Total 5 pr executive job vacancies in Education / Training category in D27 Yishun, Sembawang

The Executive will be responsible for overseeing the administrative matters of GERI, managing office resources, and providing guidance to staff to ensure efficiency in the overall work environment. Plan, implement and support the institute’s day-to-day operational functions.

MAJOR DUTIES AND RESPONSIBILITIES

(A) SPECIFIC

1. Ensure efficient operation of the institute in alignment with the institute’s strategic plans.

2. Ensure optimum utilization of resources.

3. Work closely with all staff on issues relating to workflows and improve work processes.

4. Work closely with other departments to provide all-round efficient administrative support services.

5. Oversee and take responsibility for ensuring that the institute’s work environment and premises are safe, conducive, and kept in good order.

6. Organise and run GERI management and staff meetings, including taking and writing minutes of such meetings.

7. Communicate information, announcements, and messages promptly to the wider team (e.g., office organization, building updates, safety measurements).

8. Manage office supplies, printers, and facilities, including purchasing, maintenance, repair, and stocking.

9. Function as a liaison with landlord (YCH), YH Hospital Planning, Facilities Management (FM), Environment Services Dept. (ESD), and Security Department to ensure that the office space is safe and secure, and equipment is well-serviced.

10. Troubleshoot office technical and facilities support. Function as the key liaison with Synapxe and outsourced IT support for staff’s computer problems in general.

11. Provide on-site troubleshooting technical assistance during calls, presentations, projects, etc.

12. Review Annual IT Work Plan with GERI’s HODs and submit proposed plans and budget to Synapxe for review and consolidation.

13. Review the preliminary YH/NHG’s Annual WorkPlan with Synapxe to scrutinize the cost sharing allocated to GERI.

14. Verify IT-related invoices (from Synapxe/AHPL/NHG) on a timely basis, working with Synapxe team staff when needed.

15. Review and ensure staff training and overseas conference applications adhere to NHG HR Travel Policies.

16. Support key research events organised by GERI’s internal teams, as well as staff events such as team bonding exercises.

17. Perform the appointed Fire Warden role for the institute.

(B) GENERAL

1. Provide administrative support as assigned.
2. Assume additional responsibilities as assigned.
3. Support all corporate activities.

JOB REQUIREMENTS

(A) EDUCATION, TRAINING AND EXPERIENCE

· Experience of working in a research-focused environment is a plus

· Bachelor’s degree and recognized professional expertise

· Minimum 2-3 years’ working experience in office management/administration

· Minimum 2-3 years’ working experience in Procurement and IT matters

· Knowledge of fundamental accounting principles, audit and internal controls

· Experience with policy review and process improvement

· Possess sound judgment, decision-making and problem-solving skills

· Positive attitude, initiative, and keenness to learn

· Receptive to constructive feedback from users to improve work process

· Strong analytical, good interpersonal, and communication skills

· Well organized, accountable with an attention to details

· Self-driven with strong sense of responsibility and taking pride in work

· Work autonomously with minimal guidance, with ability to think ahead, anticipate and problem-solve

· Ability to multi-task under pressure

· Strong collaborator and team player, skilled in convening people and acting as an effective conduit between different stakeholders, both internal and external

· Proficiency in commonly used IT work tools (Excel, Word, PowerPoint, TEAMS, SharePoint, One Drive)

· Essential good listening, conversational and writing (emails, minutes, SOPs, Policies) skills in English are required

The Executive / Senior Executive will be responsible for overseeing the administrative matters of GERI, managing office resources, and providing guidance to staff to ensure efficiency in the overall work environment. Plan, implement and support the institute’s day-to-day operational functions.

MAJOR DUTIES AND RESPONSIBILITIES

(A) SPECIFIC

1. Ensure efficient operation of the institute in alignment with the institute’s strategic plans.

2. Ensure optimum utilization of resources.

3. Work closely with all staff on issues relating to workflows and improve work processes.

4. Work closely with other departments to provide all-round efficient administrative support services.

5. Oversee and take responsibility for ensuring that the institute’s work environment and premises are safe, conducive, and kept in good order.

6. Organise and run GERI management and staff meetings, including taking and writing minutes of such meetings.

7. Communicate information, announcements, and messages promptly to the wider team (e.g., office organization, building updates, safety measurements).

8. Manage office supplies, printers, and facilities, including purchasing, maintenance, repair, and stocking.

9. Function as a liaison with landlord (YCH), YH Hospital Planning, Facilities Management (FM), Environment Services Dept. (ESD), and Security Department to ensure that the office space is safe and secure, and equipment is well-serviced.

10. Troubleshoot office technical and facilities support. Function as the key liaison with Synapxe and outsourced IT support for staff’s computer problems in general.

11. Provide on-site troubleshooting technical assistance during calls, presentations, projects, etc.

12. Review Annual IT Work Plan with GERI’s HODs and submit proposed plans and budget to Synapxe for review and consolidation.

13. Review the preliminary YH/NHG’s Annual WorkPlan with Synapxe to scrutinize the cost sharing allocated to GERI.

14. Verify IT-related invoices (from Synapxe/AHPL/NHG) on a timely basis, working with Synapxe team staff when needed.

15. Review and ensure staff training and overseas conference applications adhere to NHG HR Travel Policies.

16. Support key research events organised by GERI’s internal teams, as well as staff events such as team bonding exercises.

17. Perform the appointed Fire Warden role for the institute.

(B) GENERAL

1. Provide administrative support as assigned.
2. Assume additional responsibilities as assigned.
3. Support all corporate activities.

The Executive Assistant will be responsible to support the Education Development Office by assisting and coordinating in the area of trainee matters, evaluations and assessment, trainings, secretariat and other administrative functions.

Assist the Assistant Designated Institutional Officer, Program Director, Assistant Program Director and Faculty to support the operations of the office so as to provide the best learning environment and quality clinical education for trainee doctors in YH.

MAJOR DUTIES AND RESPONSIBILITIES

(A) SPECIFIC

Support the Assistant Designated Institutional Officer and Program Director in overseeing the activities associated with Graduation Medical Education in the Education Development Office. This involves:

• Provide administrative support on trainees’ rotation to the hospital, on-the job training, assessment and evaluation and any other training needs of trainee doctors.

• Support in clinical training matters such as orientation, collation of assessment forms, tracking training hours and log books of trainees and Faculty appointments.

• Ensure all necessary evaluation takes place & submit in a timely manner

• Provide secretariat support for meetings with program stakeholders

• Assume the role as the point of contact for trainee doctors and Faculty

• Coordinate department and hospital wide faculty development activities and other training courses for the department

• Develop and maintain a filing system for the department for reporting and audit purposes

• Engage with process improvements to ensure smooth operations of EDO in KTPH.

(B) GENERAL

The person will also be required to support the supervisor in the following:

a. Events management e.g. orientation, workshops, Teachers Day, etc

b. Publicity support, inclusive of content and materials collation

c. Education Technology and E-Learn, where needed.

JOB REQUIREMENTS

(A) EDUCATION, TRAINING AND EXPERIENCE

• Diploma holder with at least 2 years of relevant work experience

• Healthcare or education background would be an advantage

• Fresh graduate may also apply

(B) PERSONAL ATTRIBUTES

• Positive work attitude with a ‘can-do’ spirit

• Must be able to learn quickly on-the-job

• Good interpersonal, communication and presentation skills

• Attention to detail

• Independent and organized worker

• Task-oriented yet flexible

• Able to multi-task

Job Description

Department: Human Resource

Report to: Learning and Development Department

Supervise:

Functional Relationships with: Yishun and Tuas Manufacturing Division, ASEAN sales and administration Division.

Position Profile

Based in : Singapore

The successful candidate will:

The successful candidate will explore (with focus but not limited) to all matters related to learning and development.

Key Duties & Responsibilities:

• Analyse workforce learning needs
• Analyse data gathered from line managers on competencies gaps suggest training
• Incorporate profiling tools into the learning needs analysis process
• Evaluate business impact of investing in learning needs
• Prioritise learning needs based on current and future business requirements
• Co-ordinate learning programmes
• Work with business units to develop business case course content
• Update e-learning content used in internal training
• Analyse external vendors' learning course content, checking for suitability to meet training needs
• Select suitable internal and/or external trainers in consultation with business units
• Monitor budgets and grant schemes for learning programmes
• Manage physical and virtual learning platforms
• Liaise with internal trainers and external vendors for scheduling and conducting courses
• Support learning programmes delivery
• Communicate developed learning courses' schedule and objectives to employees
• Leverage the usage of technology in learning programmes
• Liaise with internal and external trainers on resources and logistical arrangements
• Analyse employee participation rates to complement overall evaluation of learning programs from Pre to Post training evaluations
• Analyse evaluation scores and effectiveness of learning programmes
• Facilitate payments to vendors
• Audit completion of mandated learning courses, and identify lapses for enhancements

Ability / Competency Required:

• Business Studies/Administration/Management, Human Resource Management or equivalent
• At least 2 years of working experience
• Will be required to commute between the Yishun and Tuas offices
• Excellent IT, presentation,writing and oral skills including an attention to detail and accurate reporting
• Organised and able to multitask in a customer focused environment
• Proactive, innovative, and flexible approach to work: solution focused
• Able to work collaboratively with colleagues, employing high level of team work and liaison skills
• A commitment to engage, understand, and promote Company’s values, vision and mission whilst safeguarding best practice
• An understanding of the importance of professional integrity in relationships with service users, peers, relevant professionals
• A commitment to seek learning opportunities to improve and broaden own professional knowledge and skills and to contribute to and where relevant oversee the learning of others
• Experience of working with people from a range of social, cultural and ethnic backgrounds

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Support the Education Development Office by assisting and coordinating in the area of students’ matters, evaluations and assessment, trainings, secretariat and other administrative functions.

Assist the supervisor & Clinical Educator Lead (CEL) to support the operations of the office so as to provide the best learning environment and quality clinical education for pre-employment clinical training in KTPH.

MAJOR DUTIES AND RESPONSIBILITIES
(A) SPECIFIC
Support the supervisor & Clinical Educator Lead (CEL) in overseeing the process of the activities in the Education Development Office. This involves:

• Provide administrative support on students clinical placements, funding, evaluation and audit matters
• Support in pre-employment clinical training matters such as orientation, rosters/timetable, collation of students' feedback, appointments of clinical educators, preparation and running of exams etc.
• Ensure all necessary evaluation takes place & submit in a timely manner
• Provide secretariat support for meetings with program stakeholders
• Assume the role as the point of contact for students and clinical educators
• Coordinate department and hospital wide faculty development activities and other training courses for the department
• Develop and maintain a filing system for the department for reporting and audit purposes
• Engage with process improvements to ensure smooth operations of EDO in KTPH.

(B) GENERAL
The person will also be required to support the supervisor in the following:

• Events management e.g. orientation, workshops, Teachers Day, etc
• Publicity support, inclusive of content and materials collation
• Education Technology and E-Learn, where needed.