children accident insurance claim forms to Head Office for processing
• Maintain and update filing system

FINANCIAL

• Invoicing and collection of fees and other payments
• Banking, verification of fee collection and other payments
• Issuing of receipts
• Disbursement of petty cash expenses
• Preparation of petty cash, fee collection reports
• Ensure completeness of monthly invoices and receipts
• Ensuring that effective and efficient systems and procedures are in place
• Support Financial Year End Audit and Special Audits (Subsidy/ICCP/DSLS etc)

PERSONNEL

• Coordinate training registration and submit to Head Office
• Assist in recruitment related matters as communicated by Head Office
• Update and inform government agencies of staff changes in One@ECDA (along with Principal)
• Manage ECDA CMS

PROCUREMENT

• Submit payment documents for purchases
• Submit monthly provision to suppliers
• Submit quarterly stationery supplies orders to suppliers
• Submit uniform and mattress orders to suppliers
• Maintain inventory for uniform, mattress and stationery

OTHERS

• Ensure that licensing requirements are met at all times (along with Principal)
• Attend to public enquiries and complaints
• Clearing of incoming and outgoing centre mails and emails
• Update centre’ s notice boards
• Liaise with Head Office on matters pertaining to centre maintenance works
• Monitor maintenance of centre equipment (copier machine, computers, telephones)
• Conduct periodic checks of centre to report damages or vandalism
• Attend staff meetings, workshops, conferences, in-service training
• Promote a neat and professional appearance
• Any other duties as and when assigned by the Principal

REQUIREMENTS

• Competent with Microsoft applications (Outlook, Word and Excel)
• Minimum GCE ‘O’ Levels
• Preferably prior experience in Preschool / Childcare centre / Student care administration role.

☘The Supreme HR Advisory Pte Ltd EA No: 14c7279

☘SAMUEL SIAW Reg No: R24124745

Position Title: Order Administrator
Location: Geylang Bahru
Working Days: Mon - Fri, 5 days (ALT SAT)
Working Hours: 8.30am – 6.00pm
Salary: $2,000 - $2,200 (Depends on Experience)

Admin

• Prepare customer quotations
• Fulfilling orders
• Processing orders to shipment and delivery of orders to customers.
• Responsible to manage customers’ orders and coordinating with colleagues during the entire process.
• Data entry
• Manage sales hotline and follow up on all customer and other sales enquiries
• And other admin matters as assigned by Supervisor

Prerequisites

• On job training provided.
• Minimum of 1-year related experience in related Food wholesale trade will be advantageous
• Proficient in MS office applications

☘The Supreme HR Advisory Pte Ltd EA No: 14c7279

☘SAMUEL SIAW Reg No: R24124745

• Perform general administrative and operational duties.
• Maintain and update service provider and client records.
• Manage paperwork and handle formalities related to claim matters.

Requirements:

• Diploma and above
• At least 1 year of relevant working experience.
• Proficient in MS Office.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R21100996

Position title: Admin Assistant

Location: Pioneer MRT

Working days: 5.5 days (8.30am – 5pm) , (8.30am – 12pm)

Salary : SGD $2,400 - $2,600

Job Description:

• Issue invoice

• Admin duties

• DO

• Answering calls, replying emails etc.

• Training provided

• Basic computer knowledge, eg. Word, Exel etc.

☘The Supreme HR Advisory Pte Ltd EA No: 14c7279

☘SAMUEL SIAW Reg No: R24124745

• Position:Admin
• Working Days: 5.5 Day (Mon to Fri)
• Working Hours: 9am – 6pm (Sat) : 9am – 1pm
• Working Location: Clementi
• Salary: $2000 - $2800

Job Requirement:

• Familiar with admin duties

Job Scope:

• Admin duties
• Design image for company products (FMCG)
• Upload image to company website
• Any other ad-hoc duties when required.

☘The Supreme HR Advisory Pte Ltd EA No: 14c7279

☘SAMUEL SIAW Reg No: R24124745

• Provide comprehensive administrative support to the Director.
• Collaborate with the Director and provide assistance with all aspects of his daily work schedule.
• Assist in the preparation and review of legal documents and filings.
• Maintain electronic and physical filing systems, ensuring accurate and efficient document management.
• Perform any other duties as assigned by the Director to ensure the smooth operation of the office
• Answering phone calls, responding to emails, and handling inquiries. Coordinating with colleagues, and external parties.
• Preparing reports, letters, presentations, and spreadsheets. Ensuring proper formatting and accuracy of documents using Work, Excel and PowerPoint
• Assisting with the planning and execution of company events, special projects, or presentations.
• Ordering, stocking, and distributing office supplies. Monitoring inventory levels.

JOB REQUIREMENTS

• Diploma or equivalent.
• At least 3 years of relevant working experience is preferred.
• Proficient in using MS Office.
• Excellent communication and interpersonal skills.
• Able to multi-task.

Position title: Operation Admin Assistant (Quality)

Working location: Ang Mo Kio

Working days: 5 Days

Working hours: Monday to Friday 9am to 6pm

Salary range: $2,200 - $2,500

Job Description:

• Assist to internal works and process on non-conformances for ISO and GMP.
• Assist and liaise with all departments for any ISO and GMP documentation.
• Coordinate with relevant departments on any change of documents, corrective and preventive action and to ensure all documents follow the requirement.
• Liaise with consultant on ISO process, documents and requirement matters.
• Source quotation for any purchase of equipment or works for ISO and GMP requirement.
• Assist on other functions such as filing, typing, printing and destruction management, quality support and overall productivity within organization.

Job Requirements:

• Candidate should possess minimum Diploma qualification in Administrative/Business/Management
• Minimum 2-3 years of working experience
• Proficient in Microsoft Office (Microsoft Word, Excel and Powerpoint)
• Knowledge or supporting on GMP and ISO 9001, ISO 14001, ISO 45001 will be advantage

☘The Supreme HR Advisory Pte Ltd EA No: 14c7279

☘SAMUEL SIAW Reg No: R24124745

Position title: Operation Admin Assistant (Quality)

Working location: Ang Mo Kio

Working days: 5 Days

Working hours: Monday to Friday 9am to 6pm

Salary range: $2,200 - $2,500

Job Description:

• Assist to internal works and process on non-conformances for ISO and GMP.
• Assist and liaise with all departments for any ISO and GMP documentation.
• Coordinate with relevant departments on any change of documents, corrective and preventive action and to ensure all documents follow the requirement.
• Liaise with consultant on ISO process, documents and requirement matters.
• Source quotation for any purchase of equipment or works for ISO and GMP requirement.
• Assist on other functions such as filing, typing, printing and destruction management, quality support and overall productivity within organization.

Job Requirements:

• Candidate should possess minimum Diploma qualification in Administrative/Business/Management
• Minimum 2-3 years of working experience
• Proficient in Microsoft Office (Microsoft Word, Excel and Powerpoint)
• Knowledge or supporting on GMP and ISO 9001, ISO 14001, ISO 45001 will be advantage

☘The Supreme HR Advisory Pte Ltd EA No: 14c7279

☘SAMUEL SIAW Reg No: R24124745

Position: Project Admin

• Location: Kranji Way | Office will move to Tuas start of next year 2025 (2mins walking from Tuas MRT)
• Working Days: 5 days / 8am - 5pm
• Salary: $2,000 - $2,500

Requirements:

• Relevant experience in Project Admin related

Responsibilities:

• Support in submission of monthly claim / receivables for projects
• Correspondence with clients
• Record and maintain monthly claim/receivable reports
• Ensure proper documentation in project files
• Generate invoices
• Assist in preparing bank reconciliation, monthly finance reports, GST submissions, account receivables and payables, tax-related matters and audit-related queries
• Maintain date accuracy in accounting software with proper documentation, filling and entries

Chin Wai Loon Reg No: R24121618

The Supreme Hr Advisory Pte Ltd EA No: 14C7279

JOB DESCRIPTION

A homegrown trading company with global presence is currently looking for a Secretary to support the CEO’s daily operations.

The Secretary will be responsible for providing executive and administrative support such as managing calendar, meeting schedules, preparing reports, presentations, preparing meeting agendas, meeting minutes, and providing materials that the CEO needs for meetings and appointments.

The Secretary will be responsible for assisting the CEO in managing projects as well by tracking deliverables, coordinating projects, providing research, and monitoring timeline.

The incumbent need to act as the primary point of contact for matters involving the CEO, with responsibilities to act as gatekeeper in handling correspondence and inquiries, communicating with stakeholders and handling emails while maintaining utmost confidentiality regarding sensitive and confidential information.

Additionally, the Secretary will be handling the planning and arranging of travel itineraries such as flights, accommodation and ground transportation, and must be open to travel for about 40% in a year to assist the CEO with business trips.

Successful candidates can expect to work in an established organization with a cohesive team.

REQUIREMENTS:

• Bachelor’s degree in Business Administration, Management, or equivalent
• Minimum 5 years of experience as Executive Assistant, Secretary, or Personal Assistant for CEO
• Open to travel overseas for business trips
• Experience with handling projects and arranging events are good to have
• Fluent in both English and Chinese language on business level as the role require liaising with China branch

Interested applicants kindly use the apply button or send in your application in MS word format to [email protected] (EA: 18C9213 | R23112611)

*We regret that due to potential volume of responses, not all candidates will be contacted.

☑ Good Career Growth and Personal Development

☑ Professional Coaching and Training

☑ Convenient location (Walking distance from Tanjong Pagar MRT)

The internship will offer:

• An exciting opportunity to get an insight to Singapore’s Employment Act
• Dedicated mentorship

Duties

• Assist Recruitment Consultant with fulfilling the staffing needs of clients and job seekers
• Coordinate and schedule meetings and interviews
• Provide support to the sales team
• Perform Administrative and Data Entry duties
• Provide administrative/secretarial support to the Director
• Assist the Director daily tasks and follow up closely
• Other Ad-hoc duties apply if needed

Requirements

• No experience required, training provided
• Min A Levels
• Strong passion for recruitment and people-oriented
• Possess a positive attitude to learn and grow with the company
• Team player and able to work well with all levels

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv to [email protected] / [email protected].

We regret that only the shortlisted candidates will be notified.

EA License No.: 19C9682

Corporate Secretary Executive

Location: Cecil street

3 mins to Telok Ayer MRT

4 mins to Shenton Way MRT

5 mins to Raffles Place MRT

Working Days: Mon-Fri, 5 days

Working Hours : 9am to 6pm

Salary: $3800 - $4500

Job Descriptions

•  To provide full suite of corporate secretarial related services (e.g., incorporation of company, change of company officers and share transfers)
•  Manage a portfolio of clients in providing corporate secretarial services
•  Handling submission of ACRA & IRAS transactions
•  Preparing Directors/Shareholders resolutions, Extraordinary / Annual General Meetings Minutes, relevant statutory forms and other related documents for on-going corporate secretarial matters.
•  Provide advice on compliance requirements, corporate governance and corporate secretarial matters
•  Ensure that secretarial files and statutory records are properly updated and maintained
•  Performing Onboarding / Ongoing Due Diligence Check on new and existing clients
•  Liaise with statutory bodies, banks and other third-party business partners as and when required
•  Handle work pass application for clients’ expatriate staff
•  Review/Prepare financial statements in XBRL format.
•  Any other corporate and ad-hoc jobs as required

Requirements

•  Holding or currently pursuing corporate secretarial qualification / compliance background would be an advantage.
•  A meticulous, organized and proactive individual who is able to work independently.
•  Multi-task and work under tight timelines.
•  At least 2 years’ relevant corporate secretarial experience is required
•  Someone who is looking for long-term career growth prospect

Benefits

• Performance bonus will be considered (average: 2 months for past a few years)
• Company trip (year 2024 : trip to Japan) may conduct once in 2 to 3 years
• Team building has been conducted once every 2 months. (the company gave some budget and team can organize lunch or activity)
• Manager distributed work schedule (list of assigned task in a month) to each staff at the beginning of month based on the position and capability to avoid giving heavy workload to each staff

Work environment and past benefits track records:

※This is not mandatory benefit to available to everyone. It is an example that the company provided such a

benefit to certain employee last time or currently. And the decision is subject to the employer and

performance/working period.

• The company subsidizes lecture, exam fees or courses (ACCA/Secretary/IRAS) if it is subject to work related.
• A few staff opt to work from home a few days in a week
• Average OT hours is less than 5 hours in a month
• Work from own country due to personal matters (period is limited) such as Bereavement, returning home, pregnancy, buying a house, etc.

• Position:Admin
• Working Days: 5.5 Day (Mon to Fri)
• Working Hours: 9am – 6pm (Sat) : 9am – 1pm
• Working Location: Clementi
• Salary: $2000 - $2800

Job Requirement:

• Familiar with admin duties

Job Scope:

• Admin duties
• Design image for company products (FMCG)
• Upload image to company website
• Any other ad-hoc duties when required.

☘The Supreme HR Advisory Pte Ltd EA No: 14c7279

☘SAMUEL SIAW Reg No: R24124745