Total 4,744 Administrative / Clerical job vacancies in 5 changi business park crescent changi business park singapore

• Supervise the loading, off-loading of goods from shipping containers and stacking of the goods in the receiving and dispatching area.
• Tally all goods and match them with shipping invoices and packing orders to ensure the accuracy of incoming and outgoing shipments.

Requirments:

• At least 1 year of working experience
• Detail oriented and with special attention to accuracy and timely reporting.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R21100996

Admin Assistant (Construction)

• Working days: 5.5 Days
• Mon-Fri (9am - 6pm) ; Sat (9am-1pm)
• Salary: $2200 - $2500
• Office Location: 6 Tagore drive, Tagore Building, Singapore 787623 ( Lentor )

Responsibilities:

• Provide administrative support to line of business and projects
• Communicate and work closely with suppliers and office
• Data entry, filling and other adhoc task

Requirement:

• At least 1 years experience working in construction industry
• Knowledge with AutoCad software would be advantageous

Low Yu Xuan Reg No: R24123804

The Supreme HR Advisory Pte Ltd EA No: 14C7279

• Deliver administrative support to the staff in Safety and Operations Department.
• Distribute Notices to Mariners, Port Marine/Shipping Circulars and Notices, safety circulars, training materials, documents and amendments to vessels.
• Handle and maintain records of all Department invoices.
• Organize and uphold statistics of all casualties and incidents reported by vessel.

Requirements:

• Diploma in Marine Engineering or equivalent
• At least 1 years of working experience in Oil Trading industry.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701
Registration: R21100996

Job Responsibilities:

- Provide full spectrum of secretarial support

- Scheduling of appointments with clients

- Conduct market research and organisation activities on behalf

- Assist in business-oriented matters

- Perform vendor negotiations activities for business needs

- Schedule internal/external conference meetings and company events

- Any other ad-hoc tasks assigned

Requirements:

- Minimum Higher Nitec in any discipline

- Intermediate to advanced level for Microsoft Words, Excel and PowerPoint

- Possess good verbal & written communication skills

- Detail-oriented with good organisation skills

- Ability to work independently

Working Hours & Salary:

- At least 3 days a week, 10 am – 6pm (1 hour lunch break)

- $12 per hour

Benefits:

- Flexible working schedule, ideal for balancing work and personal commitments

- Opportunity to gain valuable experience in a dynamic work environment

- Collaborative and supportive team culture

- Fun and engaging work environment

- Potential for skill development and career growth

- Conveniently located office with access to public transportation

Position: Executive Assistant / PA

Location:Various Locations

Headquarters: Woodland

Working days and hours: 5 Days 9am - 6pm (Flexible)

Salary: $2,800- $3,200 + Transport fee claimable

Interested applicants can also send your resume to

WA:+65 8839 3566 (Ms Angel) and allow our Consultant to match you with our Clients. No Charges will be incurred by Candidates for any service rendered.

LIEW ONN KEE REG NO : R22108518

THE SUPREME HR ADVISORY EA NO:14C7279

Job Overview:

We are seeking a highly competent and passionate Executive Assistant to support our school operations and provide support to our centre leaders and key appointment holders.

Key Responsibilities:

* Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

* Manage the calendars of centre leaders, scheduling appointments, and coordinating meetings.

* Assist in the preparation and coordination of events and parent-teacher meetings.

* Act as a liaison between the executive team and other staff members, ensuring clear and efficient communication.

* Support the human resources department by processing employee onboarding paperwork, maintaining personnel files, and tracking employee vacation days.

* Coordinate with vendors, clients, and other members of the company to ensure that projects are completed on time and within budget.

* Manage the logistics of the school's bus fleet, ensuring proper scheduling, maintenance, and safety protocols are followed.

* Handle sensitive information in a confidential and professional manner.

* Support the implementation and upkeep of administrative systems and procedures.

* Assist in managing finances and budgeting, including preparing invoices, tracking expenses,doing basic bookkeeping, and creating financial reports.

Requirement:

* Minimum of 3 years’ experience as an executive assistant or in a related role.

* At least a Diploma Level qualification in any field

* Knowledge of early childhood education industry is a plus

Overall responsibility is to manage the Singapore Regional office, handle the general administrative responsibilities for the Regional Vice Presidents and VPs, and provide general support for the international team members in office and COE members that support the Europe region.

(50%) Provide Primary Support for Vice Presidents of International (Singapore)

· Maintain, organize and prioritize calendars and task lists for Vice President

· Manage external communications with master franchisee’s and their support team

· Make travel arrangements and manage logistics, including applying for visas when required

· Prepare expense reports

· Compile reports and information for weekly staff meetings and tracking minutes from each meeting.

· Coordinate, confirm and track budgets for team events and meetings

· Compose correspondence, copying, filing, ordering office supplies

· Serve as point of contact from World Resource Center (WRC) and Singapore Regional Office for items including invoicing and immigration/visa questions

· Miscellaneous assignments as requested.

(40%) Office management and support

· Organize, coordinate, and communicate department meetings, both onsite and offsite, including accommodations and meeting rooms, meal services, materials preparation and coordinating required follow up for action items

· Manage and prepare necessary amenities for team members and when hosting events or Master Franchisee meetings.

· Review and process all related regional office bills and obtain proper authorization/facilitating payment

· Prepare and track departmental expenses researching expenditures and key invoices into database (i.e. subscriptions, phone charges, travel charges in an attempt to facilitate reducing costs)

· Review, track and monitor billings with predetermined cost control agreements. Compare expenditures to budget.

· Manage relationship of corporate vendors including, building maintenance, cellphones, internet/landline, events/lodging venues, etc.

· Manage office related projects and maintain all communication and documentation for our office rental agreement

· Manage procurement and maintain office Supplies and general maintenance scheduling as needed

· Schedule and organize reception of all incoming and outgoing deliveries.

(10%) General support

· Plan, manage, and coordinate team building events and recognition/celebration programs (holiday events, anniversaries, birthdays, etc.) to foster positive culture and engagement.

· Assist the setup and onboarding process of new employees in the Singapore office including computer set up, corporate credit card, help setting up local appointments to ensure smooth onboarding process

Personal Driver

• Working Timing: 5.5 Days work week
  Monday - Friday [ 9am - 6pm ]
  Saturday [ 9am - 1pm ]
• Salary: $2,500 + $3,000
• Office Location: Kaki Bukit Techpark

Responsibilities

• Carry out daily driving activities
• Ensure cleanliness & upkeep of the cars, including petrol, cash card, regular servicing and service maintenance regularly
• Maintenance and routine inspection of the cars to ensure that they are always in good condition
• Keep track and record of road tax, inspection and related matters for the fleet of cars
• Perform other duties as Personal Assistant
• Other responsibilities, as may be allocated from time to time.

Requirements

• Years of relevant experience in handling luxury cars
• A valid class 3 license with clean record
• Willing to work late/public holidays when required

Remarks:
1. OT paid available
2. Require to drive back to the office at the end of the day

Chew Xing Shan Reg No: R22107044

The Supreme HR Advisory Pte Ltd EA No: 14C7279

WhatsApp: +65 83592812 [Shannon]

Position: Executive Assistant
Location:Various Locations
Headquarters: Canberra
Working days and hours: 5 Days 9am - 6pm (Flexible)
Salary: $2,800- $3,200

Interested applicants can also send your resume to

WA:+65 8839 3566 (Ms Angel) and allow our Consultant to match you with our Clients. No Charges will be incurred by Candidates for any service rendered.

LIEW ONN KEE REG NO : R22108518

THE SUPREME HR ADVISORY EA NO:14C7279

Job Overview:
We are seeking a highly competent and passionate Executive Assistant to support our school operations and provide support to our centre leaders and key appointment holders.

Key Responsibilities:

• Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
• Manage the calendars of centre leaders, scheduling appointments, and coordinating meetings.
• Assist in the preparation and coordination of events and parent-teacher meetings.
• Act as a liaison between the executive team and other staff members, ensuring clear and efficient communication.
• Support the human resources department by processing employee onboarding paperwork, maintaining personnel files, and tracking employee vacation days.
• Coordinate with vendors, clients, and other members of the company to ensure that projects are completed on time and within budget.
• Manage the logistics of the school's bus fleet, ensuring proper scheduling, maintenance, and safety protocols are followed.
• Handle sensitive information in a confidential and professional manner.
• Support the implementation and upkeep of administrative systems and procedures.
• Assist in managing finances and budgeting, including preparing invoices, tracking expenses,doing basic bookkeeping, and creating financial reports.
  
  Requirement:
• Minimum of 3 years’ experience as an executive assistant or in a related role.
• At least a Diploma Level qualification in any field
• Knowledge of early childhood education industry is a plus.

Contract: 1 year

Location: Alexandra Road (Nearest MRT: Labrador Park)

Responsibilities

• Booking of meeting rooms/ setting up of virtual meetings with (i) the contractors on a weekly/ bi-weekly basis, and (ii) relevant govt agencies as and when required​.
• Coordinating the administrative processes to obtain permits/ approvals from the relevant agencies for the contractors to conduct any survey works.
• Assist with the tracking of progress and deliverables of the contractors
• Overseeing contractors while they are conducting geophysical survey works (as and when required)
• Draft notes of meetings (NoMs) for discussions involving contractors and/ or govt agencies
• Assist in drafting approval papers before any work is carried out by the contractors​

Requirements

• Possess relevant experience in admin.
• Good communication and interpersonal skills
• Good team player who is able to work indepedently
• Able to multitask

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.

https://go.persolkelly.com/job/apply/7762

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394 • Reg No: R23117066 (CHEW KIA ZHENG)

Location: Town

Industry: Property Developer (Local Listed)

Are you an experienced corporate secretarial professional looking to make a significant impact?

Join our client's esteemed property development company, listed on the SGX main board, and play a crucial role in ensuring compliance and supporting corporate governance.

Key Responsibilities:

• Board and Committee Support: Prepare for Board and Board Committee meetings, including maintaining minutes books, resolutions, statutory records, and SGX announcements.
• Compliance: Ensure adherence to the Companies Act, Listing Manual, and other relevant legislation for approximately 40 Singapore and overseas subsidiaries. Proficiency in IPT and share buyback matters is essential.
• Annual Report: Update and revise the corporate secretarial sections of the Annual Report for dissemination to shareholders and relevant parties (e.g., SGX-ST, Directors, Share Registrar).
• Dividend Management: Script dividends and manage related communications.
• Shareholder Communication: Draft letters to shareholders regarding share buyback and IPT mandates.
• AGM/EGM Organization: Collaborate with other departments to organize Annual General Meetings (AGM) and Extraordinary General Meetings (EGM).
• Liaison: Work with external local and overseas corporate secretarial providers to ensure timely lodgment of statutory returns and preparation of resolutions and filings required by subsidiaries in various countries.
• Departmental Support: Provide support to other departments by obtaining business profiles, statutory information, group structure data, and legal documents. Assist with routine administrative matters for the Legal & Corporate Secretarial Department as needed.

Requirements:

• ICSA (WIP or Graduate), ACIS, or Law Diploma.
• 8-10 years of experience in corporate secretarial matters, preferably in a listed company, law firm, corporate service provider, funds, or financial institution.
• Strong understanding of the Companies Act, SGX Listing Manual, Code of Corporate Governance, and commercial practices.
• Ability to work cooperatively across departments and with numerous stakeholders.
• Resourceful, independent, and meticulous.

Why Join Us?

• Be part of a reputable property developer with a strong market presence.
• Work in a collaborative and supportive environment.
• Opportunity to influence long-term strategic decisions and contribute to the company's success.

How to Apply:
Email your resume to Tiffany Ong Meng Yen at [email protected]

Contact Information:
People Profilers Pte Ltd
20 Cecil Street, #08-09, PLUS Building, Singapore 049705
Tel: 6950 9722

EA License Number: 02C4944
Registration Number: R1111371

Ensure that the organization remains compliant on all legislative manpower law.

Responsible for Work Pass application, renewal and cancellation.

Manage recruitment and selection as well as internship programs to meet the organization’s manpower needs, including job postings, screening candidates, scheduling interviews.

Assist in the onboarding of new hires and off-boarding/clearance for resignees, in charge of the preparation of Letter of Offers and Employment Contracts for new joiners.

Assist headquarters in the smooth execution of HR processes such as Performance Appraisal, Talent Management etc.

Take charge of the human resources information systems, in the upkeep of data.

Conducts orientation for new hires on the office layout, office services guidelines and policies.

Responsible for office decoration, both festive and general celebrations.

Organising company events and activities e.g. team building, Xmas party etc.

Manage agendas/travel arrangements/appointments/company properties in Singapore.

Any other duties and responsibilities involved within the role as assigned from time to time.

Bachelor Degree in Human Resources Management, or equivalent qualification.

Minimum 5 years or more experience.

Thorough knowledge of labour legislation and full understanding of all HR functions.

Strong client focus and team orientation.

Excellent communication (verbal and written), presentation, interpersonal skills, strong MS Excel and MS Powerpoint skills.

Ability to speak and write in Chinese is required.

Demonstrate sound work ethics and possess cultural awareness and sensitivity.

LUXASIA is the leading and largest beauty omnichannel brand-builder of Asia Pacific. Since 1986, it has successfully enabled market entry and brand growth for more than 100 luxury beauty brands, the likes of Albion, Aveda, Bvlgari, Calvin Klein, Creed, Diptyque, Hermes, La Prairie, Maison Francis Kurkdjian, Montblanc, Paco Rabanne, Salvatore Ferragamo, and SK-II. LUXASIA has established Joint Ventures with the likes of LVMH Group, Revlon (for Elizabeth Arden), Puig, Shiseido, and Orveon (for Laura Mercier).  The Group's integrated brand-building capabilities include luxury retail, online commerce, consumer marketing & analytics, and supply chain management. LUXASIA is powered by a diverse and dynamic #OneTeam of 2700 talents across a growing footprint of 15 markets. 

Position Purpose:
We are seeking a dedicated and detail-oriented Sales and Admin Executive to join our team. This role is pivotal in maintaining accurate customer records, managing payment collections, and ensuring seamless processing of orders and returns. The successful candidate will work across multiple channels, perfumery/wholesales, handling various administrative and accounting duties.

Principal Accountabilities:

Customer Responsibilities:

• Customer File Management: Regularly update and maintain customer files to ensure accurate and current information.
• Payment Collection: Efficiently manage and track payment collections for client, ensuring timely and accurate processing.
• Exchange/ Return/ Credit Note (CN) Processing: Handle all exchange, return, and credit note requests for customers.
• ETA Date Updates: Keep customers informed about the estimated time of arrival (ETA) for their orders by updating relevant information.

Perfumeries/ Wholesales Channel Responsibilities:

• Exchange/Return/Credit Note (CN) Duties: Manage exchange, return, and credit note requests for perfumeries and wholesales channels.
• Monthly SOA Statement Reports: Prepare and distribute monthly Statement of Account (SOA) reports for perfumeries and wholesales channels, ensuring accuracy and timeliness.
• Accounts Receivable Collection: Collect and track payments for wholesale orders, ensuring that all accounts receivable are up to date.

Channel Responsibilities:

• Order Processing: Handle order processing and ensuring accuracy.
• Price List Updates: Regularly update and maintain price lists for chain stores and perfumeries to reflect current pricing and promotions.
• Ad-Hoc Administrative Duties: Perform various administrative tasks as needed to support assigned channels.

Additional Responsibilities:

• Administrative Support: Provide ad-hoc administrative support for various channels, ensuring smooth operations and effective communication.
• Customer Service: Address customer inquiries and concerns promptly and professionally, maintaining a high level of customer satisfaction.

• Proven experience at least 1 year experience in customer relations, and accounts receivable management.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Proficiency in relevant software and tools for managing customer files, payment collections, and order processing.
• Ability to handle multiple tasks and prioritize effectively in a fast-paced environment.
• Familiarity with the beauty and perfumery industry is a plus.

Do you have what it takes to succeed in a fast-paced and intense environment? Do you thrive on challenges? Do you want to bring innovative ideas to life? Are you keen to abandon the status quo, try new things, embrace failures as lessons, recover fast, yet always pursue excellence?

If so, you are the one we are looking for. JOIN US and let’s grow together.

To explore other careers opportunities, visit our careers page @ https://www.luxasia.com/careers/ If you have a question for us, please drop us an email here.

We regret to inform you that only shortlisted candidates will be contacted. Thank you.

Note to staffing agencies

Please DO NOT contact LUXASIA’s employees or Talent & Excitement (T&E) team in an attempt to present candidates for our roles. LUXASIA has our own panel of appointed agencies that we work with. Any agency who is interested to work with us must obtain prior written approval from LUXASIA’s T&E team before you submit candidates’ resumes, and then only in conjunction with a valid fully executed contract for service and in response to a specific job opening. LUXASIA will not pay a fee to any Agency that does not have such agreement in place. Thank you for your understanding.

Responsibilities:

• Prepare full set of accounts, financial statements and assist in audits
• Perform general accounting and finance duties, invoice processing, payment vouchers (P&L / B/S and other financial analysis)
• Payroll & Submission of CPF and GST
• Matching of invoice received with PO, DO & quotation
• Liaise with clients and suppliers
• Verify staff claims and petty cash summary
• Ensure proper filling of business corresponding and documents
• Periodical reporting package to the director
• Procurement of office supplies
• Maintain and update client database
• Assist in HR works and MOM applications
• Other administrative support and duties as assigned

Requirements:

• Possess ITE/ Diploma / Professional certificate in Finance/Accounting / LCCI or equivalent
• Familiarity with office procedures and basic accounting principles
• Min 2 years relevant working experience
• Knowledge of Quickbook
• Good communication skills
• Meticulous, organized, independent and responsible team player
• Good interpersonal and follow up skills
• Computer literate - MS Word, Excel & Powerpoint

Job ID: L53YV7X5

Please submit your updated resume in Word format by using the Apply Now Button.
We regret that only shortlisted candidates will be notified

Email resume to [email protected]

People Profilers Pte Ltd, 20 Cecil Street, #08-09, PLUS Building, Singapore 049705.
Tel: 6950 9740

http://www.peopleprofilers.com
EA License Number: 02C4944
Registration Number: R1330005
Posting Personnel: Reeve Lim Kok Kiong

Job Description

You will be responsible for providing corporate administration services and support to the department, in order to drive improvements in operational efficiency and effectiveness of the organisation’s systems and processes.

Responsibilities:

• Assist with the management of the company's digital mailroom & document control operations
• Attend to phone calls and front desk duties
• Maintain customer database and prepare documents for clients
• Handle corporate administrative functions including repair & maintenance of office, stationery supplies, etc.
• Assist in any ad-hoc administrative projects and duties as assigned

Requirements:

• 'O' Level/ ITE/ Diploma/ Fresh graduates are welcomed to apply
• Willing to learn new digital software and technology
• Team player with good communication and interpersonal skills
• Able to work independently and in a fast-paced environment
• Adaptable, takes initiative and strives for improvement
• Possess basic Microsoft Word, Excel and PowerPoint skills

Working Days & Hours: Monday – Friday, 9am – 6.30pm

Contract Duration: Immediate – 31st March 2025 (less likely to have extension and hence, prefer someone who is looking for contractual role)

Responsibilities:

• Schedule static/digital advertisements
• Check the files/video clips and carry out necessary follow-ups
• Follow up on feedback and inquiries received via hotline or email
• Liaise with relevant stakeholders regarding the operational issues
• Submit advertisements to relevant stakeholders
• Manage proof of posting
• Generate QR code
• Support research and management of ad hoc projects
• Verify service entry sheets
• Provide operational assistance to the team when required

Requirements:

• GCE O Level
• Relevant experience in administrative work is preferred
• Candidate who has relevant knowledge or work experience in media and advertising industry will be advantageous

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd

• RCB No. 200007268E

• EA License No. 01C4394

• EA Registration No. R24120918 TAM SEE MIN

Position title : Administrative staff

Location: Tagore Lane

Working Days: 5.5 days alternate

Working hours : 9am - 6pm ; 9am-1pm (after probation can work from home on Sat)

Salary : Up to S$2500

If interested, submit your resume and contact me here

Whatsapp +65 8854 1564 (Albert) | https://wa.me/6588541564

Yap Teck Huat Reg No: R24122623

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Job Scope

• Handle simple bookkeeping
• Update system, simple emails & phone calls
• Data entries and financial records
• Provide insurance administrative support and tasks as assigned

Requirement

• Minimum Diploma holder
• Preferably min 1-year relevant experience ; bookkeeping knowledge and good at administrative work
• Able to start work at short notice

Location: Changi Airports

• Answering of enquiries for group purchases (Corporate, Schools, Travel Agent enquiry) and general mailbox
• Support in fulfillment of group booking (book slot for group, ticket issuance, invoice processing, liaison with client for any visit matters, liaison with caterers for food arrangements)
• On ground liaison with client and other stakeholders during group visit day (e.g. school teachers, caterers)
• Conduct site visits and product presentations to potential clients to showcase and promote the attraction
• Conduct briefing or guided tour of the attraction for guests when required
• Preparation of various reports for monthly reconciliation and billing
• Handling of other administrative duties as assigned by Supervisor

Requirements:

• Diploma
• Minimum 1-2 years working experience in handling admin, coordination or sales support duties
• Ability to work on evenings, weekends or public holidays when required
• Proficiency in Mandarin would be an added advantage due to the need to liaise with Mandarin-speaking stakeholders
• Meticulous and organized team player with the ability to multi task
• Possess strong communication (both verbal and written) skills and ability to liaise directly with customers
• Proficiency in MS office will be an added advantage

Please contact Terence at +65 9645 4048 your resume directly for fast response.
By sending us your personal data and CV, you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for account creation in GO and the purposes set out in the Privacy Policy https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with GO’s Terms of Use https://go.persolkelly.com/Tac and the Privacy Policy. If you wish to withdraw your consent, please email us at [email protected]. Please feel free to contact us if you have any queries.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. R23116141 Le Cong Thang

Contract: Immediate till 31 March 2025

Location: Paya Lebar

Responsibilities

• Schedule static/digital advertisements
• Check the files/video clips and carry out necessary follow-ups
• Follow up on feedback and inquiries received via hotline or email
• Liaise with relevant stakeholders regarding the operational issues
• Submit advertisements to relevant stakeholders
• Manage proof of posting
• Generate QR code for the app
• Creation of app Gates+
• Support research and management of ad hoc projects
• Verify service entry sheets
• Provide operational assistance to the team when required

Qualifications & Work Experience

• Preferably possess a minimum of GCE “O” levels
• Relevant experience in administrative work is preferred

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.

https://go.persolkelly.com/job/apply/7759

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394 • Reg No: R23117066 (CHEW KIA ZHENG)

Admin Executive

Working days: 5days

Working hours: 10am – 7pm

Working Location: Shenton Way

Salary: $2800 - $3500

If interested, submit your resume and contact me here

Whatsapp +65 8854 1564 (Albert) | https://wa.me/6588541564

Yap Teck Huat Reg No: R24122623

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Responsibilities:

Calendar Management:

Coordinate and manage executives' calendars, meetings, and appointments.

Travel Arrangements:

Arrange travel itineraries and accommodations for executives as needed.

Correspondence and Communication:

Draft emails, memos, and correspondence on behalf of executives.

Document Management:

Organize and maintain physical and electronic files, ensuring accuracy and

confidentiality.

Event Coordination:

Assist in planning and coordinating events, conferences, and meetings.

Interdepartmental Coordination:

Collaborate with different departments to facilitate communication and

workflow.

Research and Analysis:

Conduct research, gather data, and perform analyses to support decision

making.

Project Coordination:

Manage projects as assigned, ensuring deadlines and objectives are met

effectively

• Deliver administrative support to the staff in Safety and Operations Department.
• Distribute Notices to Mariners, Port Marine/Shipping Circulars and Notices, safety circulars, training materials, documents and amendments to vessels.
• Handle and maintain records of all Department invoices.
• Organize and uphold statistics of all casualties and incidents reported by vessel.

Requirements:

• Diploma in Marine Engineering or equivalent
• At least 1 years of working experience in Oil Trading industry.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701
Registration: R21100996

Project Admin

• Location: Kranji
• Working Days: 5 days / 8am - 5pm
• Salary: $2,000 - $2,500

Requirements:

• Relevant experience

Responsibilities:

• Support in submission of monthly claim / receivables for projects
• Correspondence with clients
• Record and maintain monthly claim/receivable reports
• Ensure proper documentation in project files
• Generate invoices
• Assist in preparing bank reconciliation, monthly finance reports, GST submissions, account receivables and payables, tax-related matters and audit-related queries
• Maintain date accuracy in accounting software with proper documentation, filling and entries

Chew Xing Shan Reg No: R22107044

The Supreme HR Advisory Pte Ltd EA No: 14C7279

• Ensure customers needs are addressed in a efficient and timely manner
• Timely completion of administration tasks related to the efficient operation of the branch
• Operates as a member of the Administration team and contributes to the implementation of operational plans and objectives
• Interact effectively with relevant staff on the implementation of operational processes, procedures and operational excellence methodologies
• Delivery of customer service excellence to enhance customer relations at all opportunities especially via the demonstration of empathy and caring for the customers immediate needs and wants.
• Ensure adherence to systems and processes for quality control and quality assurance.
• Comply with the requirements of OHS Policies and Procedures
• Ensure adherence to the Code of Conduct and the Treatment of Each Other at Work Policy, using them as a guide on how to operate and interact with others including customers, contractors and suppliers
• Maintain open and respectful lines of communication with fellow employees, supervisors, Managers and all other employees

Please contact Terence at +65 9645 4048 your resume directly for fast response.

Interested candidates, please click on the following link to begin your job search journey and submit your curriculum vitae (CV) directly through the official PERSOLKELLY job application platform - GO.

By sending us your personal data and CV, you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for account creation in GO and the purposes set out in the Privacy Policy https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with GO’s Terms of Use https://go.persolkelly.com/Tac and the Privacy Policy. If you wish to withdraw your consent, please email us at [email protected]. Please feel free to contact us if you have any queries.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. R23116141 Le Cong Thang

Sales Support Coordinator

• Working Hours: Monday-Friday
• Location: Clementi
• Salary: $2,700-$3,200

Requirements:

• Minimum Diploma or equivalent
• Minimum 2 years of relevant experience preferred

Job Scope:

• Handle sales enquiries and orders, preparing the necessary documents and carry out close follow-up with customers and colleagues
• Establish new customer contacts and maintain existing accounts.
• Keep all the information and documents confidential and file documents in order
• Handle project-related correspondences and maintain databases.

Chew Xing Shan Reg No: R22107044

The Supreme HR Advisory Pte Ltd EA No: 14C7279

ING Wholesale Banking in Singapore

We began operating in Singapore in 1987 where we host the regional Asia Pacific headquarters. With over 300 financial experts, we are the largest wholesale banking branch in Asia. ING stands out in the Asia Pacific region because we go a step further for our customers. We look at things from the client’s perspective which allows us to construct tailor-made solutions to fit the needs of every company we serve. This mentality underpins all our client relations and has produced various prestigious awards.

Job Profile Summary

To provide full secretarial and administrative support to the Head of Transaction Services APAC (Head) including the Transaction Services teams.

Job Responsibilities:

• Support the Head with respect to his calendar and meeting schedules, and his email Inbox.
• Take care of travel arrangements for the Head and teams.
• Prepare and submit expense claims for the Head and his direct reports.
• Prepare documents and presentation materials for the Head and teams.
• Field calls and answer queries from external and internal parties.
• Arrange & coordinate internal/external meetings where required, and related logistics.
• Assist in arranging and executing internal/external events, including managing & coordinating with internal and external service providers; logistics, organization; costing, sourcing etc.
• Perform secretariate role for formal meetings, such as preparation of agenda items, coordination of invitations and minutes.
• Arrange and monitor department stationery orders and supplies.
• Maintain the Hospitality Register for Gifts & Entertainment.
• Co-ordinate business continuity planning activities.
• Support the teams on onboarding of new joiners and off-boarding of leavers.
• Maintain a strong working knowledge of the organization’s policies and relevant codes of conduct, such as travel and entertainment policies, and leave policies, with the ability to support the Head as the first line gatekeeper on claim/approval requests.
• Any other secretarial / administrative tasks as assigned by the Head.

What we're looking for:

• Minimum 5 years of relevant experience in secretarial & administrative support in a financial services industry.
• Experience in supporting both a senior business head and multiple teams.
• Is flexible with ability to multitask across different tasks and thrive well in a dynamic environment.
• High level of self-motivation and ability to navigate and perform tasks with minimal guidance.
• Willingness to learn and is open to take on new challenges.
• Strong team player with a keen interest to help others and who collaborates across the organization.
• Strong communications skills and comfortable in dealing with internal and external clients and stakeholders.
• Organised and detail-oriented.
• Proficiency in the use of Microsoft Office including PowerPoint and Microsoft Teams.

JOB SCOPE

• Provide administrative support in the MICE Integrated Services Team for Sales & MICE Teams
• Contribute to the various work processes of Pre-Sales, Contracts Management and Post-Sales
• Responds promptly to business leads received via email or phone
• Maintain an accurate and detailed records of customers and business leads in systems
• Primary prospecting management and lead assignment for Sales Team
• Prepare contracts, proforma invoices and perform the related routing processes
• Perform booking recap process on signed contracts to ensure data accuracy and terms are in line with our policies
• Banquet Event Order summary and distribution
• Administrative and operational requisitions of events related items through Ariba system
• Track inventory of all supplies and premiums inclusive of inventory management
• Perform administrative functions within the Department, make discretionary decisions and interface with all appropriate Departments on the property
• Perform other related duties as assigned by the Reporting Manager
• Maintain confidentiality of all materials

JOB REQUIREMENTS

• Minimum Diploma Qualification
• Working knowledge of Microsoft Word, Excel, PowerPoint, Outlook
• Good communication skills, both written and oral
• Well-groomed and professional disposition
• Attention to detail, task-orientated
• High adaptability and flexibility
• Have good time management
• A team player as well as the ability to work independently
• Warm, friendly, positive, and able to work well with others
• Able to work in a fast-paced environment

Marina Bay Sands is committed to building a diverse, equitable and inclusive workforce, providing equal opportunities as we grow our talent base to match our growth ambitions in Singapore. Our employees are committed to adhere to and abide by all rules, regulations, policies and procedures, including the rules of conduct and business ethics of the Company.