Job Description
We are seeking candidates who are resilient, adaptable, critical thinking, problem solving, effective communication and commercial awareness to oversee and manage daily association management services (AMS) operations and event management covering pre-event planning, event execution and post-event management
Job Responsibilities
support in coordinating and executing the assigned tasks as follows:
• Managing and servicing client organisations and stakeholders
• Membership Services and Support - Handling enquiries, requests and invitations, processing membership applications, coordinating membership renewal drive and maintain and update membership database.
• Board, Committee, Subcommittee and Annual General Meetings - coordinating and arranging meetings, preparing Notes of Meeting and follow up on action plans, follow up and collating of meeting attendance and quorum, preparing the meeting slides and meeting documents and preparing Minutes of Meeting and follow up actions.
• Events and Training Courses - plan, coordinate and manage events & training courses; liaising with venue partners, speakers, sponsors, organising committee, catering service; registration and payment; prepare event flyer and post-event & training courses reports
• Publications & Website - managing and posting on website and social media pages; handling of public relations (e.g. managing invitations, drafting of letters/responses/invitations); liaising and coordinating with external parties and producing, coordinating and circulation of newsletters.
• Financial - reconciliation of monthly financial statement with payment and events held and membership renewals, etc.
Job Requirements
• A diploma in any discipline with minimum 3 years of relevant experience, preferably in organising events and secretariat services in a professional / trade organisation
• Pro-active, self-motivated, conscientious, team player and able to work independently
• Good time management. Able to multi-task and deliver assigned tasks with quality and timeliness
• Meticulous and good project management skills. Able to follow through on implementation of plans.
• Good problem-solving skills and service-oriented mindset
• Excellent interpersonal and communication skills, both written and verbal
• Proficient in MS Office applications
• Possess good working knowledge of social media and website design and management
