Total 26,605 Administrative / Clerical job vacancies in Singapore

· Manage Hotline during office hours

· Prepare Agreement Form, Offer Letter, ICT for new Tenants

· Follow-up closely for Signed Agreement Letter and Giro Form from Tenants

· Manage Inventory Form for tenants checking in and checking out

· Manage Rental payments / Stamp Duties of Tenants

· Management of Waiting List of potential Tenants

· Manage Apartment Units Viewing dates

· Manage Purchase Orders and Quotations

· Manage Key Press and issuing of keys

· Minimum O’Levels qualifications with 2 years relevant working experience

· Customer Service/Hotel experience will be an advantage

• Contact individuals who have expressed interest in our training courses
• Guide prospective trainees through the enrolment process, including providing information on class schedules and registration procedures
• Collaborate closely with the team to assess demand for classes and ensure sufficient availability to accommodate trainees
• Collate signed training allowance forms from eligible trainees
• Co-ordinate with trainers to ensure Assessment and Placement Report Forms are duly completed by them
• Serve as a resource for trainees, offering guidance and assistance as needed to facilitate a smooth enrolment experience
• Research on contact persons from identified companies for Account Managers to follow up for sales opportunities for training courses
• Support Sales Team in day-to-day administrative tasks, including but not limiting to checking of registration forms, updating in Training System and transfer of trainees for rescheduled classes and sending confirmation letters to companies
• Providing customer service by managing enquiries from email-boxes
• To act upon all necessary tasks to fulfil accurate and complete assigned corporate pre- and post-registrations duties; including but not limited to the tasks mentioned above.

Requirements:

• Preferably Diploma holder and above, although experienced O level candidates may also be considered
• At least 1 year of sales administrative experience or customer service experience
• Good written and verbal communications and listening skills
• Ability to work effectively and efficiently with limited supervision
• Familiarity with MS Office suites (e.g. Excel)

Jobscopes of the position Includes:

1) Customer Service

2) Arrange Servicing Schedule with customer

3) Arrange Installation Schedule with customer

4) Keep track contract renewal

5) Keep and maintain records (Data Entry)

6) Provide Quotation

7) Ordering of stocks

and Any Ad-hoc Duty assigned when required.

Job Descriptions

1. Handle administrative works in the department

2. Assist the claims officer in liaising with various department to ensure the claims are payout promptly.

3. File the documents accurately and promptly

Requirements

1. Min 1 year admin work experience

2. Preferably work in insurance industry

HR cum Admin

Working Days: Monday - Friday

Working Hours: 8.15 am- 5.30 pm

Location: Tuas

(Transport pickup to work at Clementi Interchange)
(Transport back to Jurong East)

Salary: $2000- $3800 (Slightly Higher can apply)

Job scope:

• Handling MOM matters including work pass application/ renewal etc
• Handle Payroll
• Maintain employees’ leave record and medical claims
• Arranging staff to attend the courses
• Email enquiries
• Data Entry Filing & Photocopy
• Ad-hoc Duties
• Responsible in the daily operations of HR and Admin functions

Requirements

• At least Diploma/ Degree in Human Resource or Business Admin related
• Prior HR experience will be advantage

If Interest please kindly click on the Apply button

Ong Choon Kiat (James) | Reg No: R22104989

The Supreme HR Advisory Pte Ltd | EA No: 14C7279

Our client is a F&B Manufacturing MNC, one of the leading players in the sector. Due to business needs, they are now recruiting a HR Operations Executive to be part of their HR team for ongoing transformation projects. They are located in the North.

Duties of HR Operations Executive:

• Supporting daily HR functions
• Managing and maintaining employee data in the HR system to ensure all records are up-to-date and accurate.
• Responsible for handling end-to-end recruitment activities, including job posting, resume screening, scheduling interviews, and extending job offers.
• Provide support in orientation and any other company event
• Any ad hoc duties assigned.

Requirements:

• Diploma in Human Resource Management or related field
• No experience needed, training provided
• Singaporean only

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume / cv.

We regret that only shortlisted candidate will be notified.

• Email Address: [email protected]
• Recruitpedia Pte. Ltd.
• EA License No. 19C9682
• EA Reg. No. R2198636 (Oh Puey Xin)

The Company

Our client, a global company in the engineering sector, is currently looking for an Office Admin / Receptionist to join their dynamic team.

The Role

The role entails managing reception duties, providing support for office management, coordinating with external vendors, handling office administration and procurement tasks, overseeing facilities management, offering HR support particularly in people culture management, and assisting in the organization of company events.

Your Profile

You should possess at least a Diploma in any fields, with some relevant experience in handling office administrative duties. You are expected to have good communication skills with the ability to communicate internally with team members as well as externally with clients. Fresh graduates are welcome to apply.

Apply Today

Please send your resume, in WORD format only and quote reference number ET12911956, by clicking the apply button. Please note that only short-listed candidates will be contacted.

EA Licence no.: 07C5595 | Tan Yee Le (Elise) EA Registration no.: R1330020

Responsibilities

• Assist in daily finance operations (includes payments, receipts, AP & AR transactions);- Assist in partial/full set of accounts and prepare balance sheet schedules and ensure
• timely, complete and accurate recording of accounting entries into MYOB accounting
• system;
• Posting of month-end closing journal entries;
• General office administration such as: filing, scanning, photocopying, archiving, office
• supplies;
• Assist in preparing documents for submission of government grant claims;
• Manage and handle documents, records and maintain an organized filing system.
• Any other ad hoc duties as assigned by Manager in-charge

Requirements

• Must be a Singaporean Citizen;
• LCCI or Diploma in Accounting;
• Proficient in Microsoft Excel and Word
• Fast learner with strong sense of initiative & good communication skills- Able to work independently with minimum supervision

DESCRIPTION

Under direct supervision of Project Manager, provides general administration support to project assigned.

ROLES&RESPONSIBILITIES:

• Update Daily Manpower Report (based on submission from BUs, QA/QC and HSE)
• Transport Arrangement for site workers/staff for (daily and weekend)
• Petty Cash Reimbursement - collect the petty cash claims and maintain the records for all site staffs
• Preparing cash journal for site expenses
• Request site access card/activity code card for site personnel
• Maintain the records for issue of access card/activity code card
• Issuing of stationery for site staffs
• Replenish stationery/pantry items
• Prepare the Procurement Plan for stationery/pantry items with the guide of Construction Manager
• Man-hours/timecards submission to HRD
• Arrange the necessary things such as dinner, transport etc. for overtime work
• Site meeting arrangement
• Responsible for collating, issuing and purchasing of stationeries and others for site personnel
• Collect the invoices from vendor and send to main office
• Perform any ad-hoc tasks when required

*Job Description:*
We are seeking a meticulous and highly organized Operations Admin to join our team in managing heavy equipment sales and rental operations. The role primarily involves data entry into Excel spreadsheets or Resource systems, requiring extensive computer literacy and proficiency in spoken and written English. The ideal candidate will be responsible for organizing paperwork, service chits, and inputting data accurately and promptly on a daily basis. They must exhibit strong attention to detail and persistence in ensuring paperwork is organized and processed efficiently.

*Key Responsibilities:*
1. Data Entry:
- Accurately input data into Excel spreadsheets or Resource systems.
- Ensure timely and error-free data entry on a daily basis.

2. Paperwork Organization:
- Organize and maintain paperwork related to sales, rentals, service chits, and other operational documents.
- Chase for paperwork as necessary to ensure smooth operations.

3. Document Preparation:
- Prepare lifting plans, risk assessments, and site requirements documents for the operations team.
- Ensure all necessary documents are completed and filed appropriately.

- HDB, NEA, MOM, LTA and other official boards' related application will be needed as a duty to update and apply.

4. Operator and Site Hours Management:
- Tally operators' working hours and site hours to ensure accurate records.
- Prioritize the tracking of operators and site working hours.

5. Customer Order Management:
- Periodically check orders from customers through the intranet system.
- Coordinate with the operations team to prepare and deliver orders promptly.

*Additional Responsibilities:*
- Assist in the expansion of operations by adapting to new tasks and responsibilities as needed.
- Collaborate with other team members to streamline processes and improve efficiency.
- Maintain confidentiality of sensitive information and adhere to company policies.

*Requirements:*
- Proficiency in computer literacy, particularly in Excel and Resource systems.
- Strong spoken and written English communication skills.
- Meticulous attention to detail and accuracy in data entry and paperwork organization.
- Ability to work independently and prioritize tasks effectively.
- Persistence and determination in chasing paperwork and ensuring timely completion.
- Flexibility to adapt to changing responsibilities and expanding operations.

*Note:* This job description is non-exhaustive and may evolve based on the company's growth and operational needs.

Responsibilities:

• Process claim application
• Checks for disbursement
• Exception handling and refunds
• Attend to escalated enquiries on claims
• Collation of data / information / statistics for regular reporting
• Provide administrative support
• Undertake additional tasks as assigned

Requirement

• At least a degree in any discipline or a diploma holder with at least 5 years of relevant work experience
• Experience in public sector grants and claims processing would be an advantage
• Admin exp are welcome to apply

Interested candidates please send a copy of your resume to [email protected]

Consultant In-Charge: Daniel Lee / R1989151

Patient Care Admin / Clinic Assistant

• Mon to Fri – 9am to 6pm / Sat – 9am to 1pm
• $2400 - $2800
• Centrium Square

Job description:

• Overseeing patient care plan
• Coordinating services
• Communicating with clinics and business partners, some travelling are required to meet clients
• Advocating for patients' needs.

Requirements:

• At least Nitec/Diploma holder
• Training provided to non-experienced candidates

Conveyancing Secretary

Working Days & Hours: 5 days | Mon-Fri: 8.30am to 5.30pm
Working Location: Cantonment Rd, Singapore
Salary Range: $3000-$3500

Job Responsibilities:

• Provide administrative supports including claims, searches, billing, keeping deadlines and attending to general queries;
• Handling conveyancing related matters ie sale, purchase of private properties
• Review and proofread documents relating to conveyancing matters
• Handle incoming and outgoing mail/telephone calls and correspondence with clients to receive instructions
• All other secretarial / administrative duties assigned

Job Requirement:

• Relevant Experience

✅✅ Interested applicants kindly contact via WhatsApp: +65 8656 3696 (JOHN).

No Charges will be incurred by Candidates for any service rendered.

Email：[email protected]

Lau Zhao Rui Reg.No: R22109652

14C7279 The Supreme HR Advisory Pte Ltd

*Company name and address will only be disclosed once shortlist for interview.

Our client is an established company specialising in Medical Devices Manufacturing. They are expanding and growing at a fast pace and now looking to hire a HR & Admin Officer to support the growth. They are located in the West – easily accessible.

Job Duties:

• Supporting the Director of Human Capital in various administrative and human capital tasks.
• Ensuring the smooth operation of the office by performing a variety of administrative duties.
• Supervising and overseeing the Cleaner and Security Guard to maintain a secure and clean environment for office staff and properties.
• Managing and administering employee benefits.

Requirements:

• Diploma in any discipline
• Proficient in Microsoft Office such as Excel and Word preferred

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Recruitpedia Pte Ltd

EA License No: 19C9682

EA Personnel No: R2198636 (Oh Puey Xin)

Our client is a global MNC in real estate and investment management. Due to business needs, they are now recruiting an Administrative Executive to be part of their Admin Team for ongoing transformation projects. They are located in the Central - easily accessible.

Duties of Administrative Executive:

• Manage office communication, including mail and email.
• Track and maintain key registers and fixed asset records.
• Organize office files and maintain orderly systems.
• Handle security card registrations and carpark management.
• Provide general administrative support such as calls, meetings, and filing.
• Keep office inventories and manage IT systems.
• Maintain staff rosters, leave records, and facility bookings.
• Ensure compliance with company policies and procedures.

Requirements:

• Diploma / Degree in related field
• Relevant experience
• Comfortable to commit alternate Saturdays

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified

• Email Address: [email protected]
• EA License No: 19C9682
• EA Personnel No: R2199158
• EA Personnel Name: Soo Wei De

Position: Sales Coordinator

• Salary: $2500-$2700
• Work Location: Near Tai Seng MRT
• Working Days: Mondays to Fridays
• Working Hours: 8.30am to 5.15pm

Interested applicants can also send your resume to

WA:+65 8151 4682 (Ms Angel) and allow our Consultant to match you with our Clients. No Charges will be incurred by Candidates for any service rendered.

LIEW ONN KEE REG NO : R22108518

THE SUPREME HR ADVISORY EA NO:14C7279

Job Responsibilities

• Customer Support: Act as the first point of contact for customer inquiries via phone and email, providing prompt and courteous support. Escalate technical issues to the relevant teams when necessary.
• Billing and Invoicing: Handle monthly billing processes, ensuring accurate and timely invoicing for our services. Work closely with the sales and finance teams to address any billing discrepancies.
• Vendor Management: Maintain up-to-date records and reports on vendor performance, ensuring compliance with service level agreements (SLAs). Coordinate with vendors for issue resolution and service improvements.
• Reporting: Prepare and present regular reports on customer service metrics, billing accuracy, and vendor performance to management.
• Process Improvement: Continuously identify opportunities to improve operational efficiency, customer satisfaction, and internal workflows.
• Database Management: Manage and update customer and vendor databases, ensuring accuracy and security of data.
• Compliance: Ensure all activities comply with legal and company policies, particularly in data protection and privacy.
  
  Requirements
• Nitec or Diploma in Business Administration, IT or related fields
• At least 1 year of experience in an administrative role, preferably within an MSP or IT services environment.

Responsibilities

• Setting up Microsoft SharePoint 2019 in high availability, multi-server roles and multi-tier environment, installing and configuring large server farm topologies in AWS/Azure.
• Performing maintenance of the SharePoint platform, servers, and intranet.
• Troubleshooting and resolving SharePoint issues or malfunctions.
• Installing, configuring, maintaining, upgrading and managing a SharePoint Server or a Farm.
• Keeping up to date with SharePoint developments and performing version updates and upgrades.
• Performing the necessary procedures and regular tasks (daily/weekly/monthly) to ensure the effective and efficient operations management of the SharePoint Server Farms.
• Highlighting and proposing fixes for any issues detected from the SharePoint Server Farms’ health check exercise.
• Assessing the impact and support the installation of related software components and/or configuration changes to all application systems hosted in the SharePoint Server Farms.
• Installing the relevant updates and releases and test to ensure successful operation of all the relevant applications in both staging and production environments.
• Applying patches, service packs, and infrastructure updates
• Providing overall technical architecture and plan all SharePoint platform related systems; working with architects to rationalize the technical design and ensure the solution work well with the government infrastructure, policies, standards, and security requirements.
• Preparing and updating Technical Requirements Specifications.

Qualifications and Requirements

• Bachelor’s Degree in Computer Science, Information Technology or other relevant qualifications.
• Minimum 6 years’ experience in software delivery for sizeable transformational or digitalization projects.
• Should have 4-8 years of hands-on experience administering SharePoint farm
• In-depth understanding of the capabilities of Microsoft SharePoint Server 2013, 2016 and 2019.
• Extensive experience of SharePoint 2013/2016/2019 Installation and configuration.
• Comprehensive experience and knowledge of SharePoint 2013/2016/2019 migration.
• Hands-on experience with deployment of enterprise-level portals and collaboration solutions on SharePoint platform.
• Hands-on experience in Internet Information Server, Active Directory, ADFS, SharePoint Online, Access Service, Timer Jobs.
• Certifications for AWS Solutions Architect and DevOps Engineer will be highly considered.
• Strong understanding of what can be done using OOTB features in SharePoint.
• Strong SQL experience including SharePoint Database specific maintenance jobs.
• Hands-on Experience with PowerShell and scripted automation.
• Knowledge of architectural design, management and troubleshooting with a focus on planning, deploying and supporting enterprise SharePoint implementations.
• English-speaking with good communication and teamwork skills.
• Ability to work effectively with customer and team members.
• Ability to work within fast-paced agile development environment.
• Candidates with extensive experience, excellent communication skills and good certifications will be considered for Senior and Lead positions.

NOTICE

We regret to inform you that only shortlisted candidates will be notified. All applications will be treated with the strictest confidence.

By submitting any application or resume to us, you will be deemed to have read and agreed to the terms of our Privacy Policy, and consented to us collecting, using, retaining, and disclosing your personal information to prospective employers for their consideration.

Consequences of Not Providing Personal Data for Transaction/Service/Application

Please be noted that should you not consent and provide us with the relevant personal data to fulfil the “Purposes” of collection, use and disclosure of your personal data by Decision Science Agency Pte Ltd, it may hinder our ability to continue to interact with you. We may not be able to make a decision on your recruitment and employment or comply with the law and therefore, we may not be able to make an offer of employment.

You may refer to and access our website https://www.decision-science.com/ for more information.

- Perform general administrative duties (updating, scanning, printing, mailing, filing)

- Keep proper documentation & filing system

- Process billing

- General administrative duties

- Checks information in various reports for accuracy, compares to on line system and makes necessary adjustments to the appropriate system. Reconciles discrepancies between systems and reports by determining correct data and making corrections.

We are seeking a skilled and detail-oriented Patent Secretary to join our team. The ideal candidate will have experience working in a legal or intellectual property setting, with a strong understanding of patent processes and procedures. As a Patent Secretary, you will play a crucial role in supporting our patent attorneys in their day-to-day operations.

Responsibilities:

1. Handle electronic online filings for patent prosecution formalities and ensure timely filing with IPOS.

2. Coordinate communication between attorneys, clients, and foreign associates regarding patent filings, deadlines, and other matters. Respond promptly to inquiries and requests for information.

3. Assist with billing, and invoicing activities. Provide secretarial and administrative support to Patent Attorneys.

4. Handle confidential and sensitive information with discretion and integrity, adhering to ethical and professional standards.

5. Covering other secretarial and/or administrative functions when required.

Requirements:

- GCE ‘A’ with Private Secretary Certificate, Diploma holder or Bachelor’s degree.

- Previous experience as a legal secretary, patent secretary, or similar role in a law firm or intellectual property setting preferred but not essential.

- Knowledge of patent prosecution procedure and IPOS digital hub system a plus.

- Proficiency in Microsoft Office Suite.

- Good written / verbal communication and interpersonal skills.

- Strong organizational and multitasking abilities, with a keen eye for detail.

- Ability to work independently and collaboratively in a fast-paced environment with tight deadlines.

• Working Days & Hours: 5 days | Mon-Fri: 8.30am to 5.30pm
• Working Location: Cantonment Rd
• Salary Range: $3000-$3500

Responsibilities:

• Provide administrative supports including claims, searches, billing, keeping deadlines and attending to general queries;
• Handling conveyancing related matters ie sale, purchase of private properties
• Review and proofread documents relating to conveyancing matters
• Handle incoming and outgoing mail/telephone calls and correspondence with clients to receive instructions
• All other secretarial / administrative duties assigned

Requirement:

• Relevant Experience

If you are interested to apply, kindly WhatsApp me your updated resume in DOC file and allow our Consultant to match you with our Clients.

Whatsapp: +65 8525 2419

Email: [email protected]

Tan Man Ee (Ashley) Reg No: R22108289

The Supreme Hr Advisory Pte Ltd EA No: 14C727

Personal Assistant with Accounting Experience

Handles 3 Directors personal account & properties.

Able to work independently & liaise with banks.

Perform various administrative duties & tenancy agreements.

Keep proper documentation & filing of records & accounts

Manage travel arrangements i.e.. itinerary, accommodation, flights etc.

Manage & process Directors' correspondences.

Personal Assistant to Directors. Able to multi-task, highly motivated and work independently.

· At least 2 years’ experience in Conveyancing.

· Preferably familiar with handling HDB, private resale and/or BUC transactions.

· Must have good command of spoken and written English.

· Good work attitude with initiative, good interpersonal and communication skills.

· Able to work independently as well as in a team and under pressure in a fast-paced environment.

· Meticulous and well organized.

Job Description & Requirements

• Responsible for procurement functions and assist in establishing and maintaining good purchasing process and practices within the company.
• Sourcing for vendors, analyze quotation, pricing negotiation, purchasing function to ensure cost competitiveness
• Ensure on-time delivery
• Co-ordinate with Operations Staff to facilitate shipment and delivery
• Maintain and upkeep inventory control.
• Proficient in Excel spreadsheet
• Entry-level position
• Administrative & Data Entry duties

JOB RESPONSIBILITIES

Manage daily fleet maintenance and operations.

1. Managing fleet of vehicles in accordance to company’s policies and work with finance department to validate our current active fleet strength
2. Ensure proper documentations of all operations and fleet related accounts, invoices, summons.
3. Responding to all internal/external correspondences related to fleet and operational enquiries are well attended.
4. Coordinate vehicle inspection, maintenance, and servicing of fleet.
5. Ensure the general upkeep and cleanliness of the fleets.
6. Ensure compliance with standard operating procedures, safety policies and work instructions.
7. Perform admin duties including data entry, filing and achieving, basic accounting, book-keeping, receipt management
8. Any other ad-hoc duties assigned

Job Requirements:

• Min 2-3 years of relevant working experience
• Knowledge of motor claims will be an advantage
• Monitoring for VPC, Insurance, Road tax etc
• Computer proficiency
• Team player and able to perform in a fast paced working environment
• Office location next to Joo Koon MRT station
• Excellent career advancement opportunities based on performance

• Location: Pioneer
• Mon-Fri (8am-5pm)
• AWS + VB

Responsibilities:

1. Responding to sales enquires, preparing sales quotations, and supporting sales activities (eg. cold calls) for Sales team.

2. Supporting Sales Team with documentation and requirements about Sales tender/RFQ

3. Liaise with Suppliers and/or Vendors to obtain prices and lead time.

4. Follow up with customers on quotes sent / customer orders and request

5. Tracking of inbound enquires and monitoring their progress

6. Update customer inventory report if required by the customer

7. Receive customer forecast and plan for buffer inventory

8. Receive customer PO and generate sales order /delivery order /invoice

9. Handle customers' documents for export shipment etc. issue billing, packing list, and shipping invoice

10. Ensure timely delivery of goods

11. Liaise and coordinate with logistics for goods picking, packing, and labeling

12. Maintain proper document filling and housekeeping

13. Other ad-hoc duties as and when assigned

Requirements:

- Professional Certificate / NiTEC / Diploma / Advanced / Higher / Graduate Diploma

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).

Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Lai Jun Leong (Cedric)

EA Personnel Reg No: R21102891