Total 10,329 Administrative / Clerical job vacancies in Islandwide

Job Description

GYK is a professional services firm with more than 40 years of presence in Singapore and APAC. As a firm, GYK focuses on Audit, Tax, Corporate Secretary, Consulting, Recruitment and M&A across APAC region. Our consulting team helps clients to analyse, assess and address a wide range of issues by providing insights and deep dive analysis which is invaluable in today's high-risk business environment. We also help to implement and review systems or business processes and ensure third-party providers are working as expected in managing and controlling their existing and future financial regulatory risk.

Currently, we are on a look out for a candidate who is keen to support on internal HR matters while also supporting on external HR projects, including outsourced HR ops.

Fresh graduates or people looking for a mid career switch please apply.

Responsibilities

1. To support HR/ Admin duties
2. Administering leave applications and report
3. Monitor and constantly update employee and workers annual leave, medical leave and expenses on quarterly basis
4. Maintain accurate HR database and up-to-date employees’ records for monthly manpower reporting and analysis
5. Maintaining physical and digital personnel records like employment contracts
6. Create and distribute guidelines and FAQ documents about company policies
7. Respond to employees’ questions about benefits (for example, number of vacation days they’re eligible for)
8. Gather payroll data like bank accounts and working days
9. Publish and remove job ads
10. Schedule job interviews and contact candidates as needed
11. Develop training and onboarding material
12. Other ad-hoc duties as assigned

Requirements:

1. Working prior working experience or internship in Admin or Human Resource (HR)
2. Proficient in MS Office Applications
3. Familiarity with Human Resources Information Systems (HRIS) – Yuvo
4. Basic knowledge of labour legislation
5. Good organizational skills
6. Good verbal and written communication skills
7. Should ideally holds a diploma or bachelor in Business or related certification
8. Candidates are encouraged to apply this position with the following information in the resume

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education backgrounds

We regret that only shortlisted candidates will be contacted.

Location: North

Five-day work week.

Salary: Up to $3,000

About the Role:

We are seeking a highly motivated Administrative Support Specialist to join our growing Admin/Sales Division. You will play a pivotal role in ensuring the smooth operation of the department by providing comprehensive administrative and logistical support.

Responsibilities

• Provide exceptional administrative support to the Admin/Sales team, handling a variety of tasks including:
• Answering phone calls and inquiries in a professional and courteous manner.
• Maintaining and organizing filing systems to ensure efficient document retrieval.
• Managing courier deliveries, postage, and stationery supplies.
• Assisting with travel arrangements, including visa applications and air ticket bookings.
• Keeping databases up-to-date and accurate.
• Proactively identify and address administrative needs within the department.

Requirements

• Relevant administrative experience.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) is essential.
• A self-motivated and independent work style, with the ability to thrive in a dynamic environment.
• Meticulous attention to detail, exceptional organizational skills, and a strong work ethic.
• Excellent interpersonal and communication skills, with the ability to build rapport with colleagues and clients.
• The ability to work effectively both independently and as part of a team.

Interested applicants, please email your resume to [email protected]

Tan Li Lian

EA 01C3135

Reg R1100465

Location: Joo Koon

Working hours: Monday-Friday, 8.30am – 5.45pm

Commitment period: ASAP - End Sept

Responsibilities:

• Archiving and scanning of documents
• Other ad-hoc duties as assigned

Requirements:

• Able to commit till End Sept

Interested candidates who wish to apply for the advertised position, please click APPLY NOW

We regret that only shortlisted candidate will be notified.

EA License No: 19C9682

EA Personnel No: R21101676

EA Personnel Name: Ng Zhi Qing Alethea

Job Responsibilities:

• Provide administrative support to the trading department
• Input data into Company's ERP system
• Send sales confirmation and relevant documents to counterparties
• Ensure the organisation’s contracts and documents are accurate and well maintained in a systematic database
• Monitor, manage and provide summary reports on the status and performance of commercial trades
• Liaise with internal and external parties to keep track of and manage contracts-related disputes and disagreements
• Assist in ad hoc projects as assigned

Requirements:

• Diploma or Higher Nitec with at least 1-year administrative work experience.
• Meticulous, diligent and professional
• Good drafting and verbal communication skills
• Proficient in Microsoft office applications, including Words and Excel

You may submit your resume to [email protected] for immediate processing.

Only shortlisted candidates will be notified.

(EA Reg No: 20C0312)

Our client is a well-established MNC, market leader in the manufacturing industry. They are looking for a Administrative Assistant Manager to assist their team for the next phase of their business. They are located in the West – easily accessible.

Responsibilities:

• To oversea and lead a team of Administrative officers
• To improve and enhance administrative strategies and structures to streamline strategies along with internal departments.
• To analyse and prepare weekly/monthly reports
• To improve SOP for a better and smoother work process
• To improve admin fillings system and data organisation in computer
• All other adhoc duties as assigned

Requirements

• Minimum Diploma in Business Administration or other relevant field of studies
• Minimum 5 years of relevant working experience

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

RecruitPedia Pte Ltd

EA License No: 19C9682

EA Personnel No: R23115674 (Chong Jia Jia)

Salary: $12/hr

Duration: 1 year contract

Working Days & Hours: Mon-Fri office hours

Location: Jurong

Job Description:

* Contact leads to verify their interest in community health programmes such as Functional Screening and Community Health Posts.

* Assist in onsite operations during community health screening events

* Assist in collation of data for phone calls and appointment

* Carry out projects / assignments as and when assigned

Job Requirements: Min Diploma in any aspect

Interested candidates, please submit your resume to: [email protected]

Ally Audrey Lok Xin Woon

Recruit Express Pte Ltd (Healthcare & Lifescience)

Company EA Licence number : 99C4599

Personnel EA License: R21102307

[email protected]

Our client is a Global MNC, one of the leading players in the Oil & Gas sector. Due to business needs, they are now recruiting a Administrative Support Specialist (Oil & Gas) to be part of their team for ongoing transformation projects. They are located in the West.
Responsibilities:

• Assisting project team to prepare project documentation and administrative matters
• Scanning and filing for project documents
• Liaising with procurement on purchasing

Requirements:

• Minimum Diploma in any field
• Min 1 years’ experience in similar industry
• Proficient in Microsoft Office

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.
We regret that only shortlisted candidate will be notified.
EA License No.: 19C9682
EA Personnel No.: R21101676 (Ng Zhi Qing Alethea)

Job Description:

• Ensuring that all staff members are trained on all relevant policies and procedures, including safety measures
• Providing feedback to employees about their performance on a regular basis, documenting any concerns that may need to be addressed
• Conducting regular meetings with supervisors and managers to discuss progress towards goals, issues with specific employees, or other relevant topics
• Reviewing applications for employment, conducting interviews with candidates, and selecting candidates who best meet the requirements of the position
• Maintaining employee records such as time cards, leave requests, and personnel files
• Assigning tasks to other employees on a regular basis
• Making sure that all necessary work is completed on time, within budget guidelines, and according to company standards
• Reviewing and approving time sheets, expense reports, or other forms of documentation provided by employees to ensure accuracy
• Reviewing reports generated by staff members to ensure that they are accurate and complete

Requirements:

• Proven work experience or similar role
• Organisational and leadership abilities
• Self-motivated with a results-driven approach
• Problem-solving skills
• Compulsory to have knowledge in Microsoft office, especially Excel
• Meticulous sense of responsibilities and good working attitude & follow up skills
• Good interpersonal skills and be able to work in fast paced environment
• Process good communication and written skills

Responsibilities:

• Provide administrative support to the office and various departments.
• Handle incoming calls, emails, and other correspondences.
• Assist in scheduling and coordinating meetings and appointments.
• Prepare and maintain documents, reports, and presentations.
• Manage office supplies and equipment.
• Assist in organizing company events and activities.
• Handle travel arrangements and accommodation bookings.
• Maintain and update databases and filing systems.
• Perform general administrative and clerical tasks.

Requirements:

• Diploma or degree in Business Administration or related field.
• Min 1 – 2 years of working experience in an administrative role.
• Excellent communication and interpersonal skills.
• Strong organizational and time management abilities.
• Proficiency in Microsoft Office applications.

Interested candidates who wish to apply for the advertised position, please send in your latest resume to [email protected].

EA License No: 13C6305

Reg. No.: R1874608

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

HR Admin (Training Provided)

• Working Hour：Mon-Fri (8.30am-5.30pm)
• Salary：$2500 - $3100
• Location：Ubi Crescent

Interested applicants can send your resume to ✉ [email protected] or WhatsApp: +65 94283063 and allow our Consultants to match you with our Clients. No Charges will be incurred by Candidates for any service rendered.

Responsibilities:

• To maintain a neat and organised reception area.
• Perform general receptionist duties and support such as answering all incoming calls and attend to visitors,
• Ensure upkeep and maintenance of all meeting rooms such as cleanliness, neat and functionally working of all fixtures and equipment, arranging for repair or maintenance whenever necessary.
• Responsible for creating and updating staff door access and vending machine access
• To assist in stationery stocking, office equipment and pantry supplies
• Manage courier services, opening of letterbox and dispatch mail to respective staff and departments
• Manage company corporate card and provide admin & liaison support to Management
• Supervise office cleaner
• Assist the HR team with general HR administrative work
• To support ad-hoc duties, projects and coordinate company activities as assigned.

Requirements:

• Possess Diploma holder or equivalent.
• Minimum of 2 years of working experience in related field.

Leo Shin Guan Reg No: R22108030

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Responsibilities:

• Provide daily administrative support.
• Provide support to sections under Corporate Service department – HR, Purchasing, Marketing and Accounts.
• Assist in managing HR Initiatives such as training, recruitment, documentation and payroll.
• Handle attendance reports and portal system.
• Coordinate and arrange travel arrangements for employees.
• Handle incoming and outgoing correspondence.
• Organize and schedule meetings, conferences, and appointments.
• Prepare meeting agendas and take minutes during meetings.
• Assist in the preparation of reports and presentations.
• Maintain and update company databases and records.

Requirements:

• Min GCE 'O' Levels or equivalent.
• At least 1 year experience in administrative or office support role.
• Good interpersonal and communication skills

Interested candidates who wish to apply for the advertised position, please send in your latest resume to [email protected].

EA License No: 13C6305

Reg. No.: R1874608

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

HR Admin

• Working Hour : Mon-Fri (8.30am-5.30pm)
• Salary : $2500-$3100
• Location : Ubi Crescent

Interested applicants can send your resume to ✉ [email protected] or WhatsApp: +65 94283063 and allow our Consultants to match you with our Clients. No Charges will be incurred by Candidates for any service rendered.

Responsibilities:

• To maintain a neat and organised reception area.
• Perform general receptionist duties and support such as answering all incoming calls and attend to visitors,
• Ensure upkeep and maintenance of all meeting rooms such as cleanliness, neat and functionally working of all fixtures and equipment, arranging for repair or maintenance whenever necessary.
• Responsible for creating and updating staff door access and vending machine access
• To assist in stationery stocking, office equipment and pantry supplies
• Manage courier services, opening of letterbox and dispatch mail to respective staff and departments
• Manage company corporate card and provide admin & liaison support to Management
• Supervise office cleaner
• Assist the HR team with general HR administrative work
• To support ad-hoc duties, projects and coordinate company activities as assigned.

Requirements:

• Possess Diploma holder or equivalent.
• Minimum of 2 years of working experience in related field.

Leo Shin Guan Reg No: R22108030

The Supreme HR Advisory Pte Ltd EA No: 14C7279

A1 main contractor is looking for a Site Admin. Job responsibilities will comprise of both Admin and HR duties at construction site as per broadly categorised:

Site Admin Responsibilities

• General HR administrative tasks such as employee confirmation and other HR processes
• Assist with payroll preparation and processing, verifying attendance, overtime payments, resignations, and related tasks.
• Coordination and preparation for all site staff and worker training
• Manage site recruitment requirements

Site HR Responsibilities

• Onboarding administration such as setting up email accounts and work desk arrangement
• Managing and rostering of site driver’s schedule
• PIC for all site TOLQ and worker matters (occupancy nominal roll, workman injury claims etc.)
• Purchase of stationery, office and pantry supplies
• Purchase/leasing, maintenance and inventory of office fixed assets such as office equipment, furniture & fittings, telephone, mobile phone, fax machine, photocopier, aircon, water dispensers, etc
• Keep track of monthly office expenses and verification of supplier invoices
• Other duties as required

Requirements:

• Minimum Diploma
• Minimum 3 years experience in construction industry
• Familiar with payroll
• Working fluency in Korean language would be an advantage
• Good communication and interpersonal skill

Our client is a F&B Manufacturing MNC, one of the leading players in the sector. Due to business needs, they are now recruiting a HR Operations Executive to be part of their HR team for ongoing transformation projects. They are located in the North.

Duties of HR Operations Executive:

• Supporting daily HR functions
• Managing and maintaining employee data in the HR system to ensure all records are up-to-date and accurate.
• Responsible for handling end-to-end recruitment activities, including job posting, resume screening, scheduling interviews, and extending job offers.
• Provide support in orientation and any other company event
• Any ad hoc duties assigned.

Requirements:

• Diploma in Human Resource Management or related field
• No experience needed, training provided
• Singaporean only

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume / cv.

We regret that only shortlisted candidate will be notified.

• Email Address: [email protected]
• Recruitpedia Pte. Ltd.
• EA License No. 19C9682
• EA Reg. No. R2198636 (Oh Puey Xin)

Clinical Trial Assistant (Nursing admin) (1-year)

Location: Novena

Salary: 2200 - 2700

Office hours Monday to Friday

Roles & Responsibilities

1. Develop enrolment/follow-up mechanisms

2. Enrolment and follow-up of study subjects

3. Subject follow-up procedures

4. Case report form (CRF) completion and study documentation

5. Adverse event monitoring and reporting responsibilities

6. Regulatory documents

7. Any other ad-hoc duties as assigned by Supervisor

How to Apply:send your resume to: [email protected] or Telegram me @jocelynchan

Jocelyn Chan| Consultant | Recruit Express Pte Ltd (Healthcare & Lifescience)Company EA Licence number : 99C4599Personnel EA License: R1331820

Job ID: 18943

• Location: Telok Ayer
• Working hours: 9am – 5.30pm
• Salary: up to $3,500 (Depending on experiences)

Job Description

As a Admin / General Executive, where you will play a crucial role in supporting our Business Development Officers.

• Provide full support to Business Development Officers
• Liaise with Car Dealers and Hirers for Car financing matter
• Evaluate all Loan Applications
• Credit management for Car Finance etc
• Other ad-hoc duties assigned from time to time

Job Requirement

• Minimum Diploma and above
• Able to work under pressure, multi-task and independent
• Positive attitude with pleasant personality
• Knowledge or experience on car related matter is an added advantage

Interested applicants, kindly send your updated resume to Joanne (R21101135) [email protected] with the email subject header "Job Application for 18943, Admin / General Executive".

Only shortlisted candidates will be notified, other applications will be updated to our database for future job opportunities.

By submitting any resumes or applications to Pasona Singapore Pte Ltd, you are considered to have read and agreed on the terms of our Privacy Policy, and consented to us collecting, using, retaining, disclosing your personal information to the prospective employers for their consideration.

Please find Privacy Policy Agreement from the below link.

http://www.pasona.com.sg/privacy.html

Pasona Singapore Pte Ltd

Joanne Yeo Min Qian
EA License No:90C4069

Registration No.: R21101135

Location: Joo Koon

Working hours: Monday-Friday, 8.30am – 5.45pm

Commitment period: ASAP - End Sept

Responsibilities:

• Archiving and scanning of documents
• Other ad-hoc duties as assigned

Requirements:

• Able to commit till End Sept

Interested candidates who wish to apply for the advertised position, please click APPLY NOW

We regret that only shortlisted candidate will be notified.

EA License No: 19C9682

EA Personnel No: R21101676

EA Personnel Name: Ng Zhi Qing Alethea

• To check through reports and verify the accuracy of the reports for data migration.
• Prepare and segregation of documents required for preparation of data migration.
• Prepare and segregation of drawings, plans and other M&E information for data migration.
• Verification of data and information after migration.
• Testing of data after migration. 6. Ad-hoc duties required for pre and post migration.

Requirements

• Meticulous in his/her work.
• Competent in operating Microsoft office software like Excel
• Comfortable to travel to/around for work

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its local and overseas subsidiaries and affiliates to collect, use and disclose your personal data to prospective employers/companies based in any country for purposes of evaluating suitability for employment, conducting reference checks, administering employment related services, complying with Government’s health advisories and such other purposes stated in our privacy policy. Our full privacy policy is available at https://www.persolkelly.com.sg/policies. If you wish to withdraw your consent, please drop us an [email protected]) to let us know. Please feel free to contact us if you have any queries

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg No: R1440784 (Foo May Cheng)

Description:

• Support in info/data preparation to respond to queries from stakeholders
• Assist in planning and supporting events/workshops
• Assist and support in tracking and collation of data for reporting (e.g. quarterly reporting)
• Support in the preparation of reports and data analysis
• Support in procurement matters
• General administrative matters
• Undertake other roles and responsibilities as and when required

Requirements:

• Min. N / O Levels
• No exp needed, training provided
• Proficient in MS Outlook, Word, Excel, PowerPoint

Working hours: Mon - Fri, office hours

Location: Redhill

Interested candidates, please forward your resume to [email protected]

Consultant: Huang Jingsheng Kevyn (R1333338)

Recruit Express Pte Ltd (99C4599)

Responsibilities:

• Assist in the day-to-day financial operations of the company.
• Prepare and process invoices, expense claims, and payment vouchers.
• Ensure accurate and timely recording of financial transactions.
• Assist in the reconciliation of accounts receivable and accounts payable.
• Support month-end and year-end closing processes.
• Assist in the preparation of financial reports and analysis.
• Maintain and update financial records and documentation.
• Assist in other ad-hoc finance and administrative tasks as required.

Requirements:

• Bachelor or Diploma in Accountancy or equivalent
• At least 1 – 2 years of accounting experience
• Knowledge of accounting principles and practices.
• Proficiency of utilizing Microsoft Excel and other accounting software such as Accpac and Microsoft Business Central.

Interested candidates who wish to apply for the advertised position, please send in your resume to [email protected].

EA License No: 13C6305

Reg. No.: R24120209

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

Key Responsibilities:

• Issue billing documents to clients
• Follow up with brokers for relevant documents to support billing
• Assist in client collection update
• Assist in generating debtors reports
• Assist in locating documents for payment to insurers

Job requirements:

• Experience in broking and/or reinsurance field will be an added advantage
• Meticulous in documentation and pays attention to details
• Keen to learn and has positive work attitude in a fast-paced working environment
• Ability to work proactively and work independently where required

Location: Raffles Place

Interested candidate, please email us at [email protected]

• Company: Japanese Trade-ship Oganization
• Location: Tanjong Pagar (Nearest MRT)
• Position: HR Admin Executive

Job Description:

Our client, one of the most famous Japanese trade-ship companies, has started looking for an HR Admin Executive

Admin Responsibilities:

• Responsible for maintenance of office facilities, and stationery and pantry purchases
• Arrange local and overseas courier services
• Administer relocation of expatriates
• Make travel arrangements
• Arrange hotel accommodation for visitors
• Contact IT vendor for related issues
• Office administration duties
• Other duties assigned

HR Responsibilities:

• Administer HR matters including benefits, claims, leave, work pass matters, insurance, and maintenance of employee data
• Update market information and MOM regulations by oneself to provide correct information with employees
• Organize company functions like conducting seminars and training
• Other duties assigned

Job Requirements:

• Minimum Diploma in HRM with 1 to 2 years related experiences
• Proficient in MS Office applications.
• Able to work under minimal supervision
• Excellent interpersonal and communication skills
• Meticulous and well-organized person
• Patient, responsible, and initiative person in works
• Japanese language ability is a plus to communicate with Japanese stakeholders

Interested applicants please apply directly for further shortlisting review.

We regret that only shortlisted candidates will be notified. Other applications will be updated to our database for future job opportunities.

By submitting any resumes or applications to Pasona Singapore Pte Ltd, you are considered to have read and agreed on the terms of our Privacy Policy, and consented to us collecting, using, retaining, disclosing your personal information to the prospective employers for their consideration.

Effective from 1 October 2020 under the new Employment Agencies (EAs) Licence Conditions,

EAs will be required to collect the personal data (e.g. NRIC number number for overseas candidates) of applicants referred to employers for permanent or contract job positions of at least six months with a fixed monthly salary of S$3,300 and above.

PDPA requirements on collection, use, and disclosure of personal data would not be applicable to EAs that are collecting such information as it is a regulatory requirement by Ministry of Manpower.

Please find Privacy Policy Agreement from the below link.

http://www.pasona.com.sg/privacy.html

Jeffrey Koh Kok Ann

EA Registration No: R1770345

Pasona Singapore Pte Ltd

1 FINLAYSON GREEN ＃09-02 SINGAPORE 049246

EA License No:90C4069

Job Description:

• Registration of patients
• Answering of patient queries
• Filing and other ad-hoc duties assigned

Requirements:

• Min. GCE 'N/O/A' level or NITEC/Diploma In any field
• Able to commit every Mondays/Wednesdays/Fridays

If interested please email Ann at [email protected]

Ann Goh Xin Ting
R1875289

Recruit Express Pte Ltd
E.A License: 99C4599

Our client is a Global MNC, one of the leading players in the Oil & Gas sector. Due to business needs, they are now recruiting a Project Admin to be part of their team for ongoing transformation projects. They are located in the West.
Responsibilities:

• Assisting project team to prepare project documentation and administrative matters
• Scanning and filing for project documents
• Liaising with procurement on purchasing

Requirements:

• Minimum Diploma in any field
• Min 1 years’ experience in similar industry
• Proficient in Microsoft Office

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.
We regret that only shortlisted candidate will be notified.
EA License No.: 19C9682
EA Personnel No.: R21101676 (Ng Zhi Qing Alethea)

Our client is a Global MNC, one of the leading players in the Oil & Gas sector. Due to business needs, they are now recruiting a Administrative Support Specialist (Oil & Gas) to be part of their team for ongoing transformation projects. They are located in the West.
Responsibilities:

• Assisting project team to prepare project documentation and administrative matters
• Scanning and filing for project documents
• Liaising with procurement on purchasing

Requirements:

• Minimum Diploma in any field
• Min 1 years’ experience in similar industry
• Proficient in Microsoft Office

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.
We regret that only shortlisted candidate will be notified.
EA License No.: 19C9682
EA Personnel No.: R21101676 (Ng Zhi Qing Alethea)